Get Funded! - Syracuse University
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Transcript Get Funded! - Syracuse University
PROPOSAL DEVELOPMENT
WRITING A COMPELLING GRANT
APPLICATION
Trish Lowney, PhD
443-2882; [email protected]
April 12, 2012
OBJECTIVES
What’s a grant application and why would you
want to write one?
Create a scaffold for your application
Common application components
How to “really” get started
Resources available for assistance
APPLICATIONS (AKA PROPOSALS) SELL….
Your idea,
Yourself, and
Your affiliation
To the right sponsor at the right time!
PROPOSALS COMMUNICATE…
1. WHAT you want to do
2. WHY it is important
3. How you’re going to do it and WHY your
strategy is the best tack to take
4. WHY you are qualified and capable
5. The BANG for the buck (value)
1. WHAT DO YOU WANT TO DO…
The “Big Idea”
Hypothesis to be tested
Gap in knowledge to be filled
Need to be filled
Problem to be solved
Opportunity to be pursued
Clearly stated
Easily understood by someone *not* in your field
1. WHAT DO YOU WANT TO DO…
Perhaps (!) the most important part of
application…
Parts of “WHAT” can include:
… Context (where your idea fits)
… Goals (big picture – 35,000 feet)
… Objectives (10,000 feet)
… Outcomes … (on the ground)
2. WHY IS IT IMPORTANT …
So what? Who cares?
Significance of idea and/or outcomes
Sponsors
Discipline/field
Communities/advocacy groups
Associations
Gov’t agencies
Society
State of knowledge, blue ribbon panels etc..
Rationale…
3. HOW/WHY APPROACH IS BEST…
HOW are you going to do it?
Approach e.g., methods/experimental design
Rationale for methods
Feasibility
Can you do in time/with resources available?
Preliminary data necessary expertise?
Experience with the “system”?
Barriers/challenges?
Alternatives
WHY YOUR APPROACH IS BEST CONT’D
How do you know your approach has worked or when you
are successful? (for each experiment, activity, intervention AND for
the entire project)
Controls
Analysis (statistics)
Expected Results
Interpretation (!!)
Evaluation – formative, summative…
“Supported/refuted” the hypothesis
Addressed the need
Filled the gap etc..
WHY YOUR APPROACH IS BEST CONT’D
HOW can you demonstrate your work plan is feasible?
Detailed timeline with activities, milestones
Work from preliminary results
Don’t bite off more than you can chew..
4A. WHY ARE YOU QUALIFIED…
Are you uniquely suited for this activity?
Education and Training
Degrees, licenses, certifications
Professional experience
Publications/Grants
History of productivity (Track record)
Invited presentations, chapters etc..
Preliminary data / results
Necessary expertise is available (“You” maybe be many people
– from SU and elsewhere)
Increase likelihood of success
4B. WHY YOU ARE CAPABLE…
Can you do what you propose?
Resources/facilities
Equipment and support services
Mentors; letters of support / collaboration
Access to special resources
Specific populations
Research tools/reagents, archives
Partnerships
Institutional support
5. GOOD BANG FOR THE BUCK…
Value to the sponsor and/or society
What will you do with the results? – Don’t keep your light under a barrel!
Dissemination plan
Progress reports
Local, regional, national meetings/presentations
Publications/reports/books/monographs
Web pages
Press releases
Seminars, community presentations
GOOD BANG FOR THE BUCK…
Is the cost reasonable & appropriate?
Budget
Translate work plan dollars & cents
Good judgment
Request support for total project costs
vs Sharing of project costs required?
Sponsor requirements/constraints
PROPOSALS CONVEY…
WHAT you want to do
WHY it is important
How you’re going to do it and WHY your
strategy is the best tack to take
WHY you are qualified and capable
The BANG for the buck
OBJECTIVES
What’s a grant application and why would you
want to write one?
Create a scaffold for your application
Common application components
How to “really” get started
Resources available for assistance
EXERCISE…
In two / three sentences –
Describe the context for your idea
Describe WHAT your idea is…
What’s the
New
World
Look like?
•
•
•
SO WHAT?
Who Cares?
What data
will ‘reflect’
New
World?
•
•
•
How to
obtain
data?
•
•
•
Any
Challenges
Expected?
Expertise
&
Resources
Needed
•
Big Deal
Big #!@?
Who’s He?
When will
this
happen?
SO….PROPOSALS CONVEY
WHAT you want to do
WHY it is important
How you’re going to do it and WHY your strategy is
the best tack to take
WHY you are qualified and capable
The BANG for the buck
….through common elements
OBJECTIVES
What’s a grant application and why would you
want to write one?
Create a scaffold for your application
Common application components
How to “really” get started
Resources available for assistance
COMMON ELEMENTS
Cover sheet/Face Page
Title
Brief (~80 letters/spaces), informative
Principal investigator/project director
Contact information
Research Integrity
Authorizations (University signature)
Cost
Compliance needs
Human, animal participants, “certs & assurances”
COMMON ELEMENTS CONT’D
Abstract/Executive Summary
First thing reviewers read
First impressions count!!!
Get ‘em hooked!
Prepare last
Exciting!
Clear!
Complete! (What, when, how, why?)
COMMON ELEMENTS CONT’D
Project Narrative/Description
Statement of Work/Goal (IDEA)
Specific Aims/Objectives (So What? drilling down)
Significance to Sponsor, discipline, society (Who cares?
Rationale / Motivation)
Literature review (State of knowledge)
Taskforce reports
Mission/vision statements
Preliminary results (or in approach) (your capability)
COMMON ELEMENTS CONT’D
Project Narrative/Description cont’d
Work Plan/Experimental Design/Methods
Why approach is best strategy to take
Activities for objective/aim
Controls, data, analysis, interpretation
Evaluation
Dissemination
Management Plan (managing people…)
Timeline
Why approach is best strategy to take
PROPOSAL NARRATIVES
Specifics vary; core components similar.
