Transcript U.S. Department of Justice Office of Justice Programs

EHP Compliance
Environmental Planning and Historic
Preservation (EHP) Compliance Workshop
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Why is EHP Review Required?
 The National Environmental Policy Act of 1969 (NEPA) requires that
the Federal Government examine the proposed impacts of its actions
before project implementation
- This applies to grant-funded actions
- NEPA does not mandate preservation, only informed decisionmaking
 NEPA serves as an “umbrella regulation” and provides a process
which other EHP laws and regulations can be considered for the
Grant Programs Directorate (GPD)
 State processes cannot replace NEPA compliance. However,
materials prepared for state compliance can be submitted with the
EHP Review Packet
 NEPA compliance have always been included in the special
conditions of the grant award and the grant guidance
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EHP Compliance
What is an EHP Review?
 Analysis of pertinent project information to determine EHP
compliance
 All projects funded with Federal grant dollars must comply with EHP
laws, regulations, and Executive Orders and be certified by GPD
 Projects must receive EHP approval before initiation by GPD
 Grantees will provide all relevant EHP materials to GPD via the
Centralized Scheduling and Information Desk - [email protected]
 Grant funds may be used for preparation of EHP documentation
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EHP Compliance
What are EHP Considerations?
 Endangered Species
 Cultural Resources
–Historic properties
–Archaeological sites
 Air and Water Quality
 Noise
 Fish and Wildlife (including
habitat)
 Floodplains
 Environmental Justice
 Wetlands
 Socioeconomic Resources
 Coastal Zones
 Land Use
 Agricultural Lands
 Hazardous Materials
 Traffic
 Geology (Topography, Soils)
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EHP Compliance
Completing the GPD EHP Screening Form:
Use and Instructions
 Who needs to complete the form?
 What information is needed in order to complete the form?
 How much information is provided?
 Where is the information included on the form?
 When is the form submitted?
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EHP Compliance
Case Study – Proposed Tower Site
Hughes County, SD
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EHP Compliance
EHP Review Packet
 Detailed project description
 Physical address of structure/facility or lat/long
 Clear color photographs (ground-level and aerial)
 Dimensions/acreage/square footage of structure and/or land affected
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EHP Compliance
EHP Review Packet (continued)
 Extent and depth of ground disturbance for:
- New construction and structure modification
- Utility line placement
- Fencing, light posts, installations, etc.
 Height of communication towers
- Explain the change in the overall height of the tower (if installation of
antennas or communication equipment results in an increase in tower height)
 Special equipment being used, staging areas, etc.
 Year building or structure was built (to include buildings or structures that
are in the vicinity)
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EHP Compliance
GPD EHP Screening Form:
What Information is Needed?
A. PROJECT INFORMATION
Grant Program Name: _______________________________
DHS Grant Award Number: __________________________
Project Name: ___________________________
Grant Fiscal Year: ___________ (Provide if no award number is available)
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EHP Compliance
GPD EHP Screening Form:
What Information is Needed?
A. PROJECT INFORMATION
Grant Program Name: Homeland Security Grant Program (HSGP)
DHS Grant Award Number: 2008-AB-C7-8910
Project Name: Hughes Tower
Grant Fiscal Year: _____ (Provide if no award number is available)
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EHP Compliance
A. PROJECT INFORMATION (Continued)
Project Type (Check all that apply):
Physical security enhancements (i.e., installation of fencing, cameras, TWIC
readers, bollards, motion detection systems, x-ray machines, lighting, etc.)
 New installation/construction/renovation (i.e., emergency operations
centers, docks, piers, security guard buildings, etc.)
 Renovations/upgrades/modifications to structures 50 years old or older
X Communication towers, related equipment, and equipment shelters
 Other ground disturbing activities (i.e., trenching, excavation, etc.)
 Training and exercises (specify whether classroom-based or field-based;
field-based only require further information below) _____
Purchase of equipment (specify type, and whether mobile/ portable, or
installation will be required) _______
Other (specify) ______________________________________________
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EHP Compliance
A. PROJECT INFORMATION (Continued)
Grantee Name: __________ Sub grantee Name: _________
State: ____ County: ___________ City: ________________
Agency: ______________________
Dollar value of grant (optional): _______
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EHP Compliance
A. PROJECT INFORMATION (Continued)
Grantee Name: Hughes County Emergency Management
Agency
Sub grantee Name: Hughes, LLC
State: SD
County: Hughes City: _______
Agency: _____________
Dollar value of grant (optional):
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION
Enter Project Description:
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
The project description should contain a brief summary of what specific
action is proposed, where it is proposed, and how it will be implemented.
