Transcript www.ashland.kyschools.us

K-PREP
Grades 3-8, 10, 11
1
KDE:OAA:DSR: 2/10/2014
Before Testing
Training
Receiving
Inventory
2
Distribution
KDE:OAA:DSR: 2/2014
K-PREP Resources
DAC/BAC Manuals
Test Administrator Manuals/Scripts
KDE Website
Items/Times Chart
Approved Resources List
3
KDE:OAA:DSR: 2/2014
Training
 All test administrators must receive
Administration Code training (703 KAR 5:080Sept. 2009). This training applies to all stateadministered tests.
 Staff designated to provide accommodations
must also have the Inclusion of Special
Populations training (703 KAR 5:070-Feb.
2009).
4
KDE:OAA:DSR: 2/2014
Receiving Materials
 Regular and accommodated test materials will
arrive in the district by March 31, April 14 or 28.
 Test materials arrive in the district packaged by
school. The pre-printed student response booklets
will be sorted by grade in ascending alphabetical
order.
 Test materials will include an overage:
 School will receive 5%
 District will receive 3%
5
KDE:OAA:DSR: 2/2014
Accommodated Materials
Braille
Large-Print
Audio CD
Text Reader—new for 2014
(available in both Mac and PC formats)
6
KDE:OAA:DSR: 2/2014
Inventory Materials
 Inventory materials as soon as possible upon
receipt.
 Keep original boxes.
 Original boxes will be used to return test materials.
 Request additional materials if needed.
 Check district and school overage before placing an
additional order.
Note: Do not exchange test materials between schools in or out of
the district in lieu of ordering additional materials.
7
KDE:OAA:DSR: 2/2014
Test Book Security Barcode
Each test booklet has a unique
security barcode, located in the
upper right corner of the
back cover of the test booklet.
Using this barcode, test
booklets are assigned to
specific districts/schools. This
provides an accurate means of
tracking secure test booklets
that are shipped to and
returned from the school.
K-PREP Test Booklet
Back Cover
For all questions regarding test
booklet security see the DAC/BAC Manual.
8
KDE:OAA:DSR: 2/2014
Requesting Additional Materials
 PearsonAccess
 Online orders must be submitted and approved
prior to 1:30 p.m. ET to be included in that day’s
shipment.
 Requests for additional test materials can be made
through June 4.
 Only one order per school, per grade can be
processed in a single day.
 Request additional return shipping materials for a
school through June 11.
9
KDE:OAA:DSR: 2/2014
PearsonAccess
PearsonAccess is used to:
 View student enrollment counts for K-PREP
Note:




No edits can be made to the counts. If a
discrepancy of 15-20% or more is found,
contact KDE at [email protected].
Choose shipping options
Order additional testing and shipping materials
Order accommodated materials
Update district/school profiles (shipping addresses, etc.)
10
KDE:OAA:DSR: 2/2014
DAC Materials Distribution
Distribution of materials should allow time
for BACs to inventory and prepare for
teacher distribution.
Test booklets housed in the BAC’s
designated area can be double locked. Test
booklets housed in classrooms must be
double locked.
11
KDE:OAA:DSR: 2/2014
BAC Materials Distribution
 Shrink-wrapped packs can be split between
classrooms, but the order of the test booklets
should not be changed.
 Test booklets should not be distributed to test
administrators until the first day of testing.
 Ensure that each teacher receives adequate
numbers of test booklets and the appropriate
pre-printed Student Response Booklets (SRBs).
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KDE:OAA:DSR: 2/2014
Reminders for Teachers
Teachers should be strongly encouraged to
follow TAM directions about entering the
student’s name on test booklets.
Teachers should verify that each student
receives his/her own test booklet and SRB
for each testing session.
13
KDE:OAA:DSR: 2/2014
Test Book Replacement
 Assign a new book of the same form as the
original.
 The original test book should not be returned if
damaged with bodily fluids. Contact Pearson to
give student name, school grade, test security
barcode (back), and form number. Then destroy
according to local OSHA requirements.
14
KDE:OAA:DSR: 2/2014
Student Response Booklet
 Correct pre-printed SRB
 Use SRB as is.
 Incorrect pre-printed SRB
 Void the SRB.
 Assign a new SRB with demographic information completed
on front cover.
