Transcript MITCNC Annual Report

MITCNC
Summer Board Meeting
July 27, 2010
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Agenda
MITCNC
•
Dinner
6:00 – 7:00 PM
•
Club Operational Review
7:00 – 7:45 PM
•
–
President’s Report
Catherine Calarco
–
Treasurer’s Report
Mike Sarfatti
–
Officers Reports (Q&A)
All
7:45 – 8:30 PM
Breakout Sessions (concurrent)
–
Promoting Club Membership and Events
–
Planning 150-year MIT Anniversary Celebration in NorCal
–
Increasing Sponsorships
•
Breakout Sessions (summary)
8:30 – 9:00 PM
•
Board Business
9:00 – 9:15 PM
•
–
Approve minutes
–
Board Operation & New Committees
John Chisholm
–
Nominating Committee
Ed Tau
–
Scholarship Contribution
Bill Murray
9:15 – 9:30 PM
Closed Executive Session
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Alumni Community;
Its all about People
MITCNC
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Responses to Feb BOD Meeting –
Summary
MITCNC
1) Increased number, relevance and diversity of events
in Spring, 2010
2) For Spotlight 2010, recruited Google as premium
sponsor and MITAA to co-host
3) Survey to determine member unmet needs under
development and planned for deployment for Fall ’10
4) Strategy and Goals set for 2010/11
7/17/2015
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MITCNC 2009-10 in Review:
Achievements
MITCNC
• Increased number of events delivering value to our community
– Over 143 total
• Aligned many events with MIT Strategic Initiatives
– K-12 and Energy Initiatives with Life Sciences building in FY11
• Launched MIT Energy Initiative (MITEI) on the Road
• Enhanced IT tools for volunteers; implemented new social
media programs
• Developed and Launched new Energy & Clean Tech Committee
• Promoted 3 proven club leaders to EVP, among others
• Increased cash reserves and proposed contribution to
Scholarship fund
• Prepared for MIT’s 150th Year Anniversary
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MITCNC 2009-10 in Review:
Challenges
MITCNC
• Cash inflows and membership fell short of
expectations
• More corporate sponsors
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Highlights
MITCNC
Attracted and Promoted Leadership
•
Promoted 3 officers to new EVP roles: Gupta, Ng, Reenstra
•
Doug Spreng chairing Energy & Clean Tech Committee;
Roshni Cooper appointed Director of Volunteer Programs
•
Alson Kemp leads StartUp Track;
Cheng-Wei Cheng leads Career Development
Improved Attendance and Cash Reserves
•
Increased registered attendance to over 1,041 event-attendees total
•
Approximately 20% increase in number of events
•
Spotlight attracted attendees and helped build reserves
•
Over 330 attendees
•
Added over $10K to MITCNC cash reserves
2010-11 Strategy and Plans in Place (including MIT 150-year anniversary)
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Note: FY: August 1 – July 31.
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New Leaders – Summary
MITCNC
• Rohit Gupta – EVP Entrepreneurship and major events
• Bill Reenstra - EVP K-12, East Bay and other social events
• Elizabeth Ng – EVP Membership and Life Sciences
• Doug Spreng – MITEI Ambassador;
Energy & Clean Tech Committee leader
• Roshni Cooper – Director of Volunteers
• Alson Kemp – Entrepreneurship: Start Up Engines Track
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Lives Touched this Year!