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION
Enter Project Description: The Hughes County Emergency Management
Agency, located in Hughes County, SD, proposes to construct a 480’
guyed communications tower on land owned by Hughes County. The
proposed tower complex would include a 480’ guyed tower for which four
micro-pile foundation holes must be dug at a depth of 30’ with a diameter
of 1’, an emergency generator on a 4’ x 8’ concrete pad, and a 12’ x 9’
equipment shelter on a concrete pad. The entire compound would be
enclosed with a chain link fence.
(NOTE: If one project qualifies as multiple project types, then note and refer back to
original entry.)
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
Project Location (physical project address or latitude/longitude of project
location): _______________________________________________
Year existing building(s) or structure(s) involved in the proposed project
was built (Required): __________
Color site photos attached (Required)
Ground-level site photos (showing where installations are
proposed):
___ Yes ___ No
Aerial photograph with project limits outlined and with the location
of any proposed installations identified (refer to Appendix A for
guidance):
___Yes ___ No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
Project Location (physical project address or latitude/longitude of project
location): 44° 24' 59"N, 99° 59' 1"W
Year existing building(s) or structure(s) involved in the proposed project
was built (Required): ____
Color site photos attached (Required)
Ground-level site photos (showing where installations are
proposed):
X Yes ___ No
Aerial photograph with project limits outlined and with the location
of any proposed installations identified (refer to Appendix A for
guidance):
X Yes ___ No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
Project Location (physical project address or latitude/longitude of project
location): _______________________________________________
For projects involving antenna (e) installations on existing towers, provide
the height of the existing tower
and the height of the tower following
the installation of the new antenna (e)
.
For new projects, state the total height (in feet) of the communication
tower or structure, including any antennae to be mounted: ______
If the proposed tower height is greater than 199 feet above ground level,
state why this is needed to meet the requirements of the project: _____
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
Project Location (physical project address or latitude/longitude of project
location): _______________________________________________
For projects involving antenna (e) installations on existing towers, provide
the height of the existing tower
and the height of the tower following
the installation of the new antenna (e)
.
For new projects, state the total height (in feet) of the communication
tower or structure, including any antennae to be mounted: 480 feet
If the proposed tower height is greater than 199 feet above ground level,
state why this is needed to meet the requirements of the project: The
tower height is required in order to provide adequate signal
coverage throughout Hughes County.
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
Will the tower be free-standing or require guy wires?
____ Free standing ____ Guy wires
If guy wires are required, state how many: _________
State why a guyed tower is needed to meet the requirements of this
project: _____________________________
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
Will the tower be free-standing or require guy wires?
____ Free standing _X_ Guy wires
If guy wires are required, state how many: 8 guy wires
State why a guyed tower is needed to meet the requirements of this
project: The tower is located in an area that is subject to
severe weather, the guyed structure is more likely to remain
standing and functioning in a storm event.
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
Has an FCC registration been obtained for this tower? ____Yes ____No
Registration #: ___________
Has the FCC E106 process been completed? ____Yes ____ No
Has the FCC TCNS process been completed? ____ Yes ____ No
If yes, attach all relevant environmental documentation submitted
as part of the registration process, including use of the Tower
Construction Notification System (TCNS), if applicable.
FRN#
(Required)
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
Has an FCC registration been obtained for this tower? _X_ Yes ____No
Registration #: 1234567
Has the FCC E106 process been completed? _X_ Yes ____ No
Has the FCC TCNS process been completed? _X_ Yes ____ No
If yes, attach all relevant environmental documentation submitted
as part of the registration process, including use of the Tower
Construction Notification System (TCNS), if applicable.
FRN# 09876 (Required)
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
Will ground disturbance be required?
__ Yes (provide total extent (depth, length, and width) ___ No
Has the ground been previously disturbed? (continued) ___ Yes ___ No
If yes, please describe the current disturbed condition of the area (i.e.,
parking lot, commercial development, etc.): _____
If no, include other visual documentation (see Appendix B for a list of online
mapping resources): (See next slide)
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
Will ground disturbance be required?
X Yes (provide total extent (depth, length, and width) The fenced
compound will measure 120’ x 80’, with two concrete pads
measuring 4’x 8’ x 1’, and 12’ x 9’ x 1’. The micro-pile foundation
holes will be 1’ in diameter at a depth of 30’, and the holes required
to anchor the guy wires will be approximately 2’ x 2’ x 4’.
