Transcript POC slides
GS1 Standards Event
Process Oversight Committee
28 March 2014
Leader:
Bob Bersani & Mike Sarachman
Co-chairs:
Mike Sadinwyk, GS1 Canada Hanjoerg Lerch, METRO AG Natascha Rossner, GS1 France
© 2013 GS1
Anti-Trust Caution
GS1 and the GSMP operate under the GS1 anti-trust caution. Strict compliance with anti-trust laws is and always has been the policy of GS1. The best way to avoid problems is to remember that the purpose of the committee is to enhance the ability of all industry members to compete more efficiently. This means: • There shall be no discussion of prices, allocation of customers, or products, etc.
• If any participant believes the group is drifting towards an impermissible discussion, the topic shall be tabled until the opinion of counsel can be obtained.
• The full anti-trust caution is available in the POC Community Room if you would like to read it in its entirety.
2
Subject Area Housekeeping
Priority 1 (P1)
New Business
P3
Time
9:00 9:15
New Business
P3
Updates
P3
POC Call Schedule Adjourn
11:00 11:15 11:25 11:30
POC Agenda
Topics
1.
2.
3.
4.
Anti-trust, roll call & Agenda finalisation Co-chairs opening comments January 2014 Meeting Minutes were virtually approved with minor changes.
Welcome new POC member: Sylvia Rubio Alegren, ICA • • Update on Best in Class Major changes & benefits Any new business from the week
Break 10:45 – 11:00
Action Items • Project Scorecards Milestones & Issues April 21 (tentative), 8:00 am (TIME ZONE SHIFT) Closing remarks
Priority 1 (P1) = Due process activities Priority 2 (P2) = Analytical/strategic requests requiring discussion/brainstorming Priority 3 (P3) = Informative or non-critical for full POC input
Presenter
Kelly Rhoades & Co-chairs Bob Bersani Mike Sarachman Mike Sarachman Kelly Rhoades Co-chairs • • • • • •
Expected Outcome
Kick off Call Inform/feedback Address any new topics from the week Closeout Inform Inform 3 © 2013 GS1
GSMP
Best in Class
March 2014 Atlanta
BinC Project – Structure & Teams
Steering Committee
Bob Bersani - GO
Lori Bigler – JM Smucker Brad Depke – Abbott Steven Pereria – GS1 AU Pere Rosell – GS1 EU Mike Sadiwnyk – GS1 CA Ken Traub – Ken Traub Consulting Open – Retail Industry: GSMP
Bob Bersani - GO Entrance criteria & adoption forecasts Governance Participation , MO, Industry models Lynda Costa - GO Bob Bersani- GO Bob Bersani- GO
Bob Bersani – GS1 GO Greg Rowe – GS1 GO Eileen Harpell GS1 GO Mark Frey - GS1 GO Robert Beideman - GO Marcel Sieira – Australia Mats Björkqvist - Sweden Pere Rosell - GS1 EU Maria Palazzolo - GS1 AU Steve Bratt – GS1 GO Steven Pereria GS1 AU Carrie Wilkie – GS1 US Mike Sadiwnyk – GS1 Canada Mike Sadiwnyk – GS1 CA Ken Traub – KT Consulting Joe Spreitzer Brad Depke – Target – Abbott Robin Kidd – ex Nestle Pere Rosell – GS1 EU Ruediger Hagedorn - TCGF Ken Traub – Consulting Xavier Barros – GS1 FR
Work Group transparency Bob Bersani - GO
© 2014 GS1
Operationalize global stds mgt teams Mike Sarachman- GO GSMP operational improvements Mike Sarachman- GO
Robert Beideman - GO Sean Lockhead - GO Andrew Hearn - GO Eileen Harpell - GO Charlotte Michaels - GO Justin Childs - GO John Ryu - GO
Efforts managed by GSMP Staff
5
Participation, MO & Industry Models
6
Best in Class – Participation, MO & Industry Models Direct Model
I am a member of a local community that will join the GSMP Work Group Local Community Member(s) signs GS1 IP policy & opt-in Local Community Member(s) added to Roster& Community Room Participation Category:
Direct – GSMP WG Member
Denotes New features
Local Members:
have all benefits and access associated with being a member of a GSMP work 7
Best in Class – Participation, MO & Industry Models Representative Model
I am a member of a local community that will be represented in the GSMP Work Group by my MO Local Community Member(s) signs MO IP policy & opt-in MO does not have a local IP Policy & opt-in Local Member(s) provides input to their MO MO Opts into GSMP Work Group Local Community Member(s) Sign GS1 IP Contribution Form Denotes New features MO keeps local member(s) Informed on the progress of the work group Via MO Tracker, MO enters Info related to the Local Community Member(s) MO Added to Roster & Community Room Participation Category:
Local Community Member(s) - MO Representation Local Community Members – MO Representation:
do not have access to GSMP Work Group Community Room do not participate in GSMP work group meetings do not participate in community review nor voting 8
MO Representation Tracker
9
Best in Class – Participation, MO & Industry Models Distributed Model
