Transcript Presidents’ Training - James Madison University

Presidents’ Training
How can you make your mark?
WHO IS THE SPORT CLUB COUNCIL
Mission: To govern & promote both competitive and non-competitive
recreational opportunities for undergraduate and graduate students who
choose to participate in the sport club program.
Chris Jones:
Assistant Director of Sport Clubs
[email protected]
Keala Mason:
Coordinator of Sport Clubs and Youth
Programs
[email protected]
MC Sowder: Graduate Assistant
 Shares and helps in the
coordination and
administration of the Sport
Club program
 Works 15-20 hours per week
Expectations of YOUR Exec Board
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President
 Oversees Exec board
 Main contact between SCC & sport club team
 Seeks growth opportunities for their respective club
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Vice President
 Send weekend results & story topics to Vice President
 Maintains the quality of equipment
 Checks in & out equipment
 Along with the President, maintains club’s personal account
 Treasurer
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Maintain club’s personal account (with President)
Member’s dues
Maintains club’s budget
Secretary
 Practice Attendance
 Turns in Participation numbers
 Keeps meeting minutes
Sport Club Advisor
 Must be full-time faculty/staff
 Ensure sound leadership and decision making
 Duties: guidance with management & policy,
eligibility, conduct, etc.
 Strongly encouraged to attend club meetings
 Responsibility of officers maintain
communication with advisor
 Advisor signs 7 charges & officer update
Sport Club Coach
 Should be certified by a governing body (national
or regional)
 Should refrain from club management
 Clubs must have a Sport Club Coach/Instructor
Application on file, updated annually
 Form allows for parking/campus access
Presidents’ Meetings
 Once a month
 During the meetings:
 Talk about upcoming sport club events
 Supportive Funds
 Sport Club of the Month
 YOUR Club Events
 Other teams’ budgets
 Leadership Lessons
 Discuss the best ways to govern your team & exec
 How can we improve the meetings?
Semester “Check-In”
 SCC members are assigned to sport clubs
 Ask questions, resolve any confusion,
& learn more about the program
 All 4 core officers of your team must be there
 Bring budget & competition schedule
 Once per semester – within the 6-10th week of
classes
 We’ll come to you!
Who is YOUR Sport Club contact?
Kelsey:
Tatum:
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Men & Women’s Soccer
Baseball
Golf
Paintball
Swimming
Softball
Boarderline
Ski/Snowboard
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Madison:
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Archery
Rowing
Triathlon
Swing Dance
Brazilian Jiu-Jitzu
Field Hockey
Wrestling
MC:
Tae Kwon Do
Men & Women’s Lacrosse
Dodgeball
Bhangra
Women’s Volleyball
Cheerleading
Roller Hockey
Tennis
Fencing
Holden:
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Men & Women’s Ultimate
Equestrian
Quidditch
Gymnastics
Caving
Madison Dance
Men & Women’s Water Polo
Ice Hockey
Men & Women’s Rugby
Men’s Volleyball
Men & Women’s
Basketball
• Cross Country & Track
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Supportive Funds
 Form to request supportive funds is online on the
“forms” page
 Please fill this form whenever your team needs extra
support, any time Oct 1 to April 1
 Must submit personal account budget
 Response back from us within 1 week
 Clubs may be asked to come in
 Based on participation (meetings, forms, community
service), need, and detailed explanation of why extra
funds are being requested
Sport Club of the Month
 Considerations: community service, fundraising,
and participation
 Benefits:
 $50 in UREC bank account
 Marketing for your club around UREC
 Banner picture on SC Facebook page
 On the participation report (due the 20th of each
month) clubs receive an opportunity to provide
extra information to receive this award
 Email to SCC Vice President
Sport Club of the Year
MONEY: Funds Accessible to YOU
 Club Bank Account
 UREC Money
 Foundation Account
Club Bank Account
 Sport Clubs keep track of the money THEY bring in & spend
 Deposit dues and fundraising revenue
 Tell members WHERE their money is going
 Must be used for club related activities
 Money is controlled by at least two people
 President & Treasurer
UREC Bank Account
 Money earned through points from previous year
 Supportive funds, sport club of the month/year
 Will not pay for:
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Food
Gas
Alcohol
Fundraising expenses
Items costing < $50
Items not supporting club’s mission
Foundation Account
 A separate entity from JMU
 Donations are tax-deductible for the donator
 Contact Lisa O’Fallon if interested
 [email protected]
 540-568-8708
Constitution
 Every club is required to have a constitution
 Every member should be aware of
and understand what is in the constitution
 Email updated constitution to the SCC Secretary
… So what goes in it?
Mailboxes
 Your Club mailbox is:
 James Madison University Recreation
CO/Club’s name
MSC 3901
Harrisonburg, VA 22807
 All forms should be turned in here
 Make sure to check your mailbox regularly for
mail and bank statements
 Do NOT put forms you are turning in to your own
mailbox!!
Points System
 Points = Money!
 You receive points for:
 Attendance at meetings and required events
 Handing in your paperwork by the deadline
 2 points awarded for turning forms in on time
 1 point for turning it in within 48 hrs of deadline
 Revising constitution for the year: 10 pts
 Attending other clubs’ events – NEW!
 Each Point = $25-40
Community Service Requirements
 5 hours per member per year – Required!
 Lose points for NOT DOING community service
 Forms are due within a week of the event
 Turn in to SCC Secretary
RUNNING YOUR CLUB
Forms
 Supportive Funds
 Travel Authorization
 Travel Roster/Itinerary
 Vehicle Requests
 Participation
 Weekend Highlights
 Due Mondays by 10 am
Tournaments & Practice Space
 Club’s responsibility to get officials
 Officers responsible for submitting facility
requests for practice/game space
 Should have 2 members Nuts & Bolts
Certified
 Schedule games/events via EMS
Open Discussion:
Fundraising & Sponsorships
 What has worked for YOUR clubs in the past?
 Has anyone been sponsored before? How did you receive
this sponsorship?
 Your ideas/success helps other teams!
Teambuilding Activities
QUESTIONS?
Sport Club T-Shirts for Sale!
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