Transcript SAGE - University of Washington

ORIS Update
March 2009

ORIS overview

Collaborations & Services

Outcomes since FY07 Funding

Grant Runner

Budget Module

Research Roadmap

Long Term Vision
ORIS Overview
Focus on Research Administration Systems & Support

SAGE Suite for Sponsored Programs

DORA – Human Subjects IRB Database

Web Information Services



Researcher’s Guide and Online Help Resources
Limited Submission Opportunities
All public OR websites

Learning Program for SAGE Suite

HelpDesk and On-Call Support Program

Desktop & Network Support for OR operational units
 Recent outcomes: Rapid Response Team to upgrade OSP computers
in support of speeding up submission to Grants.gov
ORIS Collaborations & Services
SAGE Process Improvement Team System for Administering Grants Electronically
(SAGE)
Research Roadmap Taskgroup Development and Implementation of long-term
vision for research systems
Office of Sponsored Programs Sponsored Programs and Electronic Research
Compliance (SPÆRC)
Human Subjects Division DORA database
Grant & Contract Accounting System for Electronic Research Accounting
(SERA)
Academic Human Resources Annual Reporting of Outside Activities (1461)
Professional & Organizational Development Professional delivery of learning program
Office of Information Management Alignment to enterprise strategies, partner on
key projects
Data Management Committee, Institutional governance for information
Privacy Assurance & Systems Security Council management
UW Technology Transfer Ongoing consultation; Collaborate on new
OTTIS systems approach
SCCA & FHCRC Consortium IT Services Coordination
Federal Demonstration Program Combined efforts to steer Agency decisions
ORIS Outcomes since FY07 funding
SAGE Suite

Electronic Upload and routing of application materials eliminates wasted time spent
walking paper materials across campus, saving time and money across campus

Copy feature reduces eGC1 data entry by 50%

Electronic Advance Budget Request (ABR) form streamlined process and reduces
data entry by 40%

New GCA system supports pre and post-award process integration

SPÆRC build-out improves efficiency in OSP

Systems integration with Grants.gov reduces data entry by 40%

Automated award process across OSP and GCA reduces award processing time

Budget module will improve accuracy and consistency of budgets
Support for Human Subjects

DORA database improves tracking and reporting for Human Subjects

Document management site supports accreditation process
Learning and Support Services

Full-time ORIS help desk, with average turn around of 30 minutes

ORIS Learning Program delivers 6 ongoing programs and partners with POD
Grant Runner
Systems integration with Grants.gov
Phase 1: NIH with modular budgets
Benefits

Up front data validation will reduce the number of applications returned
for error correction

Early submissions indicate that Grant Runner forms reduce form
completion time by 50%

Real-time Grants.gov and NIH status in SAGE

Makes it easier to monitor submission and respond to issues

Eliminates unnecessary phone calls and saves time
Status: 10 applications submitted, currently in Beta, Go/No-Go in April
What’s Next

Further development dependent on SAGE budget module

Use Grants.gov submission statistics to drive prioritization of
supporting new opportunities
Budget Module
Detailed budget building in SAGE
Phase 1: Build a budget according to UW accounting codes; optional use
Benefits


Save people time and improve accuracy

Automated access to salary information

Auto calculation of benefit costs based on salary type

Import into eGC1 reduces data entry
Improve F&A calculation
Status: Working toward early May deployment
What’s Next?

Output to Grant Runner – 424 R&R budget form

Integration among pre-award modules

Integration with upcoming eAward module
Research Administration Roadmap
Collaboration toward an integrated research portal
New Projects Being Launched:


Research Administration Data Consolidation (RADC) –
improved access to centrally held research administration data
through the Enterprise Data Warehouse (EDW)

Partnership with OIM

Will rely on collaboration among College/School ‘data analysts’
Office of Technology Transfer Information Services (OTTIS) –
improved systems support for UW TechTransfer services

Partnership with UWTT
Identified as next highest priority areas:

Researcher centric one-stop-shop for research administration

Improved system support for EH&S oversight
Long-term vision: integrated one-stop-shop that
provides personalized services
Integrated Information
and guidelines
Manage Research from ‘idea
to innovation’
• Reduce confusion
• Save time looking for information
• Reduce administrative burden
• Increase time available for
research and mentoring students
Proactive ‘concierge’
service
Integrated data
• Improve understanding of and
ability to meet compliance
requirements
• Make it easier to pursue new
opportunities
Personalized to
individual’s needs
Integrated processes
with parallel processing
Automated notifications
of required tasks