University of Kansas Electronic Theses and Dissertation
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Transcript University of Kansas Electronic Theses and Dissertation
University of Kansas Electronic
Theses and Dissertation Fall
Workshop
1
WWW.GRADUATE.KU.EDU/04-02_ETD.SHTML
[email protected]
Introduction
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Mary Roach, Associate Dean, Technical Services, KU
Libraries
Ada Emmett, Scholarly Communications Librarian,
KU Libraries
Amy Price, Administrative Professional, Graduate
Studies
Kim Glover, Technology Trainer, Instructional
Services, KU Libraries
Why Submit Electronically?
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ETD program helps students and the University
Improves
visibility and accessibility
ProQuest Dissertations and Theses,
(Lawrence/Edwards campus only)
Dissertations & Theses @ University of Kansas
KUMC-Current Research @ KU
KU ScholarWorks,
http://kuscholarworks.ku.edu
Why Submit Electronically? (continued…)
4
Ability to include Media
Audio
Video
Reduces Costs and Space Requirements
Increases the ability for others to access your
research
Open Access
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KU ScholarWorks
ProQuest/UMI
No additional cost
Additional fee
Protected by copyright
Greater access to your
work
KU ScholarWorks
release form
http://www.graduate.ku.e
du/-downloads/04d6_KU_ETD_release.pdf
$150 for Master’s
$160 for Doctoral
Protected by copyright
Greater access to your
work
Embargo
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Embargo-delayed release or delayed availability
Reasons
Patents pending
Sensitive data
Pending publication
Must get approval and signature of the director of
your graduate division
Publishing Options
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Best
Option
Publishing Options
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Copyright: Protecting your work
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Copyright is a way to protect your work
Payment Options
United States Copyright Office (basic fee: $35)
http://www.copyright.gov/
UMI ProQuest will do it for you for a fee during submission. (fee: $55)
Copyright Information
University of Kansas Office of the Vice-Provost for Information Services:
http://www.copyright.ku.edu
KU Medical Center Copyright Compliance Page:
http://www.kumc.edu/Pulse/copyright.html
K.D. Crews, Copyright Law and Graduate Research:
http://www.il.proquest.com/enUS/products/dissertations/copyright/Preface.html “This manual is intended to
help graduate students and advisors understand legal rights and duties a an
early stage, before the legal issues can become serious and frustrating. This
manual should help researchers identify when they need copyright clearances
and show how to obtain them. It should also help graduate students protect
their own copyrights.”
General Requirements for Electronic Submission
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1.
Deliver to your graduate division, signed:
Title page
Acceptance page
KU ScholarWorks release
Director’s signature required to place embargo on ETD
The deadlines to submit these materials can be found at the Graduate Studies website
under Academic Calendar 2009 and Academic Calendar 2010
2. Convert thesis or dissertation to a PDF
Include copies of the UNSIGNED title and acceptance pages
3. Submit through the UMI website
4. Pay fees online during submission process:
Submission and archiving
Copyright (optional but recommended)
Creating the PDF file
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Why PDF
PDF preserves the layout and formatting of your original
document
Allows anyone with the free Adobe Reader, or comparable
program, to access it
Better format for long-term preservation and access; ensures
that your document can continue to be read years from now.
PDF Requirements
Visit: http://www.techdocs.ku.edu/docs/pdf/
UMI ETD Tutorial:
http://dissertations2.umi.com/tutorial.html
Gotchas
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Microsoft Equation Editor and PDFs
Microsoft Equation Editor (Office 2003 and earlier) may encounter
problems when creating PDF; equations may appear garbled onscreen or
when printed out as a PDF.
Use a different equation editing tool.
Use Microsoft Equation Editor to create the equations, but then create a
screenshot of each equation, and insert it as an image in your document.
Office 2007: http://office.microsoft.com/en-us/word/HA012303611033.aspx
Notes for LaTeX Users
DVIPDFM (a DVI to PDF translator) is included in major TeX
distributions.
http://gaspra.kettering.edu/dvipdfm/dvipdfm-0.12.4.pdf
http://www.it.iastate.edu/training/videos
For more information see UMI’s PDF Help Center:
http://dissertations2.umi.com/ku/pdffaq.html
Submitting the Thesis/Dissertation
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Start here: http://www.etdadmin.com/ku
How the submission process works
Submitting very large files
Connectivity Questions
Copyright Registration: Retaining your rights
When are ETDs available in the ProQuest
Dissertations & Theses (PQDT) database and the KU
ScholarWorks Repository?
Resources
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Support Services for Writers
Workshops: www.infotraining.ku.edu
Writing Center Resources:
www.writing.ku.edu/graduate_students
Support for Data Analysis
GIS and Data Lab: http://www.lib.ku.edu/gis/
Software
www.technology.ku.edu/software
Working with multimedia files
www.graduate.ku.edu/04-06_eff_dig_files.shtml
Graduate Division Contacts
http://www.graduate.ku.edu/05-01_PTD.shtml
ETD questions – email:
[email protected]