2006 Colorado Student Information System User’s Group

CDE: What’s New (and Frustrating)

303-866-6838 Jan Rose Petro, Director, Data and Research Unit [email protected]

Mike Wilcox, Senior Consultant, Student Identifier Management Unit 303-866-6612 [email protected]

CDE: What’s New (and Frustrating)

► ► Data and Research ADE Collections  Directory    Student October Human Resources Report Card March Safety and Discipline Indicators   End of Year Student Identifier Management Unit  SASID Integration at CDE  Optimizer  Duplicates

Directory

► Open year round ► August is prime time ► Changes in 2005-06  School Board Members  Collective Bargaining Agreement information

Student October

► ► ► ► ► ► Figures released shortly Finishing up duplicate funding process State Auditors investigating on-line education 2005-06 changes  Homeless    Primary nighttime residence At-risk funding Colorado Preschool Program (CPP) alternative date Must be 5 as of Oct. 1 for kindergarten  2006-07 changes  Primary nighttime residence- other option removed    Must be 6 as of Oct. 1 for 1st grade Gifted/Talented- nonspecific option removed Private school codes 2008-09 Multiple Racial/Ethnic codes

Human Resources

► Open: Monday, December 12th ► Close: Friday, February 10th ► 2005-06 change  Subject area code 0015 code for self contained 7-8 middle school classrooms ► Combined regular and special education Human Resources still in works ► Salary Matrix  Change input to hourly rate?

Report Card March

► Open: Late February ► Close: End March ► 2005-06 changes  None expected

Safety and Discipline Indicators

► Open: Early May ► Close: Mid June ► 2005-06 changes   None expected SAR section revised ► Suspension and expulsion total only ► Habitually Disruptive Student removed ► Students per Total Staff removed ► Students Eligible for Free and Reduced Lunch %

End of Year

► Open: Monday, February 6th ► Close: Friday, March 10th ► Follow-up once all districts are in ► New pre-post-collection process  Force adjustments for prior dropouts/expulsions ► Post-collection process  Force recoding of current transfers/dropouts

Rules for the Administration of Colorado Data Reporting for School Accreditation

► ► ► Board adopted: January 12 th Become effective: March 2 nd 2006 2006 Moves Colorado from 3 EOY rates to 17 rates

Current Rates Future Rates

Dropout Rate Graduation Rate Completion Rate 1 Dropout Rate 5 Graduation Rates 5 Completion Rates 2 Mobility Rates 4 Freshman Follow-up Rates ► Data Not Currently Collected  Anticipated Year of Graduation for Special Education  Detail information for K-6 mobility rates

Changes as a Result of Rules

Change (* Major) *On-Time *Request for Records *External GED in Graduation and Completion Rate Bases 3 Weeks at End of Year Mobility Rates Freshman Follow-up Rates

Year of Implementation

2007-08

Rates Affected

Graduation, Completion 2005-06 2005-06 Dropout, Graduation, Completion Graduation, Completion 2005-06 2006-07 2006-07 Dropout Mobility Freshman Follow-up

Annual End of Year Collection Due Dates

► September 15th  Districts must initially approve EOY files ► September 20th  Districts have received post-collection results ► October 1st  Districts must approve final EOY files

Formulas

► Dropout Number of dropouts in year X Number of students part of same membership base at any time during year X ► Graduation Number of graduates in year X ((Number of End of Year 8th graders in year X – 4) + (Number of transfers in) – (Number of transfers out)) ► On-Time Graduation Number of on-time (four-year or prior) graduates in year X ((Number of End of Year 8th graders in year X – 4) + (Number of transfers in) – (Number of transfers out))  Exceptions for English Language Learners and Special Education

Formulas (cont.)

► Completion Number of graduates and completers in year X ((Number of End of Year 8th graders in year X – 4) + (Number of transfers in) – (Number of transfers out)) ► On-Time Completion Number of on-time (4-year or prior) graduates and completers in year X ((Number of End of Year 8th graders in year X – 4) + (Number of transfers in) – (Number of transfers out))  Exceptions for English Language Learners and Special Education

Formulas (cont.)

►

Student Mobility Rate

Unduplicated count of grade K-12 students who moved into or out of the school or district in Year X Number of students part of same membership base at any time during year X ►

Occurrence Mobility Rate

Duplicated count of K-12 students who moved into or out of the school or district or both into and out of the school or district in Year X Number of students part of same membership base at any time during year X

►

Formulas (cont.)

