Transcript Managing ETDs With Associated Complex Digital Objects

Managing ETDs with Associated
Complex Digital Objects
Gabrielle V. Michalek
Director, Scholarly Publishing, Archives and
Data Services Carnegie Mellon University
Outline
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Background - CMU & grad student output
Current ETD Program
Problem – supporting ETD supplemental data
Solution – piggyback with Data Management
Services
• Implications
Carnegie Mellon University
 7 colleges on Pittsburgh
campus
 Global research
—Programs taught at
17 int’l locations
—Immersion programs at
2 locations
 Interdisciplinary
—Many undergraduate &
graduate degree programs
combine disciplines
 13,00 students
 1,400 faculty
History of Graduate Output
• 1900 – Carnegie Tech
was founded by Andrew
Carnegie
• 1912 – Incorporated to
grant degrees
• 1914 – first Masters
degrees granted
• 1920 – first PhD degree
granted
• 2014 – 42 doctoral
programs & 41 masters
programs
ETD Program History
• No central graduate school to manage
programs
• Roughly 250 dissertations created annually
• Paper primary format until recently
• Electronic access via ProQuest
• No supplementary files accepted
• ETD Program formally launched January 2014
Current ETD Workflow
Academic department places ETD
on library’s virtual server and
sends permissions documents to
library
Dublin Core metadata created
and ETD is uploaded to
Research Showcase
ProQuest XML
template completed
and ETD uploaded
Institutional Repository
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Research Showcase
BePress platform called Digital Commons
Easy to use, but not very robust
Only supports PDF format
Links out to other file formats
Does not support ORCID and externally
generated persistent identifiers, i.e. EZID
Research
Data
ETDs
Coming Soon:
Publication records
from Scopus, Web
of Science and
other databases
Publications
Conference
Proceedings
Journals
Altmetrics
We can place the PDF of thesis or
dissertation in Research Showcase
but not the supplemental data
Supplemental Data Formats
often associated with ETDs
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Audio/video
Text
Excel spreadsheet
XML file
GIS
Database
Code … etc.
Are we managing other
content with similar
characteristics?
Similar Data Mgmt Characteristics
Research data
Supplemental data
Multiple formats of data
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Requires active curation
For life of project
Forever
May be linked to externally
held content
i.e. journal article in
Elsevier
i.e. dissertation in ProQuest
Requires special metadata
schema
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Requires persistent URL
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Requires persistent author
identifier
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Data Management Services
and ETD Program at CMU
• Data Management Services began in 2013
• ETD Program began in 2014
• Since research data and supplemental data
share many of the same characteristics it is
logical to manage them the same way
Data Registry
Publication to Publication
Links
Publication
to Data
Links
Data Repository
ETD from academic
department
Pointer to Data
Data Registry
Publication to Publication
Links
Publication
to Data
Links
Data Repository
Implications of Managing
Supplemental Data
• Change of workflow for ETDs
• May involve different set of personnel to work
on ETDs
• Closer relationship between ETD staff and
Data Management Services staff
• Broadcast Libraries’ willingness to accept
supplemental files
• Rethink strategies for long-term preservation
of ETD data
Thank you
Gabrielle V. Michalek
[email protected]