I am a member of a local community that will join a locally run GSMP Work Group MO & Local Community Member(s) Granted Community Room Access Local Community Member(s) signs GS1 IP policy & opt-in Local Community Member joins MO Managed GSMP Distributed Work Group GSMP Staff set up Sub- Team MO-Local GSMP Team Denotes New features
Local Members / Local GSMP :
have access to GSMP Work Group Community Room can also participate in GSMP level work group meetings participate in community review and voting Participation Category:
Local Members / Local GSMP
10
Best in Class – Participation, MO & Industry Models Industry Organisation Model 1
I represent an Industry Organisation that will provide a contribution to a GSMP Work Group Industry Organisation Representative Signs GS1 IP Contribution form on behalf of its members Industry Organisation Representative Submits Contribution to GSMP Work Group Participation Category:
Industry Organisation
Denotes New features
Industry Organisation:
do not have access to GSMP Work Group Community Room do not participate in GSMP work group meetings do not participate in community review nor voting do not participate further in the development of their contribution 11
Best in Class – Participation, MO & Industry Models Industry Organisation Model 2
I am a member(s) of an Industry Organisation that will provide a contribution to a GSMP Work Group Each member of an Industry Organisation that developed the contributed materials sign a GS1 IP Contribution form Denotes New features Industry Organisation Members submit Contribution to GSMP Work Group Participation Category:
Industry Organisation Members contributing to GSMP Industry Organisation Members that contributed to the GS1 Contribution:
do not have access to GSMP Work Group Community Room do not participate in GSMP work group meetings do not participate in community review nor voting do not participate further in the development of their contribution 12
GOVERNANCE
13
GSMP Governance
Activity 1 - Work Requests Received & Reviewed
Industry/ GS1 GSMP Incubator Team Assess Interest
Low Interest D Maintenance
Standards Maintenance Group (SMG) Click here to see IESC Composition
Approved Complex Maintenance SMG Work in Progress Flag: incomplete closed (C)
Work Request Received
(B) or High Interest within WR System
A GSMP Operational Review
Criteria Incomplete
B
Development
Return to Submitter with Instructions
Rejected (e.g. off-strategy), (invalid criteria) Approved Development
C.
Return to Submitter with Explanation
A.)
Assessment of completeness of “Entrance Criteria” will be performed by GSMP staff. Examples: Have sufficient stakeholders & participation minimums been identified?,
Service Level Agreement (SLA) – 1 week B.)
A Work Request that fails the criteria will be returned to the originator with instructions on what additional information is required. The work request will be listed as incomplete within the system.
C.)
Maintenance will be assigned to the appropriate SMG. This activity will be managed by GSMP Leadership.
D.)
The IEAC will be reconstituted to the Industry Engagement Steering Committee (IESC) and include balanced Industry representation.
Service Level Agreement (SLA) – 2 weeks
.
SMG Work in Progress
GSMP Governance
Activity 2 - IESC Activity & Approvals
IESC Approved Development
E Assemble: Project Document
(
SBN, Charter, Call to Action) F
IESC Approvals Project Document
G
Issue Call to Action Mission Specific Work Group Click here to see GSMT Team Composition
Establish Global Standards Management Team for Large Scale Initiatives (GSMT)
Call to Action fails after 45 calendar days
E.)
Developed by GSMT
SBN
(Solid Business Case) – Submitter & Industry Engagement
Charter
(Ensure Proper Boundaries) – GSMP
Call to Action
(Entice Participation) - Submitter & GSMP Staff (with assistance from end users and solutions providers).
Service Level Agreement – 2 weeks F.)
The IESC will review the SBN to confirm content, (Stakeholders identified, cost benefit analysis, participation etc.)
Service Level Agreement – 1 week G.)
The Call to Action will be issued for a
45 calendar day period
. Progress reports will be sent to submitter every 10 days to support monitoring of progress and development of any necessary plans to achieve participation levels.
If the group is not seated at the end of the 45 days, the Standards Development Leader will inform the IESC and submitter that participation minimums were not met, and the work request will be closed .
GSMP Governance
Activity 3 - Development Activities and Project Health Checks
SMG Development Activities MSWG Development Activities GSMP Community Review
I
Public Domain Community Review Call for Intellectual Property Comment & IP Resolution E-ballot – GSMP Community Vote
Vote Failed
H.)
