Transcript LSS - The Interagency Support System

Some chaos is an integral part
of all disasters
The mismanagement
of the humanitarian assistance
often leads to a
‘secondary disaster’
The WHO/PAHO standardized
methodology and tool
to manage large amounts
of humanitarian supplies
SUMA
• Promoted and implemented by WHO/PAHO
• Identifies, sorts, and classifies incoming humanitarian aid
• Prioritizes supplies based on the needs of the affected
population
• Trains volunteers in the Americas
• Available in other region (Gambia, Manila, Angola,
Pakistan, Indonesia, etc.)
• Operates with IT available in low-income countries
• All humanitarian supplies
• Tool for transparency
• Endorsed by OCHA and forms part of OCHA/UNDAC
training
UNJLC - UN Joint Logistics Centre
• Promoted and implemented by WFP
• Reports to OCHA
• Provides a quick snapshot and bold figures of
specific humanitarian supplies (less then 30
items)
• Compiles data from different agencies
• Posted to the WEB
• WHO/SUMA staff collaborating with UNJLC
There is still a lack
of coordination at national
and/or international level
among all interested
humanitarian partners.
Agreement between UN agencies
To develop an integrated system to improve coordination
In addition, FUNDESUMA and UNJLC have contributed in
the design and development of the software and technical
documentation.
LSS Main Objectives
•
•
•
•
•
To consolidate and share information on a limited number of key commodities
between all actors to facilitate inter-institutional coordination.
To complement agency-specific commodity tracking systems
To register incoming supplies in an affected country (including unsolicited
supplies)
To provide a tool for National Emergency Authorities (all disasters), NGO, UN
Agencies, etc.
To be useful in:
•
•
•
•
•
Major emergencies (OCHA)
Small scale emergencies
Non-emergency situation
To minimize duplication and improve the response to actual needs of affected
populations
To strength national capacity in logistic management
The system IS NOT replacing any other system that Agencies, NGOs
or other actors may have to manage their own supplies
CTS (Commodities Tracking System)
LSS
LSS
LSS
Exchange of Information
Administrative Arrangements
for LSS Development
• PAHO administered software development
aspects following UN rules
• Advisory committee with one representative
of each contributing agency in charge of
monitoring design and development (WHO,
PAHO, WFP, OCHA, UNICEF and
UNHCR)
Chronology of the LSS Project
2001-2002
Six UN agencies and main NGOs agreed on main
principles of humanitarian supply management
Mid 2002
Approval of RFPs (Terms of Reference)
Jan 2003
Contract signed with vendor following UN rules
July 2003
Design Document approved
Sep-2004
Beta software finished – Demo to UN working group
End 2004
Testing of beta version (November-December 2004)
Mid 2005
Reception of Version 1.0 (Windows and Web
applications)
Mid 2005
Testing and training courses with LEMA users
Where are we now?
•
Software (Windows and Web
Version)
– Finalized and tested
• English / Spanish
•
Training Material
– Practices/Technical
Documentation ready
• English / Spanish
•
WEB Site
– Domain ->
www.lssweb.net
• English / Spanish
•
Final Distribution CD
Formal Training sessions
Maldives (December 2005)
•
WHO, UNICEF, IFRC, Government
(Ministry of Health, Custom, Treasure, Atoll
Hospital and Health centers)
Jamaica (February 2006)
•
Training of Trainers
•
13 English Speaking Countries.
Panama (March 2006)
•
Training of Trainers
•
8 Spanish Speaking Countries of Central
America.