MITCNC
10,483 Alumni in Northern California, of
which…
• Over 9K receive weekly e-newsletter
• 2,341+ people attended over 100 events
• 966 joined Club as Members
• $20,000 proposed scholarship contribution to
deserving undergraduates
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Lives Touched:
Professional Development
MITCNC
• Charles recruited new company employees through
MITCNC and Clean Tech
• Cheng-Wei realized career development in a new job
via contacts in MITCNC
• Javed and Roshni undertook major leadership roles
within MITCNC
• Many others…
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Event Summary:
43 MITCNC Registered Events with 2,376 Attendees*
Plus 100+ Social and Partner events
MITCNC
Major Events from the last 6 months:
•
South Bay/Peninsula Toast to IAP 2010 – 102
•
Bay Area Professional Networking and Wine Tasting – 58
•
VC Outlook: 2010 – 45
•
Transparency in an era of Health Reform – 24
•
Data Mining and Cloud Computing – 42
•
VIP tour at the Northern California Regional FIRST Robotics Competition – 67
•
Accounting for Sustainability – 39
•
Careers in Cleantech/Greentech – 52
•
EmGrid Energy Storage - The Next Big Thing? – 62
•
Khan Academy Talk – 67
•
Legal Issues in Entrepreneurship – 47
•
Health Care IT: Career and Business Opportunities – 56
•
Tour of Marin Civic Center – 22
•
MIT-Caltech Mixer – 58
*Not including walk-ins and free events
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Thank you to our Sponsors
MITCNC
The following in-kind and event sponsors help the club tremendously
by hosting events and providing catering and logistic support:
Libby Seifel | Seifel Consulting Inc
SVB
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Thanks to our
Entire Officer Team!
Leadership & Infrastructure
Entrepreneurship Program
MITCNC
Immediate Past President – Nelson Lin
VP Entrepreneurship – Rohit Gupta
President – Catherine Calarco
Director Angel Investments – Shuja Keen
EVP – Rohit Gupta, Bill Reenstra, Elizabeth Ng*
Director Boomertech – Mike Sarfatti
Treasurer – Mike Sarfatti
Director Convergence, Community and Commerce –
Vandana Upadhyay
Secretary – Elizabeth Reierstad
VP IT & Communications – Javed Samuel with
Monika Gorkani
VP Membership & Volunteer Int. – Andrey Titov
Director of Start Up Engine – Alsom Kemp
Director Venture Mentoring – Jennifer Wang
Community Programs
Director Volunteer Integration – Roshni Cooper*
EVP East Bay Events – Bill Reenstra
Partnership Organization Liaison – Mindy Hsu
VP Career Development – Mike Bowles
VP Social Communities – Daphne Lin
Director Sports & Recreation – John Keen
Science & Technology
Director Life Sciences Forum – Elizabeth Ng
Director MIT10 – Elizabeth Lin
Director Science Lecture Series – Charles Zhou
K-12 Educational Outreach – Bill Reenstra/Joel West
Emerging Technologies Council Chair – David
Lackner
Affiliate Organizations
President Sloan Club Bob Meese
AMITA Liaison – Radha Nayak
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Goals and Strategies for ‘10/11
MITCNC
• Event attendees to exceed 3,000
• Membership increase by 10% over 2010
• Celebrate MIT’s 150-year Anniversary in NorCal
• Further Enhance Value to our Community
– Professional development
– Alumni survey
– Align with MIT Strategies
• $20K+ Contribution to MITCNC Scholarship Fund
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MIT’s 150-year Anniversary
in Northern California
Sunday, April 10, 2011 birthday
•
MITCNC
MITCNC proposing a series of events to highlight
“MIT Through the Ages”
•
Events would be themed historically
•
e.g., Radlab, 80’s biotech, NASA
•
Involve professors, historians, alumni
•
Potentially also Spotlight 2011
•
Create section on MITCNC website for 150-year celebrations
•
Include t-shirt as part of celebration for members-only
•
MITCNC organizing committee assembling to work with MITAA
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Financial Summary
MITCNC
Treasurer’s Report
Mike Sarfatti ‘76
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Financial Overview: FY’05-’10
MITCNC
In FY10 vs. FY09:
• Income fell by 33%
• Expenses reduced by 49%
• Cash Reserves increased by 12%
160000
140000
120000
100000
Income
80000
Expenses
Cash in Bank
60000
40000
20000
0
FY 2005
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
Note: Income includes $5K AR from Barracuda
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Cash Reserves: ’06 to‘10
MITCNC
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FY10
Financial
Summary
FY09
MITCNC
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Membership Update
MITCNC
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Membership Update:
Composition
MITCNC
2003/04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
Registration
%Y/Y Growth
1056
966
-8.50%
898
-7.00%
942
4.90%
917
-2.70%
1047
14.20%
966
-7.70%
% Penetration
12.10%
10.80%
9.70%
10.00%
9.60%
9.60%
9.20%
8724
8963
9236
9375
9575
10911
10483
2.70%
3.00%
1.50%
2.10%
13.90%
-3.90%
Area Alums
% Y/Y Growth
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Online Registration Continues to Grow
MITCNC
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Career Development
MITCNC
Michael Bowles
Cheng-Wei Pei
InsertPicture
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Career Development: Update
MITCNC
•
•
•
Accomplishments and Metrics
•
Hosted a career dev event virtually every month for the last year
•
All events are filled to capacity and net positive revenue (slightly)
Challenges
•
Dream up new topics and formats
•
Integrate new volunteers into the process
Opportunities
•
Our eager volunteers have limitless energy and enthusiasm
•
We can provide substantial career help to MIT (and Ivy+) alums
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Career Development –
Plans for the next 6 months
MITCNC
•
Forum on career choices
•
Sole-contributor vs. tech-management vs. generalmanagement
•
Large company vs. small
•
Social/Networking with Ivy+ at Shoreline Park
in the evening scheduled for the summer
•
Forum on the value of professional schools (law, mba)
and personality-types for them.