Freshman Follow-up Promotion (Graduation) Rate Number of graduates in Year X or prior from the Student October 9th grade pupil enrollment in Year X-3 (Number of Student October 9th graders in year X-3) – deceased students ► Freshman Follow-up Continuing Education Rate Number of students continuing their education in the same school or district in Year X from the Student October 9th grade pupil enrollment in Year X-3 (Number of Student October 9th graders in year X-3) – deceased students ► Freshman Follow-up Mobility Rate Number of students whose last known exit status was transferring into another educational environment from the Student October 9th grade pupil enrollment in Year X-3 (Number of Student October 9th graders in year X-3) – deceased students ► Freshman Follow-up Dropout Rate Number of students whose last known exit status was dropout or expulsion from the Student October 9th grade pupil enrollment in Year X-3 (Number of Student October 9th graders in year X-3) – deceased students

Where Can I Find The Rules?

http://www.cde.state.co.us/cdeboard/download/bdregs_301-67.pdf

► State Board of Education ► Rules and Regulations ► Current Rules and Regulations ► 1 CCR 301-67 Colorado Data Reporting for School Accreditation

SASIDs: an Update (with Frustrations)

News from the Student Identifier Management Unit

Continuing Integration of SASIDs Within CDE

► Migrant Education Program ► Prevention and Initiatives ► Homeless Education

Migrant Education Program

► We took all Migrant Students from the NGS Migrant data base who didn’t have a SASID and tried to find an existing one for them using RITSRead-only and the Optimizer.

 We found an exisiting SASID for 73% (10,239) of all Migrant children (14,066) submitted.

► We are asking districts to verify CDE case management is correct.

 A mistake now may make it hard to fix later.

► Only new Migrant Students will need district’s help in getting SASIDs assigned.

► ► ► ► ►

Prevention and Initiatives

Short term outcomes for strategies for at-risk kids.

 53 programs around the state can utilize SASIDs to help their mission.

  Look at the web site www.cde.state.co.us

.

Click the At-Risk / Prevention button.

Click the Expelled and At Risk Student Services Grant hyperlink.

 Working with kids who are struggling, but we can’t tell how they are doing after they leave.

 If the kids don’t visit back, they can’t tell.

 This is a way for teachers/administrators/counselors/folks in the community (i.e. mental health services) to tell.

Using SASID we’ll get a better idea of how they are doing.

 National Center for School Engagement is a state non-profit that does technical assistance with CASA START programs.

 National truancy prevention project.

They want to start efforts with sites with a newly awarded grant in 05-06 for four years in a few districts:  Monte Vista, Rio Grande, Mesa County Valley, Park County RE-2, two CASA START start sites in Adams County 12 Five Star Schools and a truancy project in 5 districts in Adams County.

Bear with us for one year, see what they can provide.

► Contact info for Cindy Wakefield: [email protected]

PH# 303-866-6750. Your LEA can apply if interested!

The Optimizer has Promise, I Promise

► Douglas County and Colorado Springs       Used Optimizer and reduced their case management by 65% All Adds make our job faster and more accurate.

Reduced wait times during the busy Student October time period.

Reduced duplicates created.

Find duplicates you didn’t know you had.

You can’t win if you don’t play.

Known Frustrations

► ► The RITSRead-Only file submitted to ADE is used in the last step.

 rr1420.26a is submitted with 1,000 kids to RITSRead Only in ADE.

     rr1420.daa is returned from ADE as static report with matches.

Save rr1420.daa as rr1420.txt so Microsoft Access can read it.

Input rr1420.txt

into the Optimizer, complete SASID check by marking kids who match.

Preparing RITS batch file to make your updates requires rr1420.26a saved as rr1420.txt

.

These files look the same!

File management helps reduce confusion.

Frustrations (cont.)

► Each Optimizer database keeps data only if it isn’t overwritten.

  You refresh the Optimizer by overwriting previous efforts.

If you need to keep these ► Export your SUBMISSION_TBL, or ► Download and create a new Optimizer database for the next submission.

Duplicate SASIDs

► New Screens on the Web site ease the merging process for CDE.

► Mass Merge coming.

► 850 Known Duplicates being fixed.

► ~ 500 Reported Duplicates to be researched.

► Hope of split CSAP scores being rectified.

Thank You!

► We appreciate the opportunity to get word out through the CSUG Conference.

Jan Rose Petro, Director, Data and Research Unit 303-866-6838 [email protected]

Mike Wilcox, Senior Consultant, Student Identifier Management Unit 303-866-6612 [email protected]