El Salvador/Costa Rica/St Kitts and Navis
(March/April 2006)
•
World Vision / Red Cross
Colombia/Peru/Argentina/Mexico
Bahamas/Turks and Caicos
(May/June 2006)
About LSS
Software
Modern and Adaptable
• Modern intuitive user interface
• Supports standalone, networked and enterprise
configurations
• Based on the highly adaptable Microsoft SQL
Server database technology
• Two components: Windows and web module
• Multi-user support on the Windows and the web
module
LSS Windows Module Functions
•
•
•
•
•
•
•
Entries
Deliveries
Pipeline
Request
Report on selected items (Stock Basket)
Interchange information between LSS Sites
Import information from CTS (UN, NGO’s)
LSS Web Module
• Same functions as Windows application, in a rich web
interface
• No deployment or setup process for end users
• Allows global access and data sharing
• Supports rapid deployment and delivery of services around
the world
Leading Edge Architecture
• Technical architecture separates the
presentation layer from the application’s logic
and data resources
• Can be installed using a royalty-free MSDE
database or Microsoft SQL Server 2000
• Developed with Microsoft Visual Basic .Net
• Developed with the object-oriented paradigm
Non SQL Server license required
to keep a free distribution
• MSDE : Microsoft SQL Server 2000 Desktop
Engine, royalty-free version of the SQL Server.
– Windows application stand alone
– Windows application basic networked environments
Configurable Functionality
LSS’ functionality is
configurable to allow
users to install a basic
data entry model or
complete inventory
system
Custom Report
Custom Query allows easier data access for reporting
Advance Graphing
Advance custom graphing capabilities
Multiple Language Support
• Designed from the ground up to support multiple
languages (At this time in English and Spanish)
• Users can customize the menus, labels and
captions of the LSS application to their local
language conventions using the included
Resource Editor Tool
• Non-Roman alphabet support
Interchange information between
LSS Sites
• Allows users to share data among LSS sites
Incorporate information from
Commodity tracking systems
• Supports import from Non-LSS applications, using simplified CSV
file format
• Supports flexible item definitions for inter-agency integration and
reporting
Hurricane STAN
LSS Software
Field testing during an emergency
• Salvador:
– Comalapa Airport (Points
of Entry)
– COEN (National
Emergency Committee)
Warehouses)
– MoH (Ministry of Health)
Hurricane STAN
LSS Software
Field testing during an emergency
• Guatemala:
– CONRED (National
Emergency Committee)
• Receiving all international
aid (Planes)
• Air distribution (Planes /
Helicopters)
– SOSEP (Ministry of Social
Works)
• Land Distribution
– MoH (Ministry of Health)
Pakistan Earthquake
• Islamabad
– Joint WHO/Ministry of
Health – Emergency
Operation Centre
• North Pakistan
– Muzaffarabat WHO &
Ministry of Health
– Masehra WHO &
Ministry of Health
– Balakot WHO
Next steps
Logistic Support System
• Definition of policies for the management
of supplies at the point of entry when the
disaster strikes at a National Level
• Promote the system as a tool for nonemergency situations for smaller agencies
and national institutions (that can not
afford the cost/HR required)
• Improve the coordination with other
partners of the UN family
• Promote the system as a tool for agencies
for complementing their CTS at a local
level.
Acknowledgments
The Logistics Support System (LSS) has been possible thanks to the active participation
of the following agencies: WHO, PAHO, UNICEF, WFP, OCHA, and UNHCR. This
recognition extends to the countries that have contributed their logistical experience
in disaster management and the following organizations who participated with their
time and personnel in the technical meetings and workshops on the logistical
management of humanitarian supplies: CARE, World Economic Forum, MSF,
OXFAM UK, FICR, HAP, AHA, Fritz Institute, All Russian Disaster Medicine Centers,
World Bank, VOICE, Interaction, CICR, BIOFORCE, USD Defense Logistic Agency,
Zacshta Center. Additionally, FUNDESUMA and UNJLC have contributed to the
design and development of the software and technical documentation. The following
development agencies have contributed with financial support: the Swedish
international development cooperation agency (SIDA), the United Kingdom’s
Department for International Development (DFID), the Office for Foreign Disaster
Assistance of the United States Agency for International Development
(OFDA/ISAID), the Division of Humanitarian Assistance, Peace and Security of the
Canadian International Development Agency (CIDA), the European Commission’s
Humanitarian Aid Department (ECHO) and the Ministry of Foreign Affairs of the
Dutch Government.