•
Set event schedule four months in advance
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Volunteering
MITCNC
Roshni Cooper
Insert Picture
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Volunteering: Update
MITCNC
• Accomplishments and Metrics
• 100+ Volunteer-run events last year
• Hundreds of Volunteers participating in club activities
• Challenges
• Aligning available volunteers with great event ideas
• Convincing volunteers of ease of event planning
• Opportunities
• 10,000 Bay Area Alumni, 1,000 MITCNC Members
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Volunteering – Next Steps
MITCNC
•
Recruit more volunteers!
•
•
Aim for 20% more volunteers than last year
Annual Meeting – September 2010
•
Presentation & poster session of volunteer
opportunities
•
Create and maintain list of regular volunteers
•
Create greater incentives for volunteering
•
Leadership opportunities
Board Members can Volunteer, too! 
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Social Communities
MITCNC
Daphne Lin
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Social Communities: Update
MITCNC
•
•
•
Accomplishments and Metrics
•
Averaged 3 social community events per month in 2010
•
Reached diverse audiences (in age and interests) … from followers of the
“Toast to IAP” tradition to Cuban food aficionados
Challenges
•
One-off events are easy to organize, but leave participants wanting more
•
Clarity on budget allowance guidelines for different events (e.g. budget for
free admission events vs. ones where attendees are charged $X/person and
there’s expected attendance of Y)
Opportunities
•
Brainstorm multi-part events for long-term appeal, and to accommodate
those who cannot attend one-offs. Successful event series in the past
include dine-arounds, film evenings, dim-sum runs.
•
Do demand forecasting by looking at attendance trends
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Social Communities –
Next Steps
MITCNC
Goals and plans for 2010/11
•
Know purpose of each social event - to increase or sustain membership.
For the former, determine the conversion rate from events
•
Perform SWOT analysis, esp. analyze threat of substitution where alumni
have many other events/communities/activities to spend their time and $ on
•
Know focus for each social event: quality or quantity?
Quality of experience outweighs geographical convenience,
but for mundane events, people will pick what’s closer
•
Analyze past attendance trends for insights
•
Survey alumni to solicit information on ideal # events per year, event type
preferences, likelihood of attending etc.
•
Initiate 2 new multi-part event series
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MITCNC – K12 Activities
MITCNC
Collaborating with Woody Flower’s “FIRST” Robotics Competition
•Established working relationship with Northern California regional FIRST
leadership
• Part of national MITAA K-12 / STEM initiative
(WR member of MITAA K-12 / STEM committee)
•Trip to 2010 Silicon Valley FRC Championships at SJSU
•Identified local MIT alums who actively participate in FIRST
*
FY2011 Goals
•Work with local FIRST leaders and alums to encourage additional
participation by MIT alums.
•Plan events to provide specific information about how to become involved
with FIRST.
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MITCNC – K12 Activities
MITCNC
MIT Inspirational Teacher Awards
• Awards presented by Dr. Susan Hockfield to Mr. Mario Giordano
(SJUSD) and Mr. Kevin Hertzog (SFUSD) at Spotlight on April
21st.
