Presidents’ Training - James Madison University
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Transcript Presidents’ Training - James Madison University
Presidents’ Training
How can you make your mark?
WHO IS THE SPORT CLUB COUNCIL
Mission: To govern & promote both competitive and non-competitive
recreational opportunities for undergraduate and graduate students who
choose to participate in the sport club program.
Chris Jones:
Assistant Director of Sport Clubs
[email protected]
Keala Mason:
Coordinator of Sport Clubs and Youth
Programs
[email protected]
MC Sowder: Graduate Assistant
Shares and helps in the
coordination and
administration of the Sport
Club program
Works 15-20 hours per week
Expectations of YOUR Exec Board
President
Oversees Exec board
Main contact between SCC & sport club team
Seeks growth opportunities for their respective club
Vice President
Send weekend results & story topics to Vice President
Maintains the quality of equipment
Checks in & out equipment
Along with the President, maintains club’s personal account
Treasurer
Maintain club’s personal account (with President)
Member’s dues
Maintains club’s budget
Secretary
Practice Attendance
Turns in Participation numbers
Keeps meeting minutes
Sport Club Advisor
Must be full-time faculty/staff
Ensure sound leadership and decision making
Duties: guidance with management & policy,
eligibility, conduct, etc.
Strongly encouraged to attend club meetings
Responsibility of officers maintain
communication with advisor
Advisor signs 7 charges & officer update
Sport Club Coach
Should be certified by a governing body (national
or regional)
Should refrain from club management
Clubs must have a Sport Club Coach/Instructor
Application on file, updated annually
Form allows for parking/campus access
Presidents’ Meetings
Once a month
During the meetings:
Talk about upcoming sport club events
Supportive Funds
Sport Club of the Month
YOUR Club Events
Other teams’ budgets
Leadership Lessons
Discuss the best ways to govern your team & exec
How can we improve the meetings?
Semester “Check-In”
SCC members are assigned to sport clubs
Ask questions, resolve any confusion,
& learn more about the program
All 4 core officers of your team must be there
Bring budget & competition schedule
Once per semester – within the 6-10th week of
classes
We’ll come to you!
Who is YOUR Sport Club contact?
Kelsey:
Tatum:
Men & Women’s Soccer
Baseball
Golf
Paintball
Swimming
Softball
Boarderline
Ski/Snowboard
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Madison:
Archery
Rowing
Triathlon
Swing Dance
Brazilian Jiu-Jitzu
Field Hockey
Wrestling
MC:
Tae Kwon Do
Men & Women’s Lacrosse
Dodgeball
Bhangra
Women’s Volleyball
Cheerleading
Roller Hockey
Tennis
Fencing
Holden:
Men & Women’s Ultimate
Equestrian
Quidditch
Gymnastics
Caving
Madison Dance
Men & Women’s Water Polo
Ice Hockey
Men & Women’s Rugby
Men’s Volleyball
Men & Women’s
Basketball
• Cross Country & Track
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Supportive Funds
Form to request supportive funds is online on the
“forms” page
Please fill this form whenever your team needs extra
support, any time Oct 1 to April 1
Must submit personal account budget
Response back from us within 1 week
Clubs may be asked to come in
Based on participation (meetings, forms, community
service), need, and detailed explanation of why extra
funds are being requested
Sport Club of the Month
Considerations: community service, fundraising,
and participation
Benefits:
$50 in UREC bank account
Marketing for your club around UREC
Banner picture on SC Facebook page
On the participation report (due the 20th of each
month) clubs receive an opportunity to provide
extra information to receive this award
Email to SCC Vice President
Sport Club of the Year
MONEY: Funds Accessible to YOU
Club Bank Account
UREC Money
Foundation Account
Club Bank Account
Sport Clubs keep track of the money THEY bring in & spend
Deposit dues and fundraising revenue
Tell members WHERE their money is going
Must be used for club related activities
Money is controlled by at least two people
President & Treasurer
UREC Bank Account
Money earned through points from previous year
Supportive funds, sport club of the month/year
Will not pay for:
Food
Gas
Alcohol
Fundraising expenses
Items costing < $50
Items not supporting club’s mission
Foundation Account
A separate entity from JMU
Donations are tax-deductible for the donator
Contact Lisa O’Fallon if interested
[email protected]
540-568-8708
Constitution
Every club is required to have a constitution
Every member should be aware of
and understand what is in the constitution
Email updated constitution to the SCC Secretary
… So what goes in it?
Mailboxes
Your Club mailbox is:
James Madison University Recreation
CO/Club’s name
MSC 3901
Harrisonburg, VA 22807
All forms should be turned in here
Make sure to check your mailbox regularly for
mail and bank statements
Do NOT put forms you are turning in to your own
mailbox!!
Points System
Points = Money!
You receive points for:
Attendance at meetings and required events
Handing in your paperwork by the deadline
2 points awarded for turning forms in on time
1 point for turning it in within 48 hrs of deadline
Revising constitution for the year: 10 pts
Attending other clubs’ events – NEW!
Each Point = $25-40
Community Service Requirements
5 hours per member per year – Required!
Lose points for NOT DOING community service
Forms are due within a week of the event
Turn in to SCC Secretary
RUNNING YOUR CLUB
Forms
Supportive Funds
Travel Authorization
Travel Roster/Itinerary
Vehicle Requests
Participation
Weekend Highlights
Due Mondays by 10 am
Tournaments & Practice Space
Club’s responsibility to get officials
Officers responsible for submitting facility
requests for practice/game space
Should have 2 members Nuts & Bolts
Certified
Schedule games/events via EMS
Open Discussion:
Fundraising & Sponsorships
What has worked for YOUR clubs in the past?
Has anyone been sponsored before? How did you receive
this sponsorship?
Your ideas/success helps other teams!
Teambuilding Activities
QUESTIONS?
Sport Club T-Shirts for Sale!
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