Transcript Open standards in public procurement stimulating

STEPPIN: finding the Right Standards
Siglinde Kaiser, DIN, Germany
STEPPIN is supported by the European Commission under the
Europe INNOVA initiative
Overview
 Standards and Standardization
European <> International <> National
 Searching for and using standards in procurement
documents
– Practical guidance
– Search tools
– How to read standards
– Using standards in tenders
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Definition
 Standard (EN 45020:2006)
– document, established by consensus and approved
by a recognized body, that provides, for common and
repeated use, rules, guidelines or characteristics for
activities or their results, aimed at the achievement of
the optimum degree of order in a given context
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Typology of Standards
 Product standard
– Specifying requirements to be fulfilled by a product or
a group of products, to establish its fitness for
purpose
 Interface standard
– Specifying requirements concerned with the
compatibility of products or systems at their points of
interconnection
 Service standard
– Specifying requirements to be fulfilled by a service, to
establish its fitness for purpose
 Terminology standards, testing standards, processes
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standards …
Requirements in Standards
 Descriptive provision
– Provision for fitness for purpose that concerns the
characteristics of a product, process or service
 Performance provision
– Provision for fitness for purpose that concerns the
behavior of a product, process or service in or related
to use
– WE DESCRIBE WHAT WE WISH TO ACHIEVE NOT
HOW
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Example from the real life….
Uniform heights of the Queens’ guards when
they are marching in the streets of
Copenhagen
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Example: Protective helmet
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 EN 397 Performance requirements for safety helmets
 Performances:
– Shock absorption
– Resistance to penetration
– Flame resistance
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Development of standards
 Levels
– National: DIN, AENOR, DS, PKN, …
– Regional: CEN, CENELEC, ETSI (in Europe)
– International: ISO, IEC, ITU
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Consensus in Standardisation
 Consensus in consortia: form of consensus inherent to consortium
– Results: industry standards, sector standards
– Examples: IEEE, OASIS, CWA
 Consensus in formal standards bodies: General agreement,
absence of sustained opposition to substantial issues, process
seeking to take into account the views of all parties concerned and
to reconcile any conflicting arguments
– Results: formal standards
– Examples: EN, ISO
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Legislation and Standards
 New Approach Directives
– legislative harmonization limited to 'essential
requirements' (obligatory, but formulated in general
terms)
– writing of specifications necessary for implementation
entrusted to the standards organizations like CEN
– 25 directives (machinery safety, medical devices,
personal protection equipment, electromagnetic
compatibility etc.)
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Legislation and Standards
 Standards developed due to a directive
– not mandatory
– but products manufactured according to those
standards give a 'presumption of conformity' to the
essential legal requirements in the directive
 Compliance results in the right of the product to bear the
CE marking of conformity and market release throughout
Europe
 List of harmonized standards cited in the Official Journal
of the European Union
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Practical Guidance
 Searching and using standards in procurement
documents
 Finding the right standard bearing in mind economic
relevance, legislative requirements, understanding the
implementation of standards…
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Practical Guidance
Communication is difficult …
What the purchaser wants
What the purchaser
tells the tenderer
What the tenderer
understands
What the tenderer
plans to build
What the tenderer
does build
What the purchaser
really needs
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Practical Guidance
 Searching and using standards in procurement documents
– Step 1: Specification of procured good
– Step 2: Search for existing standards
– Step 3: Selection of appropriate standard
– Step 4: Accessing standards
– Step 5: Search for relevant information in a standard
– Step 6: Interpretation of requirements in standards
– Step 7: Reference to standards
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Practical Guidance
 Step 1: Specification of procured good
– Clear concept of what to buy
– Clear concept of performance required
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 Step 2: Search for existing standards
– STEPPIN Knowledge Base
using the CPV (Common Procurement Vocabulary) linked to
ICS (International Classification for Standards)
– Standards Catalogues and databases
– National standards bodies (NSB)
for Latvia: LVS - for Lithuania: LST
– New Approach Standardization website
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Searching for standards
 Perinorm
– Europe's largest standards
data pool
– Standards information direct
from the standards institutes
with standards management
and full-text tools
– online and on DVD
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Searching for Standards
 http://www.newapproach.org/
– Standards related
to directives
– Web site to provide
access to information
on standards and
routes into the
standardisation
process
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Practical Guidance
 Step 3: Selection of appropriate standard
– Where there is a formal standard (e.g. EN or ISO), there is
wide acceptance among all stakeholders
– Performance driven rather than descriptive
– Where there is a European standard, there is no
contradicting national standard
– Select the version that is in force
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 Step 4: Accessing standards
– At NSB, in databases, on websites, etc.
– Formal standards are protected by copyright - be sure to
use original sources
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Practical Guidance
 Step 5: Search for relevant information in a standard
–
–
–
–
Scope
Normative references
Provisions/Requirements
Normative Annexes
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 Step 6: Interpretation of requirements in standards
– Provisions in a standard may be deviated from as standards
are voluntary
– Deviations results (sometimes) in loss of qualification of CE
mark
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 Step 7: Reference to standards in tenders
– Reference to those standards necessary to result in the
required performance
– Use only standards that are in force unless for specific
reasons (e.g. compatibility with existing goods)
– European EN
– International ISO IEC
– National
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Questions and Discussion
Thank you for your attention
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