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Columbia River Gorge Commission Organizational Capacity Overview 1) 2) 3) 4) 5) 6) Background Research Question Analytical Framework Methods Findings Conclusions Columbia River Gorge National Scenic Area Act 1) to establish a national scenic area to protect and provide for the enhancement of the scenic, cultural, recreational, and natural resources of the Columbia River Gorge; and 2) to protect and support the economy of the Columbia River Gorge area by encouraging growth in existing urban areas and by allowing future economic development in a manner that is consistent with paragraph (1). CRG NATIONAL SCENIC AREA BOUNDARY 292,500 ACRES KLICKITAT SKAMANIA CLARK HOOD RIVER MULTNOMAH WASCO Composition of the Gorge Commission Forest Service MULTNOMAH HOOD RIVER WASCO OREGON COLUMBIA RIVER GORGE COMMISSION CLARK SKAMANIA KLICKITAT WASHINGTON What is REQUIRED to fulfill the mandates of the Act, Compact and Bylaws? 1. Mandates of the Act impacting ongoing workloads a. States will enter into a compact and create the CRG commission (544c) i. Commission will establish regulations relating to admin procedures, making of contracts, conflicts of interest, financial disclosures consistent with the more restrictive statutory provisions of either state ii. Federal agencies are authorized to provide Commission with technical assistance on a reimbursable bases iii. Secretary is authorized to provide assistance on a non-reimbursable basis iv. The Commission shall establish volunteer technical and advisory committees a. Scenic Area Management Plan (544d) i. Establish Resource inventory ii. Establish Economic Opportunity Study iii. Recreational Assessment 1. Interpretive center in Oregon 2. Convention center in Washington 3. Identify areas for public use facilities for recreational opportunities 4. Identify areas for increase access to the Columbia River iv. Land use designations 1. Designate agricultural, timber, open spaces, commercial areas, residential development, urban areas b. Establishment of Management Plan (544d cont.) i. Based on results of resource inventories ii. Include land use designations iii. Incorporate management plan for federal properties iv. Include guidelines for land-use ordinances for Counties v. Shall not apply to Urban areas vi. Standards for Mngt Plan 1. Protect and enhance – agri lands, forest lands, open spaces, public and private recreation 2. Prohibit major development in SMA’s 3. Prohibit Industrial uses outside of Urban areas 4. Require that commercial and residential dev. and mineral exploration outside of urban areas are consistent with 1st purpose of the Act vii. Conduct public hearings and solicit comments prior to adoption of Management Plan and land use ordinances viii. Notify Secretary, states, local governments and Tribes of all proposed major development actions and residential dev. in Scenic Area ix. Plan review/revisions every 5-10 years x. Amendment of Plan as needed c. Administration of Scenic Area – (544e) i. Administer the non-federal lands in accordance with Management Plan ii. Adopt land use ordinances 1. If a county fails to adopt the Plan the Commission will do administer land use regulations for given county Review of approved development review by other counties 544h(c) 2. Coordinate with FS for administration of SMA’s d. Economic Development (544i) i. Review and approve any proposals for economic Dev plan consistency with Plan e. Enforcement – (544m) i. Monitor activities in counties and take actions as it determines necessary Hear and Manage appeals for land-use decisions ii. Assess civil penalties for non-compliant land-uses iii. Address civil suits as they arise 2. Mandates of the Bi-State Compact impacting ongoing workloads a. Commission Establishment/Function (Article I) i. Sue and be sued ii. Disapprove land-use Ordinances iii. Review all major developments iv. Hire/fire/pay staff v. Right to contract vi. Establish and maintain a place of business vii. Adopt by-laws, rules and regulations b. Funding (Art. IV) i. Compensation of commissioners