Both Maintenance and Development Community reviews can be expanded by the work group to include posting draft specifications to the public domain. This will require review prior to posting to assess detail vis à-vis establishing prior art.
I.)
We cannot post requirements documents for public review due to potential IP issues. All comments will be reviewed by the MSWG/SMG. Public comments should be considered, however we cannot guarantee a response.
J.)
In the unlikely event an e-ballot fails, the work group will assess the feasibility of a 2 nd vote.
J
Notify BCS Return to Work Group for assessment of a 2 nd vote
GSMP Governance
Activity 5 – Adoption Assessment Board Committee for Standards
MO Adoption Surveys
L
Assess Adoption Rates to Adoption Forecast
GS1 Global Scorecard Report to GS1 Management Board MO Action Plan L.)
The MO’s will be polled at pre-determined intervals to measure the scope of adoption. This will be compared to the adoption forecasts provided earlier in the process. This will be incorporated into the
Global Scorecard,
reported to the
Management Board
and serve as input to
MO Action Plans to increase adoption.
This will complete an integrated governance process that now encompasses the entire lifecycle of GSMP.
GSMP Governance
Composition of the Industry Engagement Steering Committee
SDL/Arch/Industry Engagement, Solutions Providers GO Leadership Process Oversight, MO & Industry
1 – Permanent Members (Steering Function)
Process Oversight/ MO/Industry/Solution Provider
of MO and Industry Representation. We recommend 8 to 10 members
Standards Development Leader (SDL) Architecture
Mgr. of GSMP Operations, Solutions Providers.
2.) Sub Team Members – We recommend Standards Development Leader (SDL) , Architecture, Industry Engagement and Technologists. To be invited, as needed to address specific projects within their areas of responsibility
Integrated Global Standard Management Teams (GSMTs)
GSMTs will be formed early in the process for each major standards and systems development project
A typical Integrated GSMT would have:
• GS1 Leadership Team sponsor • Single coordinator / point-of-contact • Industry Engagement staff • Global Solutions staff • Standards Development Leader(s) • Technical subject matter expert(s) (i.e.: from AIDC, Data Systems, IT…) • Marketing and other participant(s)
19
Best in Class – Major Improvements Today
Key Stakeholders identified throughout the GSMP process Cost Benefit Analysis not required Participation established by Call to Action
Adoption forecasts not required
Major Changes
Key Stakeholders identified
earlier in the process
Benefit
Establishes relevance
– Community willing to adopt – prior to committing significant GO resources
Cost/Benefit Analysis
within Work Requests for Major Development Efforts
Adoption Forecasts
Clearly
identifies and communicates the expected benefits
to be realized
Participants Identified earlier in process
Establishes relevance and ensures efficient launch of work efforts –
Community willing to participate
Confirms adoption and/or delivers information that can be used to develop further adoption plans.
Supports GS1 Strategic objective – Adoption.
No governance/assessment of local requirements
Established Criteria
for Local Requirements
Structure and definition of local requirements
that will and will not be supported at the global level 20
Best in Class – Major Improvements Today
Serial approach to governance. COPS review POC review and oversight BCS Approval/ratification
Major Changes
Implement
an integrated governance model
versus today’s serial governance process
Benefit
-
Improved Board Committee for Standards (BCS) Insight
into the entire development process. - Governance is inherent within the development process which
reduces administrative tasks.
-
Standards are published after successful community e-ballot
, removing limitations of the pre-set 3 cycle per annum ratification process and the need for virtual ratifications . IEAC function performed by Global Office Staff. Analysis and reporting of adoption not required Reconstitute the Industry Engagement Advisory Committee to
The Industry Engagement Steering Committee
Implement process within GSMP to generate adoption surveys to measure adoption of ratified standards Will assume
a steering role
for the GS1 initiatives and
include Member Organisations and Industry. Will ultimately confirm relevance and/or identify areas of opportunity to further drive adoption
.. This supports the GS1 Strategy’s emphasis on Adoption Will provide
the Management Board better transparency into actual industry adoption
21
Best in Class – Major Improvements Today
Direct model of participation. Join the GSMP Work Group
Major Changes Benefit
Develop multiple models of participation supported.
