Transcript PowerPoint Guidelines

PowerPoint Guidelines
Jane Kirsch
Grad Core
November 24, 2008
PPT Guidelines: Overview

Narration

Font

Text

Graphics
http://oldsite.capital.edu/cc/public-relations/powerpoint-guidelines.html
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PPT Guideline 1: Narration

Use slides as a tool, not a crutch

Focus on the speech, not the slides

Don’t put note cards or paper on slides

Talk about 1 main idea per slide

Illustrate ideas with examples and images

Don’t read from slides
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PPT Guideline 2: Font

Limit to no more than 3 kinds (or same)

Use sans-serif styles: Verdana, Arial,
Helvetica (display better w/ projector)

Always use font size of at least 16 points
Use a font size of at least 20 points if you
are presenting to a large room
 Standard is 28-32 for bullets, 44 for title

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PPT Guideline 2: Font (cont’d)

Use a few colors consistently in
presentation

Use a high-contrast color for text

Combine text or other visual elements
with color; some people are color blind

Use light backgrounds with dark text when
using projection equipment
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PPT Guideline 3: Text
Use key points only, with no more than 6
bullets per slide
 Be consistent in points (nouns, verbs, etc.)
 Use the notes feature to expand on points
 Use subheadings to organize topics
 Spell check your presentation (F7) and
have someone proofread it for you
 Balance the use of text and white space

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PPT Guideline 3: Text (cont’d)
Layout
 Use consistent layout for all slides; can create a
master slide before starting
 Use template to make task easier
 Make sure template does not compete with text
Animation
 Use animation and transitions sparingly and
consistently; can distract audience from
message
 Turn off sound effects on any animations you
choose to use
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PPT Guideline 4: Graphics

Use graphics sparingly (photographs,
graphic designs and clip art)

Avoid graphics becoming distracting

Use photos large enough to show details
of image

Use one graphic per slide
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Wrap-Up: Power in your Points!

Narration
 You’re

Fonts
 Words

in charge! Don’t be a slave to slides
are easy to read with consistent style
Text
 Key
points are bulleted, consistent, balanced,
correct, and not distracting

Graphics
 Any
pictures are simple, sparse, and visible
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