Transcript Slide 1

DRAFT – NOT FOR
PUBLICATION
GLB 09/6/2011
2011 Flotilla / Division Leadership Course
Flotilla Commander – Duties
and Responsibilities
Harry Ota, DSO MS, VDCR 01
Garrison Bromwell, DSO MT
This section covers:
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Accountability and responsibility
Following the Chain of Leadership.
The tools available to you.
Use of the monthly calendar
Information flow in the Auxiliary
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Reporting Flotilla activities in a timely manner.
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2011 FDLC – Flotilla Duties and Responsibilities
This section covers (continued):
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Financial Reporting and budgeting.
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Establishing a relationship with the Coast Guard
in your area.
Developing Emergency Plans
Hints on using the E-Auxiliary.
How the turnover process works.
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2011 FDLC – Flotilla Duties and Responsibilities
Question…
What do you think your job is
as a Flotilla Commander – in
one sentence?.
The Answer
•TO SUPPORT
THE
MEMBERS
2011 FDLC – Flotilla Duties and Responsibilities
How does a FC support the
members?
• Provides training opportunities
• Provides them with programs they are
interested in
• Provides the infrastructure so the Flotilla can
function
2011 FDLC – Flotilla Duties and Responsibilities
How does an FC support the
members (continued)?
• Removes barriers to the members doing their
jobs
• Helps them understand Auxiliary Policies
• Provides for fellowship
• Helps resolve conflicts
2011 FDLC – Flotilla Duties and Responsibilities
The Duties of all Elected Leaders…
Incumbent elected Auxiliarists are responsible for:
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Conduct of unit meetings (this may also be appropriately handled by the Vice/Chief
of Staff).
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Supervision and successful execution of unit activities to accomplish Auxiliary
missions and goals.
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Support and compliance with Auxiliary and Coast Guard policies.
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Prompt submission of required reports and correspondence.
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Membership recruiting and retention.
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Leadership, management, supervision, and operation of their unit, and unit
member training, qualification, assignment to duty, recognition, and corrective
action.
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Liaison with Coast Guard units in their area of responsibility in coordination with
the designated AUCs.
2011 FDLC – Flotilla Duties and Responsibilities
The Chain of Leadership & Management
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You work for your Flotilla Members.
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You report to your Division Commander.
Your staff (FSOs) reports to the VFC.
Most communication goes
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• Up to the DCDR
• Down to the VFC/Staff
• Out to the Flotilla membership.
2011 FDLC – Flotilla Duties and Responsibilities
Tools - Manuals
• Auxiliary Manual (AuxMan) – M16790.1G
• Flotilla Procedures Manual (FPM) –
COMDTINST M16791.5
• Note – The Auxiliary Manual is posted on a
temporary web site. Also note there is heavy
traffic at times downloading it.
2011 FDLC – Flotilla Duties and Responsibilities
Tools - Other Manuals
• RBS – its Job #1 according to the
Commandant
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PE, VE, and PV manuals
• Operations – be familiar with the training
process
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Ops Policy Manual
Boat Crew Training Manual
Qualification Guides – Coxswain, Crew, PWC
• Use your resources – FSOs, SOs, etc.
2011 FDLC – Flotilla Duties and Responsibilities
Web Site – The Main One You Need
• D13 Auxiliary Web Site is the Portal to almost
all other Auxiliary sites.
• http://www.d13cgaux.com/sites/
2011 FDLC – Flotilla Duties and Responsibilities
Resources:
• The Planning Calendar for D13 – A listing of
when things are due
• The forms and policy flow guide for D13
• Web link
THIS MATERIAL IS UNDER DEVELOPMENT
2011 FDLC – Flotilla Duties and Responsibilities
Yearly Calendar
• Start in December – a sample calendar is
available in the Documents section of the
course web site.
• Get Password and Instructions for AUXDATA
• ANSC 7007 - By 15 December to FSO IS
• ANSC 7006 – Changes made to the staff
• ANSC 7017 - Record of unit meeting
• ANSC 7025 - By 31 January to SO-FN
2011 FDLC – Flotilla Duties and Responsibilities
Finances
• The following sample reports are available in
the Course Documents section:
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Sample Flotilla Budget FPM Page 1 C-4
Sample Flotilla Periodic Financial Report –
FPM Page 1 C-5
• Flotilla Financial Report – ANSC 7025
2011 FDLC – Flotilla Duties and Responsibilities
From where does the money come?