 Enter correct information into IC.
 No pre-printed SRB
 Follow gridding instruction in the script portion of the TAM.
15
KDE:OAA:DSR: 2/2014
Pre-Printed Demographics
K-PREP Pre-Printed Demographics
Pre-Printed
Demographic
Information
This is how the
demographic
information will
look on the preprinted Student
Response Booklet.
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SSID
Date of Birth
Gender
District/School Code
KDE:OAA:DSR: 2/2014
Student Response Booklet
Do not assign a pre-printed SRB to another
student.
Do not use mechanical or liquid pencils.
(Only regular #2 pencils are to be used.)
Do not use highlighters.
Do not use staples or glue.
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KDE:OAA:DSR: 2/2014
SRB Replacement
 Grid all information including name, room number,
form number, etc.
 Transcribe answers into new SRB.
 The new serial number (front of SRB) may be
annotated into SDRR, but not mandatory.
 Securely destroy original SRB.
SRBs soiled by bodily fluids should not be returned.
Destroy the SRBs according to OSHA requirements.
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KDE:OAA:DSR: 2/2014
Student
Response
Booklet
Mark the
appropriate
accommodation
type
19
New
KDE:OAA:DSR: 2/2014
Room Number
 Bubble on the SRB indicating the room where each student takes the test.
 Zeros need to be entered for any blank space for a room number.
 If the room number is 9, the student will enter 0009.
 If a classroom does not have a number assigned the school will need to assign
one.
 Letters can not be entered for a room number.
9= 0009
19= 0019
190= 0190
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KDE:OAA:DSR: 2/2014
Do not remove from SRB.
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KDE:OAA:DSR: 2/2014
Seating Charts
 Seating charts are required for both individual
and group testing. The room location must be
recorded on the Student Response Booklet.
 A single chart can be used for multiple sessions;
if seating arrangement and room location do not
change, mark the date for each session.
 Templates are available in TAMs and on the KDE
website. A customized form may be created to
reflect the room arrangement.
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KDE:OAA:DSR: 2/2014
During Testing
Test Materials
Scheduling
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Test Forms
There is one operational form (items that are
included) for accountability. The difference in the
number of forms are the pre-test items.
Reading
Mathematics
Science
Grades
3
4
5
6
7
8
10
11
24
Social
Studies
OnDemand
Writing
Language
Mechanics
Number of Forms
6
10
8
12
12
12
6
10
8
12
12
12
10
10
8
8
12
12
12
12
12
1
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KDE:OAA:DSR: 2/2014
2014 Testing
Times and
Items Chart
25
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Test Booklets
Extended Response and Short-Answer
Scoring Guides (grade 3-8)
On-Demand Writing Scoring Criteria
(grades 5, 6, 8, 10 & 11)
On-Demand Pre-Writing Area
(grades 5, 6, 8, 10 & 11)
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KDE:OAA:DSR: 2/2014
Test Material Resources
Remind teachers to distribute the additional
resources for the appropriate test sessions
according to directions in the TAMs.
Mathematics Reference Sheets
Writer’s Reference Sheets
Calculators
Rulers
Protractors or Angle Rulers
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KDE:OAA:DSR: 2/2014
Calculators
Follow the KDE calculator policy.
Written policy available on KDE website and in
manuals.
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KDE:OAA:DSR: 2/2014
Rulers
 Rulers are provided by Pearson and are included in
the test materials shipment. These rulers must be
used for testing.
 The rulers may not be modified.
 The rulers may be kept and used after testing is
completed.
Protractors or Angle Rulers are to be available
for grades 4 and 7. These are NOT
provided by Pearson.
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KDE:OAA:DSR: 2/2014
Unapproved Resource Materials
Cell phones, Smart phones
Highlighters
Electronic Devices
Items with Internet accessibility
Graphic Organizers
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KDE:OAA:DSR: 2/2014
Who Takes the K-PREP?
Required to Test
•
Students in grades 3-8 and 10-11,
including those with disabilities
• Students who are retained
• Students who move within the state
during testing
• Students with a minor medical
emergency
• EL students in their first year are
required to attempt mathematics
and science (four multiple-choice or
one constructed response).
• EL students in their second year and
31 later participate in all content areas.