Multiple levels of participation supported. Implement MO Tracker
to document local organisations
being represented in a GSMP Work Group New –
Represented
Global Work Groups New -
Distributed
MO Work Groups
Develop Distributed GSMP work groups and governance – MO Level GSMP aligned with GSMP GO
Support
Industry Organizations' Engagement Contributions
to GSMP Improved
Industry Organisation
Model
Work with Industry Publications to carry GS1 GSMP Call to Actions
. (FMI, GMA, TCGF, etc.) Improved -
Direct
(GSMP) Industry Participation 22
S
Best in Class – Strengthening GSMP Principles
GSMP is founded upon a set of principles which support the development of valid standards. BinC initiatives further strengthen these principles.
• • • •
Principle 1 - Openness & Transparency
• BinC will implement
public domain capabilities for community reviews
Principle 2 - User Driven Standards
• BinC will deliver
new ways for users to engage
in GSMP work groups.
–
Direct, Distributed, Represented and Industry Organisation
Models
Principle 3 – Consistency
• GSMP managed BinC tasks will continue to improve effectiveness and efficiency across all initiatives.
–
Mandatory Post initiative assessments
.
Principle 4 – Stakeholder Participation
• BinC will implement a
balanced representation of stakeholders in steering and decision making activities.
– (Industry Engagement Steering Committee).
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Best in Class – Strengthening GSMP Principles
GSMP is founded upon a set of principles which support the development of valid standards.
• • • •
Principle 5 - Standards Protection
• BinC will implement improvements that further mitigate IP risk. – –
MO Engagement Models
will address potential IP risks.
Public Domain Community Review
capabilities will be supported.
Principle 6 - Governance
• • BinC Will provide
improved insight to the Board Committee for Standards.
BinC will
eliminate the pre-set ratification cycles and the need for virtual ratifications.
Principle 7 - Consensus and Voting
• BinC will implement
entrance criteria
that better ensure relevance of initiatives increasing the likelihood of strong community consensus.
Principle 8 – Global Applicability
• BinC will deliver clearly defined
entrance criteria to support local requirements
within a global context. 24
Best in Class – Strengthening the GSMP Process
The GSMP team is committed to delivering an efficient and effective standards development process. Additional BinC initiatives to further strengthen:
• •
Efficiency
• GSMP will continue to
eliminate administrative efforts
that do not deliver value. benefit. – (e.g.
streamlining several required documents into a project document
reduces administrative tasks and improves project documentation. • GSMP is developing a
GSMP Management and Execution guide
for internal use to ensure consistent execution across all GSMP initiatives.
Effectiveness
• GSMP will develop an adoption survey system and integrate into the GSMP process to begin to
measure adoption.
• GSMP has participated in and supports the
Global Office Project Management Framework
- strengthen management of all initiatives 25
GS1 Business Planning Process
Process Step
Gather input for 1-year plan (OGSM) •
By
Leadership team, member organizations, MO CEOs Develop 1-year priorities, Budgets • Leadership Team Gain support for 1-year priorities, Budgets • Advisory Council
(top 20 MOs)
• EPCglobal Board • GDSN Board • GS1 Executive Committee Finalize 1-year Plan (OGSMs) priorities and Budgets with feedback from GS1 Community • • Final approval of 1-year Plan OGSMs • • Member Organization CEOs
(Global Forum)
Leadership Team • Executive Leadership team, Business Unit director Management Board GS1 General Assembly
Timing
Aug-Sept Oct - Dec Jan - Feb Mar - Apr May
Action items from December call
# Open Action Items Owner 1 2
Organise a call for POC volunteers: Natascha Rossner, Loek Boortman, Mike Sadiwnyk, Mike Sarachman, Scott Mooney, Hanjoerg Lerch, Steve Robba to document a path forward for WR 13-032 (revisions to GTIN Allocation Rules 4.6) ID SMG Ask GS1 GO Legal Counsel to revise the one company/ one vote PCN. Kelly Eileen
Date Entered
Dec 2013
Status JAN 2014: COMPLETED REQUEST TO CLOSE
Dec 2013
JAN 2014:
In process
3
Ask Ulrike for help recruiting co-chair for TES SMG an include a short overview presentation. Report back to POC in February Mike S.
Dec 2013
JAN 2014:
Update in February © 2013 GS1 27
Action items from November call
# 4 Open Action Items
1) Forward Ratification schedule to POC. 2) Implement new virtual vote alerts and procedures
Owner
Kelly/Eilleen/ Co-chairs
Date Entered
18 Nov 2013
Status JAN 2014: COMPLETED REQUEST TO CLOSE
Work with Co-chairs to draft a letter to POC about the lack of virtual vote participation.