MITCNC Leadership Awards
• Presentations made to Juniors demonstrating exceptional
abilities in STEM at 12 high schools in the Bay Area.
• In 2011 additional awards will be made at Thurgood Marshall
Academic High School and San Jose High School in recognition
of the achievements of Kevin Hertzog and Mario Giordano.
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MITCNC – K12 Activities
MITCNC
Other K12 activities
• Outreach to local alums to act as Science Fair judges for both
local, regional, the 2010 Intel International Science and
Engineering Fair in San Jose.
• Talk on May 25th by Salman Kahn, founder of the Kahn
Academy www.khanacademy.org/ and viewable at:
http://vodpod.com/watch/3744693-mitcnc-talk-khan-academy
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IT and Communications
MITCNC
Javed Samuel
Monika Gorkani
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IT and Communications
MITCNC
•
•
•
Accomplishments and Metrics
•
Created and launched HTML Enhanced newsletter
•
More than 100 joint membership & event registrations
Challenges
•
Training of officers and volunteers
•
Integration with MITAA
Opportunities
•
Improve membership registration form
•
Migrate mailing lists to current IT infrastructure
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IT and Communications –
Next Steps
MITCNC
•
Update MITCNC website content for various groups
•
Continue training of officers and volunteers.
•
Streamline Event Creation and Management.
•
Continue work on the MITCNC blog and have more officers
contribute to it.
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Entrepreneurship
MITCNC
Rohit Gupta
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Entrepreneurship
MITCNC
•
•
•
Accomplishments and Metrics
•
Launching new series on Startup Strategies
•
Broadening Cleantech to include general Energy sessions
Challenges
•
Need more volunteers and potential track leads
•
Additional venue sponsors
Next steps
•
Explore additional vertical tracks
•
Consider general sponsors
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MITCNC BD Meeting, February 2010
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Cleantech & Energy Committee
MITCNC
Eileen Tanghal & Doug Spreng (as of 8/1/2010)
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Cleantech & Energy Committee
MITCNC
•
The Cleantech & Semiconductor Committee is now becoming the Cleantech &
Energy Committee
•
Charter:
•
Develop and execute a “best in class” multi-year series of events that are
intended to inform and activate regional MIT alumni by addressing the
problem of climate change and the two major problems causing it; namely,
the use of fossil fuels for electrical energy production and the use of
petroleum-based fuels for transportation. The committee will explore clean
technology innovations in university research, including bringing MIT
professors to the Bay Area (MITEI on the Road), and in emerging
commercial applications by facilitating panel discussions using local
executives, VCs and industry experts.
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Cleantech & Energy Committee
MITCNC
•
•
•
Accomplishments and Metrics
•
Held successful Acccounting for Sustainability event sponsored by Cooley’s
in March, 2010. 50 attendees. Raised around $1000.
•
Held successful Grid Storage event sponsored by Applied Ventures (Applied
Materials) in May, 2010 with 100 attendees and raised closed to $2500.
Challenges
•
Finding additional sponsors to host larger audiences for events
•
Event marketing to increase attendance
•
Automation of event execution activities - email marketing, badge creation,
payment and reimbursement
Opportunities
•
Will be integrating with newly formed Energy committee(headed by Doug
Spreng) to offer members additional series of events featuring MITEI
professors and staff
•
Will be collaborating with MITVLAB and other clubs to offer additional topics
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Cleantech & Energy Committee
MITCNC
•
Next Steps
•
Integration of Cleantech and Energy Committee including
definition of strategy or goals
•
6 events from September ’10 through June ’11, with emphasis on
the topical areas of solar, storage and electric vehicles
•
Will be hosting new Car of the Future event sponsored by Orrick
in September 2010
•
Cooley’s has agreed to host additional event in October 2010 topic to be decided
•
Hoping to hold an event featuring speaker from MITEI at the end
of the year
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Startup Engine Series
MITCNC
Alson Kemp
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Startup Engine Series
MITCNC
•
•
Proposal
•
Series of events on how technology leaders can use new
technologies, methodologies, etc to drive new businesses, new
market segments, new revenue opportunities, new partnerships
•
Topics will be on current Internet and mobile technologies with
focus on actionable and detailed discussions
•
Bring a vibrant new audience to MITCNC
Challenges
•
Creating a new group within MITCNC
•
Gathering volunteers
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Startup Engine Series
MITCNC
•
Next Steps
•
Run 1 event every 2 months
•
Plan/execute initial 2 events
•
Gather volunteers to conduct future events
•
Plans for next 6 months or more
•
August Event: State Of Mobile Applications
•
October Event: Your Application Should Be A Game (tent.)
