Transcript Welcome [projects.oucs.ox.ac.uk]

Welcome
• Housekeeping
• Introductions
• Outline of days
Eisernes Kreuz
zweiter Klasse 1914
Who are we?
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Alun Edwards
Everett Sharp
Katharine Lindsay
Stephen Bull
Stuart Lee
Ylva Berglund Prytz
Oxford team
PR & Publicity:
Frank Drauschke
Jon Purday
Jackie Storer
Europeana
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Management
Technical
Catalogue
etc
From
4
1
6
6
2
3
7
5
2
4
1
Germany
Luxembourg
Portugal
Europeana
NL
Slovenia
Denmark
Ireland
British Library
Oxford Univ.
UK
Who are you?
5
15
8
Planning and
preparation
Subject expert
Cataloguing
Digitising
Press and publicity
6
5
3
3
Training other staff
Tuesday 7th Feb
9.00 Registration and coffee
9.30-11 Welcome and introductions
11 -11.30 coffee
11.30-13 The roadshow
13-14 Lunch
14-15.30 More about roadshows
15.30 coffee
16-17 Press and PR
18.00 (optional) Evensong or
Exploration of Oxford pubs
19.00 Dinner
Wednesday 8th Feb
9.30-11 Preparing
11-11.30 coffee
11.30-12.30 After the
roadshow
12.30-13.30 Lunch
13.30-15.00 Exploring
further
15-15.30 coffee
15.30-16 Q&A
Bundesarchiv, Bild 183-23138-1122 / CC-BY-SA
Planned roadshows
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Luxembourg : 6 March
UK (Preston): 10 March
Ireland: 21 March
Slovenia: 28 March
Denmark: May (?)
UK (Oxfordshire)
Belgium
Portugal
Italy
All in a larger context
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Europeana
Europeana Awareness
Centenary
Local concerns
…
EUROPEANA
Europeana 1914-1918
more than the Roadshows
Before
• Preparation
• Press & PR
During
• Training day
• ROADSHOW
• Postprocessing
After
• More
collecting
• Education
programme
• World fame
Roadshow flow
1. Visitor
arrives
2. Story
captured
3. Objects
digitized
4. Objects
returned
Welcome
desk
PR desk
Interviewer
Checkin/out desk
camera or
scanner
Check-in/out
desk
Welcome
desk
5. Story +
objects
uploaded
Cataloguer
Media
editor
Wti
ng
Wai
ting
Welcome
Exhibition
Wai
ting
PC
Inter
view
Press
Inter
view
Check-in desk
Storage
Photo
Photo
Photo
Inter
view
Inter
view
Selector
Inter
view
VENUE
Frankfurt
Berlin
Munich
Stuttgart
Make sure you can be found
Welcome Desk
Inform visitors about project/event
• explain process (time it takes)
• explain permissions
• introduce contributors to interviewers
• ensure no-one is left waiting too long
• keep statistics of visitors and contributors
Licence
Everyone has to understand licence – staff and contributors
Without signed form we cannot use stories or objects
Press Desk
Help press get
the info they
need without
disturbing the
operation (too
much!)
Interview
An interview is a conversation between
two people (the interviewer and the
interviewee) where questions are asked by
the interviewer to obtain information
from the interviewee.
(Wikipedia 4 Feb 2012)
Objects and stories
What is a good interview question?
Record story and information
The Form
Needed for:
• Consent
• Information
• Link to object(s)
The Form
Paper, computer, or online?
Record information
Signature
Interview – find out:
• Who brought this in? (visitor name, contact details)
If for someone else, who are they? (name)
• Do they have the right to submit it? (explain and sign form)
• What is it? (‘title’)
• When and where is it from?
• Story – what is known?
– Where does the object come from? How did the visitor get it?
– Is there a particular story?
– Who is the person the object relates to? What is their
relationship to the visitor?
– Is anything else known about this person? What happened to
them after the war? Any relatives/friends?
– What does the visitor remember about person or object?
– Anything else?
Cataloguing metadata
Cataloguer
Alternative title (translation into English)
Date created (for example when the letter was written or photograph taken)
Date range ending (end the date for an object with a date range, like a diary)
Author (For example the person who wrote the postcard)
Subject (the person or place or object that the item is about. For a photograph of a
person the subject would be his name)
File type (Text, Image, Audio or Video)
Source (that the item was digitised from , for example a leaf, a folio, a notebook, a reel of
film)
Medium (the material of the object that has been digitised, for example paper, card,
tape)
Content (what the object is, for example poem, letter, photograph or piece of
memorabilia)
Page number
Total number of pages
Editor's pick
Cataloguer's notes
Language (of the object, letter, postcard etc).
Keywords (closed list)
Collection Day
WHAT WILL WE FIND?
What do we choose?
How do we choose?
Selectors at work
KEEPING TRACK OF THINGS
Digitisation check-in/out desk
• receive objects for
digitisation;
• give time estimate and
manage expectations of
contributors;
• keep track of flow to
digitisation stations;
• ensure nothing is lost;
• return object to correct
contributor;
• manage paperwork;
DIGITISATION LIST
Name
No
pick-up
to dig
from
dig
signed return
Mr Smith
3
5pm
YBP
YBP
PP
Mr Smith
4
5pm
YBP
YBP
PP
Dr Cook
57
5pm
AE
Mrs Jones
17
2 pm
PP
Check-in/out desk (quiet time)
Check-in/out desk (busy time)
Digitisation
• Scanning or photographing?
• Speed vs. quality
• Special cases:
3D objects,
curling paper,
large items,
quality of print
etc.
Photography
To think about:
space
light
power
background
minimize post-processing
Flexibility...
Connect camera to computer to operate,
pre-view, name files directly
Scanning
Good for:
quality
hold things flat
Drawbacks:
can be sloooow
Good for
curled paper
Scanning >1
object may
save time
but requires
postprocessing
High-speed, over-head scanner
Scanning workstation w. plenty of space
Set-up important
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Floor manager
oversee, make sure everything flows
help where needed
solve problems
manage staff (breaks, cover)
prioritise workload
liaise w. everyone
Don’t forget
• Local venue staff
– janitors
– visitor support (also after event)
• IT support
– have back-up plans
• Security
Worst case scenario
• What are you worried about?
• What could go wrong?
Worst case scenario
In groups:
• Pick one scenario (or invent one)
• Think of how problems could
– be solved
– be prevented
• What is needed?
• Report back
Day 1
• Set up room
• Set up and test equipment
• Introduce staff to programme for roadshow,
roles, stations
• Train staff
Day 3
• Edit media
• Edit story/metadata
• Upload stories and media to Europeana 19141918
• Deal with queries
• Return objects
• Clear venue