5
Share SDL Procedure Manual with POC and highlight the section about managing No-votes. Ensure SDLs consistently respond to no-votes with the same response given to the POC. (Nov) Sarachman
6 7
Propose a better approach to explaining no vote resolutions and implement going forward (Oct) Inform ID SMG SDL of the co-chair variation & POC’s directive to seek an additional co-chair from a different interest category. TSD MSWG – confirm phase 3 work is within the scope of the group. Sarachman Sarachman © 2013 GS1 7 Oct 2013 & 18 Nov 2013
Jan 2014 REQUEST TO CLOSE:
Amended eBallot procedure for all SDLs to folllow. Utilize Kavi tools for responding to no votes. Every no vote submitter will receive a GS1 response. . 18 Nov 2013 18 Nov 2013
COMPLETE REQUEST TO CLOSE Jan 2014 JAN 2014: CONFIRMED, REQUEST TO CLOSE
28
Action items from October 2013
# 8 Open Action Items Owner
Update the correct no vote analysis for WR 13-056 and clarify/correct the submitter’s nationality and update the language regarding the position on GS1 response. Revise no-vote resolutions for 13 029. Provide updates to POC this week.
Harpell
Date Entered
7 October 2013
Status JAN 2014: REQUEST TO CLOSE
POC reviewed revised explanation at Thursday Lunch in Lisbon
9
Update POC on new board called Data Excellence that replaced the GDSN and B2C boards.
Sarachman/R hoades 7 October 2013
10 11
Lack of POC virtual voting what’s the cause Schedule sub-group meeting – How can we assist smaller companies to understand global best practices at a business function Level Sarachman Kelly/ Sadiwnyk 7 October 2013 7 October 2013
JAN 2014: REQUEST TO CLOSE
– provided in November appendix
JAN 2014: REQUEST TO CLOSE
– new alerts procedures implemented Volunteers are Steven P, Loek, Mike Sadiwnyk.
JAN 2014 Bob B-
This is an MO core competency vs. POC action item © 2013 GS1 29
# 10 11 12 13 14 15
Older Action Items
Open Action Items
Update/Request to Close
Owner Date Entered
15 Apr 13 POC recommendations for Asia/Pacific Location of the Standards Event Kelly Rhoades/ Bob/Steve
Status
Conversations scheduled at the next BCS by Bob
. October 29 th :
Discussed at BCS & A/P Regional Forum – BCS recommend have a few sessions co lated with another meeting.
Dec 2013:
Steve/Bob considering options. Yammer Pilot Schedule and communicate EPCIS community review overview webinar. Report results to POC.
Communicate how the visibility of voters ’ comments is managed.
M. Sarachman Gena Morgan M. Sarachman Bob ’s Team 18 Mar 13 21 Jan 13 17 Nov 12
JAN 2014 REQUEST TO CLOSE:
Use of Yammer is a GO IT initiative programme to come
JAN 2014:
Will be scheduled when standard is completed.
01-Oct:
New webinar platform makes this more feasible. Identify upcoming MSWG solution for proof-of-concept demonstration.
15-Jul:
Mike to look into using this tool to encourage more input to eBallots.
Explain the difference between guides and guidelines and why the GS1 IP Policy applies to deliverables such as guides and guidelines. Add to Best in Class – better communication plans for new initiatives. Bob Bob 18 Jun 12 & 13 May 2013 26 Aug 2013
JAN 2014:
REVISIT WITH POC Best in Class. – there will be a sub-group on voting in
01-Oct Request to Close :
A manual process is in development with SDLs since current voting application does not support this requirement.
REQUEST TO CLOSE –
GS1 legal reviewed and continues to require IPP for guideline development; copyright laws are also a reason to require it.
Jul Update:
The Architecture Group continues to work on definitions of standards /guidelines. The IP Policy Task Force is reviewing all IP related matters. Guidelines will continue to be developed under the IP framework. The IP Policy sec. 3.7 addresses copyright laws- relative to not only standards, but also guidelines. POC recommended IP training materials communicate this added value. Outcomes from these groups will be implemented accordingly. Update to come when complete.
JAN 2014 REQUEST TO CLOSE
NEW COMMUNICATIONS ARE BEING DEVELOPED AND IMPLEMENTED IN COLLABORATION WITH MARKETING. 01-Oct Request to Close: Communications Plan is in the BIC © 2013 GS1 30
Project Updates
POC Action: Inform/feedback
31
© 2013 GS1
Key Project Updates – to be updated with event updates
• TSD Phase 3 – Health & Beauty Attributes Awaiting more H&B product manufacturers to join TSD MSWG
– Proctor & Gamble, Unilever
Contact Details
Bob Bersani Vice President, GSMP E [email protected]
T +1 609-557-4583 M +1 508-577-4950 Mike Sarachman Director, GSMP E [email protected]
T +1 609-557-4521 M +1 609-865-9778