Not Required to Test
•
•
•
•
Students in the Alternate K-PREP
Student’s skipped grade
Foreign Exchange students
Students enrolled at Job Corp
centers
• Students with medical or
extraordinary circumstance nonparticipation requests
KDE:OAA:DSR: 2/2014
K-PREP Scheduling
 Testing is to be 5 consecutive instructional days
during the last 14 instructional days of the
district calendar.
 The 5 days are to be done by school level
(elementary, middle, high), not by separate
grade levels.
 Any day a regular test session is scheduled is
considered one of the 5 testing days even if
only one session is done on that day.
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KDE:OAA:DSR: 2/2014
K-PREP Scheduling
All students in a grade/school must take
each part of the test at the same time.
Each part is to be given as a separate
session with a break in between. Allow for
breaks when developing schedule.
Breaks may be short (i.e., stand and
stretch) or long (i.e. lunch) with appropriate
monitoring.
33
KDE:OAA:DSR: 2/2014
K-PREP Scheduling
Extended time is allowed only for students
with IEPs, 504s or PSPs specifying extended
time.
Make arrangements for the extended time in
a manner that allows other students to go
back to instructional activities.
34
At the end of the school day, students with regular and extended time need to
have finished the same parts of the test.
KDE:OAA:DSR: 2/2014
Make-up Schedule
 Make-up sessions can be done during the 5-day
window or during the 4 days after the window
ends while test materials are prepared for
shipping.
 It is recommended to schedule a make-up
session as soon as is reasonably possible after
the missed test session.
 Seating charts are required for make-up
sessions.
35
KDE:OAA:DSR: 2/2014
Non-Standard Response
 Printed word-processed answer must fit in the
answer box.
 Trim around and tape response to appropriate
area in the SRB.
 Tape at least the 4 corners using clear desk
tape.
 Do not cover other answers, bar codes, or
timing tracks with tape.
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KDE:OAA:DSR: 2/2014
This is where the typed test will go. It will be trimmed around so that it fits
completely inside the black box allowed for each test question. The template
allows only enough space to complete the question while remaining inside the
allowable space. The template can be downloaded from the KDE webpage.
Tape must be on the corners of the text being inserted but not covering multiple
choice answers, barcodes or timing tracks. Place clear desk tape at least on the
four corners of the printed response so the pages are securely in place and will
not move around when the booklet is moved, opened, closed, packaged or
during shipping. This will ensure proper scoring will occur.
37
KDE:OAA:DSR: 2/2014
After Testing
Rosters
Non-participation
Return Shipping
38
KDE:OAA:DSR: 2/2014
K-PREP Rosters
The Student Data Review and Rosters
(SDRR) application is used to collect
K-PREP student rosters, nonparticipation requests and data
review.
39
KDE:OAA:DSR: 2/2014
Non-participation/Emergency
 Medical Non-participation— too fragile to test
 Recent illness or accident
 Undergoing chemotherapy
 Extraordinary Circumstance Non-participation
 Recent traumatic experience
 Protective custody
 Medical Emergency—can test with accommodations
 Broken eye glasses
 Recent surgery on writing hand
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KDE:OAA:DSR: 2/2014
Medical Non-participation
Cannot be filed based solely on handicapping
condition
 A chronic condition with acute changes relative to
the testing window is appropriate for filing a
request.
 Homebound instruction is not a basis for filing a
request.
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KDE:OAA:DSR: 2/2014
Medical Non-participation
Ø
Student diagnosed with severe kidney disease.
Treatment course requires heavy medications.
Student routinely receives homebound instruction.
It is not in the student’s best interest to test at this
time.
Why can this student not be assessed, if receiving homebound services?

42
Recent complications around the student’s
diagnosis have required medication changes and
multiple hospitalizations. Student will be
hospitalized during entire testing window.
KDE:OAA:DSR: 2/2014
Extraordinary Circumstance
Non-participation
Used for situations that don’t fall under
medical or emergency
Examples:
Traveling out-of-state due to death of family
member
Sole caregiver for parent
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KDE:OAA:DSR: 2/2014
Non-participation/Emergency Filing
Medical and Extraordinary Circumstance
Non-participation forms are to be completed
on paper and requested in SDRR.