ii. Provide Budget x2 prepare, lobby, oversee iii. Equal budget expenditures –tracking and report iv. Accounting for annual auditing v. Public records 3. By-laws Impacting ongoing workloads a. Monthly meetings b. Record Meeting Minutes c. On-going management of staff/budget/work plans d. On-going communication with the Public e. Periodic Reporting to Commission f. Enter into Contracts g. Address litigation and report to Commission h. Other duties as assigned QUESTION: Does the Columbia River Gorge Commission have the organizational capacity to fulfill its mandates? Organizational Capacity : An organization’s ability to resource, define and implement the organizational mission. Analytical Framework Open System Model Operating Environment Culture Funding Public Education CRG Commission Common Purpose Economic Base Inputs Public Values Public Engagement Perceived Effectiveness Structural Efficiency Trust (Resources) Outputs (Products & Services) Leadership Organizational Capacity Stakeholder Engagement Organizational Capacity History Formal Authority Resource Assessment Methods Examine Operating Environment Review Historic Resourcing Interview Commissioners and Staff Conduct Functional Assessment FINDINGS Resource Assessment Findings Findings: Operating Environment Culturally and politically diverse Increased region-wide population Complex land-use regulations Multi-jurisdictional roles and responsibilities Lack of understanding of the role and authority of the Commission Resource Assessment Findings Findings: HISTORIC RESOURCING FTE 10 9 8 7 FTE 6 5 FTE 4 3 2 1 0 YEAR HISTORIC ANNUAL FUNDING $1,200,000 FUNDING TO MATCH 1989 RESOURCES $1,000,000 $800,000 $600,000 $400,000 $200,000 $- OR-WA GF FUNDING SOURCE: http://www.usinflationcalculator.com/ OTHER FUNDING Resource Assessment Findings Original 1987 Staffing Plan did NOT account for: Extensive public and stakeholder meetings and hearings Public engagement for Plan adoption and implementation Ongoing need for specialized legal resources Interagency collaboration efforts Monitoring for compliance and enforcement Requirements of two state compliance for accounting, budgeting and recordkeeping No allowance for data exchange and analysis Requirement to complete Klickitat County development reviews Source: 1/22/87 Memorandum to Jack Kenny, Fr: Jeff Breckel Resource Assessment Findings Findings: STAFF AND COMMISSIONER INTERVIEWS FTE INTERVIEW AVERAGE FTE 25 22 22 20 Commissioner Proposed Staff Proposed 15 HISTORIC HIGH = 9.25 FTE 10 10 10 5 CURRENT STAFFING LEVEL = 5.6 FTE 0 AVERAGE SUGGESTED STAFFING Data collected from commission interviews conducted between 3/14 and 6/14 Resource Assessment Findings Findings: FUNCTIONAL ASSESSMENT Resource Assessment Findings Workload Functions of the Act, Compact and Bylaws? • Management Plan Revision • Planning Functions • Periodic Review of External and Urban Area Boundaries • Public Information, Meetings, & Hearings • Development Review • Manage Appeals • Monitoring and Enforcement • Review Economic Development Proposals • Ongoing Resource Inventory • Manage Contracts, Goods, & Services • Legal Expertise in Compact Law • Legal Expertise in Administrative Law • Rulemaking • Budget Preparation • Account Management • Interagency Coordination • Recordkeeping Compliance • Interagency Administration • Commissioner Compensation • Personnel Management • Reporting HOW DOES THIS TRANSLATE TO STAFFING? Current Mandated Functions EXECUTIVE MANAGEMENT 1.0 1.5 ADMINISTRATIVE SUPPORT 1.0 2.0 PLANNING FUNCTIONS 1.6 4.0 1.0 2.0 1.0 2.5 CATEGORY LONG-TERM - SNECR’s CURRENT AND KLICKITAT INFORMATION ANALYSIS (SNECR’s) LEGAL – COMPACT AND ADMINISTRATIVE OPERATIONS MANAGEMENT 1.5 PUBLIC AND STAKEHOLDER ENGAGEMENT 1.0 FINANCIAL AND ADMIN SUPPORT 0.5 CONTRACT MANAGEMENT 0.5 INFORMATION TECHNOLOGY 0.5 POLICY ANALYSIS 0.5 TOTAL FTE 5.6 16.5 CONCLUSIONS Resource Assessment Conclusions Conclusions The Commission has never been adequately resourced The Commission is out of strategic alignment – staff / commissioners The Commission is operating at about 30% resource capacity YOU’RE AWESOME!!