Go from big picture to details/specifics
If not specified in guidelines, organize by review
criteria.
Respond to review criteria.
COMMON ELEMENTS CONT’D
Literature Cited/Bibliography
Comprehensive (You don’t know who your reviewers
will be..)
Current, appropriately historical
Quality
Objective
COMMON ELEMENTS CONT’D
Biographical Sketch (2-pg)
Your qualifications – FOLLOW THE INSTRUCTIONS
Education & Training
Institution, degree
Licenses, credentials, certifications
Professional Activities
Publications
Honors
Personal statement or other requested info
COMMON ELEMENTS CONT’D
Facilities & Resources
Your capabilities (What is needed for your project to
succeed; put most important first unless format specified)
Laboratory (space & equipment)
Centers / institutes / nearby colleagues
Library, other unique resources
Machine shop, media, glassware, centers, animal facilities
(AAALAC)
Access to other species resources/facilities
Partnerships, agreements
Office (space & equipment)
Unique secretarial support
COMMON ELEMENTS CONT’D
Budget (line item) – Use OSP budget template
Personnel Services
Other than Personnel Services
COMMON ELEMENTS CONT’D
Budget Narrative/Justification
Most important/expensive first
Personnel
Roles, responsibilities
Adequate and appropriate effort
Other major categories
Why essential for project?
Demonstrate costs “reasonable” (bid, prior experience)
Demonstrate your experience & judgment
COMMON ELEMENTS CONT’D
Appendices/Supplemental Docs. (if allowed)
Letters of Support
Collaboration
Provide access to resource/tool
Documentation
Submitted manuscripts/publications
Non-profit status
IDC rate
Surveys etc.
Certifications & assurances
COMMON ELEMENTS CONT’D
Cover sheet/Face Page
Title
Brief (~80 letters/spaces), informative
Principal investigator/project director
Contact information
Research Integrity
Authorizations (University signature)
Cost
Compliance needs
Human, animal participants, “certs & assurances”
COMMON ELEMENTS CONT’D
Abstract/Executive Summary
First thing reviewers read
First impressions count!!!
Get ‘em hooked!
Prepare last
Exciting!
Clear!
Complete! (What, when, how, why?)
OBJECTIVES
What’s a grant application and why would you
want to write one?
Creating the scaffold for your application
Common application components
How to “really” get started
Resources available for assistance
GETTING STARTED…..
Refine/clarify the idea
Discussions
Department meetings, lab group
Journal Club, etc.
Ongoing, iterative process……
Answer the Big Questions
What, Why & How (who, where, when..)? ?
FIND A POTENTIAL SPONSOR
Acknowledgements
Journal articles, meetings, etc..
Who has been funding work like yours?
Databases
Funding opps: Pivot.COS, IRIS, Grant Advisor, Fnd Center
Historical awards: Sponsor websites / databases
Colleagues/Mentors
HAVE A POTENTIAL SPONSOR & PROGRAM
…
Check out recent awards
Review similar, successful proposals
Contact PI for a copy (don’t FOIA).. Future colleague OR reviewer
Contact program manager ASAP
Explore interest & fit
Earlier the better
IF A “GO”
Inform folks who need to know
Chair (cost – sharing)
Administrators
OSP
Read AND FOLLOW the instructions
Sponsor & OSP can help interpret/clarify
Review and reflect on review criteria
WRITING THE PROPOSAL…..
What’s the sponsor’s agenda?
Prepare an outline
Announcement/agency guidelines
Insert (and address) review criteria
Insert answers
What, Why & How?
Expand your Outline…
WRITING THE PROPOSAL…..CONT’D
Write Text
Manageable units
2 or more months in advance ()
Have many others read and review
Write for Reviewers (known?)
Develop the budget & narrative
1 month in advance
Does the budget make sense?
Support requested for all project costs?
Secure approval for cost-sharing
TIP Write for generalist reviewers
But balance technical detail
Make reviewers your ally and advocate
Eliminate reasons not to fund you
Avoid jargon
Make no assumptions…. (you are evaluated on what you
present not what you meant)
Summer beach reading.…
Legible font, effective use of headers
FINALIZING THE PROPOSAL…..
Proof read after 2-3 day rest ()
Spell check
Check figure numbers
Check/confirm all references
STRONG PROPOSALS…
Great idea, clear & compelling
Significant to sponsor
Great approach, well thought out
Qualified applicant
Resources available
Important impact
Cost effective
INTERNAL REVIEW …
OSP Checklist (under revision)
Accompanies proposal
Department/Admin/College Approval
Cost sharing
Allows OSP to transmit to sponsor
OSP review budget (RA) & proposal
OSP (RA) - authorized to submit
OSP assures compliance in event of award
CHOOSING TO NOT FOLLOW
INSTRUCTIONS..
Return unreviewed
Alienate reviewers
Alienate program managers/staff
Decrease likelihood of award
OBJECTIVES
What’s a grant application and why would you
want to write one?
Creating the scaffold for your application
Common application components
How to “really” get started
Resources available for assistance
HELP IS ALL AROUND…
OSP – http://osp.syr.edu
Colleagues
Mentors
Department Chair
Program Managers
HELP IS ALL AROUND…
The sponsor
Check out prior awardees (get copies?)
Sample applications
Guidance to applicants
IF AT FIRST YOU DON’T SUCCEED…
Try, try again
Review written feedback
Talk to the program manager
Get objective input
Re-write
Process takes time….
From idea to $$ >>1 yr