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MITCNC
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VMS Accomplishments
MITCNC
• From VMS/Bay Area inception in 11/08 through 6/10, have served
40 MIT-entrepreneur-led ventures through mentoring teams
• Nearly 50 mentors active today (all but 5 are MIT alums)
• Primary values delivered:
– Positioning ventures for funding and gaining marketplace traction
– Enable would-be entrepreneurs to realize the start-up path was not for them
(avoid wasting time)
• Facilitated our first liquidity event for a mentee:
– AppJet acquired by Google in Dec., 2009
– Several other ventures have become self-sustaining
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VMS
MITCNC
Challenges
• Continue achieving balance in number of new mentees and
available mentors.
• Attract mentees in under-represented business areas, most
notably clean tech/renewables
Next Steps
• Hold Mentors’ Roundtable Meeting in Fall to share
experiences in working with mentees and discuss “what’s
working, what’s not”
• Hold next Matching Session in Sept. or early Oct.
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Break Out Sessions
MITCNC
1. Three Concurrent Sessions
 “Promoting Club Membership and Events”
 “Planning 150-year MIT Anniversary Celebration in NorCal“
 “Increasing Sponsorships”
2. Presentations of Recommendations
from each session
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Board Business
MITCNC
• Admin:
– Approve Minutes
– 2 New Board Committees
• Finance (Bill Murray, chair)
• Sponsorships (Libby Siefel, chair)
– Finance-committee proposed scholarship contribution
recommendation: $20K
• Nominating Committee Recommendations
– BOD
– Nominating Committee
– Exec Committee
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2 New Board Committees
To Improve Board Operations
MITCNC
Finance Committee
• Responsibilities: overseeing finance, providing periodic audits,
making recommendations to the Board each year as to the
amount MITCNC can and should donate to the scholarship fund
• Chair: Bill Murray
Sponsorship Committee
• Responsibilities: supporting club officers in attracting corporate
sponsors, event sponsors, and potentially web site sponsors.
• Chair: Libby Seifel
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MITCNC Scholarship Fund:
Six 2009-10 Scholars
MITCNC
•
Jingxun Chen ‘13 (Judy and Phil Friend ‘58 Memorial Scholar)
Hometown: San Francisco, CA
•
Alix de Monts de Savasse ‘13 (MITCNC Alumna Scholar)
Hometown: Los Altos, CA
•
Edgar Cervantes ‘13 (Robert Swanson ‘69 Memorial Scholar)
Hometown: Oakland, CA
•
Ester Lomeli ‘13 (Janet Grosser ’53 Memorial Scholar)
Hometown: Freedom, CA
•
Jacqueline Sun, 2013 (Gaynor Langsdorf ’32G Memorial Scholar)
Hometown: San Francisco, CA
•
Shawn Wen, 2013
Hometown: San Francisco, CA
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Scholarship Funding
for 2010-11
MITCNC
MITCNC Endowment at MIT
earned enough income over 2009-10
to fund the six 2010-11 scholarships
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MITCNC BOD Finance Committee’s
Scholarship Fund Endowment
Recommendation
MITCNC
• Objective: Keep the MITCNC Scholarship Endowment at MIT
growing
• MITCNC Finance Committee (M. Sarfatti, Wm. Murray, R. Koo
and E. Reifschneider) met to determine an appropriate amount
to transfer to MIT
• Committee reviewed 2010 year-end financials and estimated a
feasible transfer amount that still left ample funds in MITCNC
• Board Motion: MITCNC Transfer $20,000 to the MITCNC
Endowment at MIT
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Thank You!
MITCNC
To all board members, officers and other
volunteers, MITCNC thanks you for your
dedication to our community.
Together, we make a difference for
ourselves, our community and our world.
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Executive Session (Closed)
MITCNC
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