Has the ground been previously disturbed? (continued) ___ Yes X No
If yes, please describe the current disturbed condition of the area (i.e.,
parking lot, commercial development, etc.): ________________
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
If no, include other visual documentation (see Appendix B for a list of
online mapping resources):
Technical drawings/site plans (if available) ___ Yes ___ No
FEMA Flood Insurance Rate Map (FIRM), with project
limits outlined ___ Yes ___ No
U.S. Fish and Wildlife Service, National Wetlands Inventory
(NWI) Map, with project limits outlined ___ Yes ___ No
U.S. Department of Agriculture (USDA) Soil Survey Map,
with project limits outlined ___Yes ___ No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
If no, include other visual documentation (see Appendix B for a list of
online mapping resources):
Technical drawings/site plans (if available) X Yes ___ No
FEMA Flood Insurance Rate Map (FIRM), with project
limits outlined X Yes ___ No
U.S. Fish and Wildlife Service, National Wetlands Inventory
(NWI) Map, with project limits outlined ___ Yes X No
U.S. Department of Agriculture (USDA) Soil Survey Map,
with project limits outlined ___Yes X No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
Will any equipment or structures need to be installed? ___ Yes ___ No
If yes, please explain how and where this installation is proposed to
be done (include site-specific photographs, and attach additional
pages, if needed): ___________________________________
Will the equipment use the existing infrastructure for electrical
distribution systems? ___ Yes ___ No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
Will any equipment or structures need to be installed? X Yes ___ No
If yes, please explain how and where this installation is proposed to be
done (include site-specific photographs, and attach additional pages, if
needed): The compound will require the installation of fencing, the
480’ communication tower, an emergency generator and concrete
pad, and an equipment shed and concrete pad.
Will the equipment use the existing infrastructure for electrical
distribution systems? X Yes ___ No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
 Communication towers, related equipment and equipment shelters
(continued)
Are there any known structures or buildings that are 50 years old or older in
the project area or immediate vicinity? (If yes, please provide the location
of the structure(s), ground-level color photos of these structures, and
identify their location(s) on the aerial map; see Appendix B for the web
address of the National Register of Historic Places) ___ Yes ___ No
Is there any previously completed environmental documentation for this
project (i.e., environmental assessment, wetland delineation,
archaeological study)? ___ Yes (please attach documentation) ___ No
Is there any previously completed agency coordination for this project (i.e.,
correspondence with the U.S. Fish and Wildlife Service, State Historic
Preservation Office, Tribal Historic Preservation Office)?
___ Yes (please attach documentation) ___ No
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EHP Compliance
B: PROJECT DESCRIPTION/LOCATION (Cont’d)
X Communication towers, related equipment and equipment shelters
(continued)
Are there any known structures or buildings that are 50 years old or older in
the project area or immediate vicinity? (If yes, please provide the location
of the structure(s), ground-level color photos of these structures, and
identify their location(s) on the aerial map; see Appendix B for the web
address of the National Register of Historic Places) ___ Yes X No
Is there any previously completed environmental documentation for this
project (i.e., environmental assessment, wetland delineation,
archaeological study)? ___ Yes (please attach documentation) X No
Is there any previously completed agency coordination for this project (i.e.,
correspondence with the U.S. Fish and Wildlife Service, State Historic
Preservation Office, Tribal Historic Preservation Office)?
