Transcript Document
TCCE Chamber Basics August 23, 2012 Beth Journeay, IOM, President Angleton Chamber/TCCE Incoming Chair Aaron Cox, CEO TCCE Coaching Your Board for better results The importance of strategic planning Creating the program of work—building your roadmap Understanding the need for both short and long-term planning -Organizational “Philosophy” -Agreed upon/documented purpose/desired results -Big Vision/The Ideal -Direction -The Goal! Communication Strategy Planning Group or Task Force Vision Mission Values Goals Objectives** Tasks** Implementation Strategy Monitoring - Personnel Environment Organization The Ultimate Goal! People are not your greatest asset…The RIGHT People are your greatest asset! - Jim Collins Know the makings of a good volunteer Recruit to weaknesses/needs—Be constantly on the watch Establish an orientation process Educate on the culture of the board Be an invaluable resource in the nominations process—do not leave this to chance Before starting the job every board member should have and review the following: Bylaws Articles of Incorporation Recent Financial Statement Minutes Strategic Plan/Program of Work **They should also be reminded of these annually with more attention given to financials, strategic plan and program of work. Understand the internal and external issues that will lead to organizational success City/County State Business Specific Issues Projects Etc. Keenly aware of organizational strengths and limitations Understand your resources Know your staff and volunteers Have appropriate structure (org. chart, clearly defined duties, expectations, roles) Understand your organization Know the direction of the chamber and guide them to it Remind the board, members, and community of successes/accomplishments Know your strategic plan Manage your time, talent, resources, board meetings, and efforts toward achieving it Establish a solid board orientation Remind them early and often Maintain Focus but be flexible A Program of Work is a plan of future activities or objectives of a chamber of commerce for a given period, usually one year, coinciding with the administrative year of the organization. Building a community requires many activities. Deciding which of these can be undertaken in any given year, organizing to accomplish them and managing their progress toward completion can only be done by a Program Work! -The Game Plan for the year -Short term implementation leading to fulfillment of longterm goals - It is a guide—gives direction of where you are heading - It is a tool—measuring stick for annual performance, focal point for activities, allows you to say NO! Development starts with the Board Retreat Shoot for and push 100% Board Attendance Hire a facilitator, asks lots of questions, and talk to other executives Board Planning Session—Results Committed board members— “Buy-In” Focus Clear goals and direction for staff Alignment with the strategic plan A solid tool for performance measurement Great teams (and boards) are not born they are created and you are the coach The strategic plan is a longer term process that leads you toward the ideal The program of work is a specific short-term annual plan that guides activities, gives direction, and maintains focus Texas Chamber of Commerce Executives Texas Association of Business US Chamber of Commerce American Chamber of Commerce Executives Center for Chamber of Commerce Excellence Board Training (shamelessly plug TCCE VOLUNTEER CONFERENCE OCTOBER 19 HERE!!!) Oh and don’t forget Aaron/TCCE is available to do board training and facilitation for a small fee There are other chamber professionals available to facilitate (in your binder)