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Flotilla (restricted funds)
Flotilla (general funds)
Division
District
USCG
Other
2011 FDLC - SESSION TITLE
17
Lab Exercise – Some Financial
Questions
The answers…
• Buy PE material such as flip charts,
marking pens, etc. YES
• Purchase a new projector YES
• Buy a laptop for use by the VFC who will
have it available for PE classes YES
• Pay for internet service YES (Depends
where)
2011 FDLC – Flotilla Duties and Responsibilities
The answers (cont)…
• Pay a room rental fee for a Flotilla meeting
YES
• Send the FC to the Division’s Change of
Watch NO
• Buy ice cream for a social hour NO
• Can you charge a member from another
flotilla a fee to take a member training
class? LETS TALK
2011 FDLC – Flotilla Duties and Responsibilities
Flotilla Annual Inventory
• Inventory should include purchased and
donated items:
o All equipment – including PPE
o Real Estate and Inventory.
o Stocks and Bonds.
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Unit Inventory Record form – see Back of
ANSC 7025.
2011 FDLC – Flotilla Duties and Responsibilities
Monthly Reporting Activities
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Ask for staff reports by the 15th???
Report to DCDR by the 20th of each month.
Check AUXINFO reports.
Review articles for the Flotilla Newsletter.
Confirm Vice Flotilla Commander is getting
reports from Flotilla Staff Officers.
• Use of D13 web based reports?
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http://www.d13cgaux.com/sites/members/Departm
ents/StaffOfficerReports.aspx
2011 FDLC – Flotilla Duties and Responsibilities
Emergency Planning
• EVERBRIDGE
• Disaster Plan:
o Calling Tree
o Pre/Post Preparations and Patrols.
o Recovery Plan.
• Joint Exercises/Drills.
• Create any local Area Requirements:
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Tornadoes.
Hurricanes.
Floods.
Earthquakes.
2011 FDLC – Flotilla Duties and Responsibilities
Relationship with the Gold Side
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In our District, this begins with the DIRAUX, the
District Commodore (DCO); the CG AUXLO, the
District Captain (DCAPT) and Division Commander
(DCDR).
Follow the chain of leadership.
Use the ASC at Sectors
Invite active duty and Reserve to fellowship events.
Look for ways to assist, not hinder.
Remember your uniform!
2011 FDLC – Flotilla Duties and Responsibilities
National Training Dept.
• The Department of Training serves our
members by designing, delivering, and
maintaining courses in leadership, member
training, value-added training, and AUXOP
specialty courses.
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E-Learning
AUXOP
C-School Leadership
Value-Added Training
2011 FDLC – Flotilla Duties and Responsibilities
2009p
District 13 Training Issues
• Check D13 MT page often for updates
• Request QE Sessions, TCT/RMTT, or ICS 210
courses through this page.
• AUXOP testing via E-testing
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Except AUXNAV B – Form 7026 to DIRAUX
AUXSCE – Separate testing via Instructor
2011 FDLC – Flotilla Duties and Responsibilities
2009p
Unit leader’s journey: Core concept
2011 FDLC – Flotilla Duties and Responsibilities
Calling out annual dates/events
NATIONAL
SAFE
BOATING
WEEK
2011 FDLC – Flotilla Duties and Responsibilities
Looking at specific times: Transitions
2011 FDLC – Flotilla Duties and Responsibilities
Turnover – Taking over the job
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Meet with outgoing FC/VFC
You and new VFC – work out the staff
Fill out the ANSC 7007 by 15 Dec
Pick up all records from outgoing FC
Along with the FSO-FN change account
signature cards at the bank
• Complete unit financial report ANSC 7025
2011 FDLC – Flotilla Duties and Responsibilities
Turnover – Giving up the job
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Meet with the incoming FC/VFC
Give up your paperwork
Help with financial report
Make sure signature cards are changed
Offer to take a staff job!
Become the wise person at the end of the
table with the smile on your face!
2011 FDLC – Flotilla Duties and Responsibilities
End of Duties Session
Lets Explore The D13 Auxiliary
Web Site