___ Yes (please attach documentation) X No
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C: CONSIDERATION OF RESOURCE IMPACTS
 Section C is not required for the following:
- Purchase of mobile and portable equipment
- Classroom-based training, or field exercises to be conducted at an
existing facility having established procedures for that particular
proposed exercise
 Table Overview
- Complete each of the rows and columns of the table as they pertain to
the proposed project
- Provide responses based on the latest planning and background
information
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Ground-Level Photographs
 Ground-level photographs should show the installation location and
context
 Copy the image, and paste it into Microsoft Paint, Microsoft Power
Point, or graphics software
 Using the tools such as line drawing and fill colors, label exactly
where project features will take place
 Cut and paste completed drawing into Word document and include
explanatory text
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Scenario: Hughes County
Ground Level Photograph #1 – Tower Site
(facing west)
Scenario: Hughes County
Ground Level Photograph #1 – Tower Site
(facing west) – Proposed Tower Footprint
Aerial Photographs
 Obtain an aerial photo
- There are multiple online sources for aerial photos
- Some are free sources, others request a nominal fee
 Copy the image, and paste it into Microsoft Paint, Microsoft Power
Point, or graphics software
 Using the tools such as line drawing and fill colors, label exactly
where project features will take place
 Cut and paste completed drawing into Word document and include
explanatory text
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Scenario: Hughes County Arial Photograph
Final Submittal
Topographic Maps
 Topographic maps (“topo maps”) are created by the United States
Geological Survey (USGS) and provide in-depth detail of surface
features of the United States
 Obtain a topo map
- There are multiple online sources for topo map
- Some are free sources, others request a nominal fee
 Copy the image, and paste it into Microsoft Paint, Microsoft Power
Point, or graphics software
 Using tools such as line drawing and fill colors, label exactly where
project features are proposed
 Cut and paste completed drawing into the Word document and
include explanatory text
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Scenario: Hughes County
Topographic Map – Identified and Labeled
Proposed Project Area
Floodplain Maps
 FEMA maintains an online database of floodplain maps, referred to
as FIRMs (Flood Insurance Rate Maps)
 FEMA has smaller maps, FIRMettes, available to download for free
 Go to www.msc.fema.gov, and enter your project location into
“Product Search”, on the top left portion of the screen
- Select the “View” icon for the resulting map
- Select “Make a FIRMette”, and follow instructions to generate the
FIRMette for your project area
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Floodplain Maps (continued)
 Copy the image, and paste it into Microsoft Paint, Microsoft Power
Point, or graphics software
 Using tools such as line drawing and fill colors, label exactly where
project features are proposed
 Cut and paste completed drawing into the Word document and
include explanatory text
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Scenario: Hughes County Floodplain Map –
Identified and Labeled
P
Proposed Project Area
Wetlands Maps
 The US Fish and Wildlife Service created the National Wetlands
Inventory (NWI) to assist with management, research, and planning
- NWI maps are available online for free download at
www.fws.gov/wetlands/Data/Mapper.html
- NWI wetlands data is not comprehensive, but is a good starting point
 Select the region you wish to view on the reference map, then select
the “Locate” tab on the resulting map to zoom in to your project area
 Select “Print PDF” to create your map
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Wetlands Maps (continued)
 Copy the image, and paste it into Microsoft Paint, Microsoft Power
Point, or graphics software
 Using tools such as line drawing and fill colors, label exactly where
project features are proposed
 Cut and paste completed drawing into Word document and include
explanatory text
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Scenario: Hughes County Tower
Wetlands Map – Identified and Labeled
Proposed Project Area
EHP Compliance
Projects Affecting Historic Properties
 Buildings and structures 50 years old or older may be listed on, or
eligible for listing on, the National Register of Historic Places
 The State Historic Preservation Office (SHPO) should be consulted
on projects that may impact listed or eligible properties, including
archaeological resources (FEDERAL agency responsibility)
 An individual who meets the Secretary of the Interior’s Professional
Qualification Standards must be used when determining the effects of
a project on a historic property
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EHP Compliance
Programmatic Environmental Assessment
 GPD has developed a Programmatic Environmental Assessment
(PEA) to examine the impacts of all its grant-funded projects
 The PEA determined that certain types of projects would not have
any impact on the environment
- This includes, but is not limited to, PPE, medical supplies and limited
pharmaceuticals, mobile and portable decontamination equipment,
mobile and portable detection equipment, mobile and portable power
equipment, and mobile and portable interoperable communications
equipment
 The PEA also defined those projects that would require further, caseby-case study
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EHP Compliance
Tips for a Timely EHP Review
 Include clear color photos of where the actual equipment will be
located
 Include any previous environmental documentation completed for the
site with the EHP review packet
 Be sure to answer the questions what work is being proposed, where
will it take place, and how will it be carried out?
 Look at AEL and PEA to assist in identifying projects that need EHP
review
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Frequently Asked Questions
 What do you mean by “date of construction”?
 Why do you need to know what is in the vicinity of my project?
 Where can I find my grant number?
 What do you mean by “total extent of ground disturbance”?
 What do you mean by “label photographs”?
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EHP Compliance
EHP Points of Contact
Name
Adria Martínez
Contact Information
[email protected]
202-286-2566
Marquietta Davis
[email protected]
Brian Krevor
[email protected]
Amanda Pereira
[email protected]
Marshall Popkin
[email protected]
Centralized Scheduling
and Information Desk
[email protected]
GPD EHP Information
[email protected]
800-368-6498
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Questions?