Transcript OBMS Budget System - New Mexico Public Education Department

OBMS Budget System
Leslie Lujan and David Vigil
School Budget & Finance Analysis Bureau
February 21, 2008
Purpose
• To familiarize new business managers
on the OBMS
• To demonstrate how to enter a
budget using the system
• To print budget reports
• Maintenance BARs
Budget Demonstration
• OBMS system emails
• Budget Entry Page
– Enter revenues and expenditures
• Budget Actions Page
–
–
–
–
Fund Summary
Flowthrough Approvals
Submit budget in its entirety
Resubmit individual Funds
• Print budget reports
OBMS System Emails
•http://164.64.166.238/PED_OBMS/Login.aspx
•To obtain Login & Password: Contact Your Budget Analyst
Budget Entry Page
Budget Entry
Page-Cont’d
•Click Retrieve to
see the Budget
Lines for Data
Entry
•Click on worker
icon to enter
compensation
data
•Click Save often
to ensure data is
not lost
Program: 1010
Budget Entry
Page- cont’d.
Program 1010
•Worker Icon
opens Job
Class screen
•Back button
returns you to
the Object
level
•Arrow buttons
navigate
between
objects 5110051300
Budget
Actions
Page
•Unbalanced
Budget
•Won’t
allow you
to submit
to PED
Budget Actions
Page-Cont’d
Expand Fund
Click the
magnifying
glass to
expand the
Budget Lines
Fund Details
Budget Actions
Page-Cont’d
Submit Budget Button
•Only Appears
when the budget
is balanced
•Once
submitted, no
more entry can
take place
without PED
approval.
Budget
Actions Pagecont’d
•Flowthrough
Funds are
approved
separately
•Green
checkmark
indicates PM &
FM approval
Budget ActionsFund Re-Submit
•PED can return a
fund to a
district/charter/
REC to edit
•Once the fund is
edited and in
balance, it can be
resubmitted
Printing Reports
• PED uses three budget reports that comprise
the Final Approved Budget:
– Budget Summary
– Budget Revenue
– Budget Expenditure Detail
• Click “Reports” Tab
• Select “Budget Report” in the 1st dropdown
menu
• Select one of the three reports mentioned
above
Printing Reports –cont’d
• Select district/charter/REC
• Click “view report”
• From here you can click the printer icon
or export to your favorite format
(excel, .pdf, etc.)
Maintenance BAR
• This is known as the Intra-Function Transfer
BAR
• Used to do budget transfers within highest
level functions (i.e. 1000, 2000, 3000, 4000)
• Example: Able to transfer from function 1000
to 1000, or 2100 to 2500
• Does not need PED Approval
Create Maintenance BAR
• From the OBMS Home Page, click on the
“BAR” tab
• Click “BAR Actions”, Select
District/Charter
• Select “Maintenance” for Adjustment
Type
• Select Fund/Subfund number
• Click “Create”
• Click on the “BAR Entry” tab
Enter Data & Process
Maintenance BAR
• On the “BAR Entry” tab, complete the
BAR Header and BAR Lines Sections
• Ensure that your BAR balances to
“$0.00”
• BM & SP roles approve BAR on the
“Budget Actions” page
• BM must enter Local Board Approval
Date on the “Budget Actions” Page
• BM clicks “Finalize Maint. BAR” button
• Maintenance BAR is complete.
Print Maintenance BAR
• Prior to BAR being finalized, go to the
“BAR Entry” page
• Expand the blue “BAR Header” and click
the printer icon on the right side of the
blue header
• After the BAR has been finalized, go to
the “BAR Actions” page
• Click the printer icon on the right side
of the blue “BAR Summary”
Recap
• Refer to the Uniform Chart Of Accounts
(UCOA) for OBMS valid account lines –
Current Version: revised 8/27/07
• PSAB Supplement 3 and PED UCOA
• UCOA and Supplement 3 will be updated
for 08-09 school year
budgets/BARs/actuals
• OBMS supports budget management for
districts, charter schools and REC’s
• Questions/Comments
Contact Information
http://www.ped.state.nm.us/div/fin/school.budget/index.html
• POD helpdesk- 505 243-2287
[email protected]
• Leslie Lujan- 505 476-0391
[email protected]
• David Vigil- 505 827-6626
[email protected]