Transcript FCLA Digital Library Services

What is ETD?
ETD : Electronic Theses and Dissertations
A thesis or dissertation created and submitted in
electronic form by the student in partial
fullfulment of degree requirements.
or
A thesis or dissertation submitted in paper and
retrospectively converted to digital form.
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Why do ETD?
For the student:
• More exposure
• More flexibility in content
• Good learning experience
For the school:
• Less expensive
• Streamlined workflow
• Greater exposure
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ETD Partnership
Graduate School
Sets policy.
Manages submission and
approval process.
Campus IT
Library
Runs submission system.
Trains students in ETD creation.
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Cataloging and access.
Longterm preservation.
Student submits ETD
ETD
System
Library, grad school or campus IT
Provides training/support
Graduate school reviews
and approves
Library catalogs
FDA
And preserves
DL System
And puts online
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Policy Decisions
• How will you transition to ETDs?
– Pilot project with selected departments
– Period when optional for all
– Deadline for mandatory ETD
• Will you go electronic only (no paper copy)? What about
signature page?
• What file formats are acceptable?
• Intellectual property and embargo issues (next slide)
• What ProQuest options will you allow / require?
• Will you contribute to NDLTD / other?
• Who will do what?
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Intellectual Property
• Copyright issues
– student’s IP rights don’t change
– permission for included material of others
– including prior publications
• Embargo
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–
–
–
future publication
patent application
what embargo periods will be allowed?
how can student change requested embargo?
• Need to document IP issues for students
• Requires publication agreement with university
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ETD Creation
• What file formats will be accepted?
• Review Thesis and Dissertations Guidelines
Manual and Web instructions for changes
• Provide instructions and / or templates for MS
Word
– multiple versions? 2003 and 2007?
– for LaTex also?
• Provide workshops and on-site support
– PC only or PC and Mac?
• Make Adobe Acrobat available to students
– site license for students or for library/lab
workstations
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ETD Submission
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•
•
•
•
Student uploads file(s) and enters metadata
Editorial office review
Department approves – signature page
Need publication agreement (license)
What submission system will you use (and who
will run it?)
–
–
–
–
home-grown
open source (OpenETD, ETD-DB, EPrints)
library vendor (Digitool, VTLS VITALS)
commercial (ProQuest)
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Some Submission System Options
ETD-DB
Freeware developed by Virginia Tech
Usually run by campus IT
Can export from ETD-DB to FCLA if desired
OpenETD
Freeware developed by Rutgers
Can be run by campus IT or FCLA
Can export from OpenETD to FCLA if desired
ProQuest UMI ETD Administrator
“Free” system run by ProQuest
Can get copy of ETD and metadata for local use
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FCLA ETD Services
• Must receive ETD and metadata from submission
system
• Will store and host ETD on the Web
• Will create catalog record by program and add to
library catalog
• Will create PURL and insert in catalog record
• Will manage access restrictions
• Will provide usage statistics
• (optionally) Will send copy to ProQuest
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Student submits ETD
ETD
System
Library, grad school or campus IT
Provides training/support
Graduate school reviews
and approves
Catalogs
FDA
And preserves
DL System
And puts online
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ETD Access
• Storage options: local submission system, FCLA,
both
• Access options: local submission system, library
catalog, NDLTD, other
• Library creates catalog record with URL (PURL)
to online ETD
• Web host manages restrictions on access
• Copy to UMI ProQuest
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ETD Preservation
• Require / archive paper copy
• Florida Digital Archive
• UMI ProQuest
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Resources
The Guide for Electronic Theses and Dissertations (NDLTD)
http://curric.dlib.vt.edu/wiki/index.php/ETD_Guide
UF Graduate Editorial Office
http://gradschool.rgp.ufl.edu/editorial/introduction.html
UCF ETD Page
http://www.students.graduate.ucf.edu/SITEMAP/INDEX.CFM?RSRCID=
55&SUBCATID=144
Electronic Theses and Dissertations: A sourcebook for educators,
students and librarians. Coleman Library Z692.C65 E44 2004
John Hagan, ETD for Rookies
http://www.wvu.edu/~thesis/Presentations/ETD_2008_Proceedings_P
aper_Hagen_Newcomers_Session.pdf
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