Transcript Special Education Report Update

SPECIAL EDUCATION
REPORT UPDATE
Data Quality Council Meeting
November 7, 2013
Communication is Critical
• District PIMS Coordinator
• Special Education Office
• Kris Pope
• Make sure data is as accurate as possible.
• +/-$1,000 per student
• Missing data  $28 million last year
Who Reports???
• DQE restricts permission so only district AUN can report
• District of residence
What is Reported?
• All Special Education students with a valid IEP as of 12/1
• Only upload students with current IEP.
Timeline
• Begin sending files to IU
• 12/3/13 Deadline for districts to submit error free Special
Ed Snapshot to IU29
• 12/16/13 PDE generates comparison reports based on
files submitted through Spotchecker.
• 12/17 – 18/13 – Review comparison reports and send to
IU by 12/18/13
• 1/3/14 – PIMS Window opens for Special Education
IMPORTANT!!!
• Be sure you are using most recent version of manual!
• As of 10/16/13 it was Release date September 2013
• Timeline 12/1 and 7/17
• p. 348 Special Education Snapshot
Handout #1 DQE Rules
• Fields on list MUST be completed so Jodi can do edit
checks.
• All information should come at intake.
• PS Edit Checker will assist you with upload
• Possible front end edits
LEA Role
• Special Ed office and PIMS Admins
• Student Snapshot and Special Ed Snapshot for ENROLLED
students
• Send snapshot to Kris Pope
Field 38
• Y, E, N
• December – Active IEPs – All fields should be Y
• July – Exiting students should be Y (Leave challenge
type)
• Only students returning to regular education get E
• Clock starts ticking at exit
• 2 years
• Edit checks and front end checker have been in place
• Check date format
• Check that required fields are filled
Service Provider Location
• LEA – 4 digit number for a building in your district
Lots of DQE Rules
• 38 – PY - previous year
• If they were Y in PY they must be an E
• 66-997 – 38 should be Y
• Second phase of DQE will check between files
• All students should have a Y
• Will be checked in Student Snapshot
• **Even if the goes through PS it can be rejected.**
Student Template
• Updatable
• Not required
• Suggested to upload Student Snapshot and Special Ed
Snapshot together
Handout #2 Cognos Reports
• Related to errors
• Bad data won’t get through
BURNING QUESTIONS
1.
2.
3.
4.
5.
Students Placed in Other Home/Facility
PASA Participation
38 E – Leave types
Federal Tables
Gifted
Students Placed in Other Home/Facility
PASA Participation
38 E – Leave types
Federal Tables
Gifted
ACTIVITY
DEVELOP AND ID
STRATEGIES TO IMPROVE
DATA QUALITY
July Submission Issues
• No Student Snapshot File submitted
• Student Snap and Special Ed Snap did not match for
student
• 3rd/4th graders graduated
• Exit dates were previous year
• Inconsistent Federal fields Year on Year
• Ethnicity
• Gender
• LEP
• LRE
• Disability
How Can We Improve Data Quality?
• Discuss challenged you encountered in preparing Student
Snap and Special Ed Snap templates
• Propose strategies to avoid them for future submissions
• Prioritize
Possible 12/1 Challenges
• Making Special Ed and Student Snap match
• Errors leading to missing some students
• Software issues
• IEPs are not compliant
• Not identifying all students
PennData Site
• http://penndata.hbg.psu.edu/#
• Handouts #1 and #2
• PPT slides with activity
Next Meeting
• December 12, 2013
• Maple Avenue Campus Board Room
• 9:00 a.m. – 12:00 p.m.