Medical Emergencies are to be completed on
paper and kept on file in the district.
http://education.ky.gov/aa/distsupp/pages/
forms.aspx
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KDE:OAA:DSR: 2/2014
Return Shipping
The following items should not be returned to Pearson:
Unused SRBs (must be securely destroyed)
Used Scratch Paper—lined or graph (must be securely destroyed)
 DAC/BAC Manual for K-PREP
 School Test Materials Security Checklist (keep a copy on file
at the school and send the original to the DAC to keep on
file for 12 months)
 Test Administrator’s Manuals/Scripts
 Unused School ID Header Sheets
 Extra Paper Bands
45  Reference Sheets
KDE:OAA:DSR: 2/2014
Voided SRBs
Possible reasons:
 incorrect label
 damaged or soiled
 original to be replaced
All voided SRBs should be destroyed by following
the directions in the DAC/BAC Manual and TAMs.
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Return Shipping Header Sheet
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Packing
Scorable
Materials
48
KDE:OAA:DSR: 2/2014
Packing Nonscorable Materials
49
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Packing DAC Overage
Place all unused test booklets in the box.
Once all boxes are returned to the district,
mark boxes accordingly.
50
Note: You should not have any used
district materials in this box. Any used
district overage test materials must be
returned by the school that used them in
the school return shipment and accounted
for on the school test materials packing
list.
KDE:OAA:DSR: 2/2014
District/School Box Label
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KDE:OAA:DSR: 2/2014
District/School Box Label
52
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UPS Scorable Return Label
Things to note on Scorable
Labels:
• Address: Scorable
materials have an Iowa City
address.
• Shipping Method:
Scorable materials ship Next
Day Air.
• Scorable labels have the
word “Scorable” in the name.
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KDE:OAA:DSR: 2/2014
UPS Nonscorable Label
Things to note on Nonscorable
Labels:
• Address: Nonscorable materials
have a Cedar Rapids address.
• Shipping Method: Nonscorable
materials ship Ground.
• Nonscorable labels have the
word “Nonscorable” in the name.
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KDE:OAA:DSR: 2/2014
UPS is the carrier
UPS
Pick Up
7 calendar days after
Dates
the five day testing
Scorable
window closes
Nonscorable
55
9 calendar days after
the five day testing
window closes
Please note: Contact UPS to arrange pickup
of test materials.
KDE:OAA:DSR: 2/2014
Pearson Customer Service
Hours of Operation:
8:00 AM – 4:00 p.m. ET
Contact Number:
888-437-1430
E-mail Address:
[email protected]
56
KDE:OAA:DSR: 2/2014
Alternate K-PREP
Grades 3-12
Reading, Mathematics, Science, Social Studies & Writing
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KDE:OAA:DSR: 2/2014
Topics for Discussion
 Online Training System (review teacher status)
 Testing Windows
 Materials Received
 Attainment Tasks (AT)
 Transition Attainment Record (TAR)
 Grade 12
 Grade 14
 Student Registration Database (SRD)
 AAAF/ Monitoring Process for Alternate K-PREP
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KDE:OAA:DSR: 2/2014
What’s New
Overview and AT Online Training/Quiz
Combined
Fall and Spring Testing Windows
TAR open from September through May to
assist in meeting district timelines
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KDE:OAA:DSR: 2/2014
Online Training System
abc123
Create Username
(e-mail address)
and password
Select under DAC Tools;
Monitor Teacher Progress
60
 https://www.hdi.uky.edu/kapots/Default.aspx
KDE:OAA:DSR: 2/2014
Testing Windows for 2013-14
TEST and WINDOW
AT
Window 1
CONTENT AREA and
STANDARDS (St.)
Reading
Mathematics
Writing
Science
Social Studies
St.
St.
St.
St.
St.
1-3
1-3
1-3
1-3
1-2
Window 2
61
November 4 – December
13, 2013
September 16, 2013May 23, 2014
TAR 8, 10 and 11
AT
DATE of TESTING
WINDOW
Reading
Mathematics
Writing
Science
Social Studies
St.
St.
St.
St.
St.
4-6
4-6
4-6
4-5
3-4
April 14-May 23, 2014
KDE:OAA:DSR: 2/2014
Missed Testing Windows
 Make-Up Tests
 If a student missed test window 1 after the
December 13 deadline, a make-up test may be
given. Please contact Kevin O’Hair and provide
the following information:
 Reason window was missed (may include new to district,
late placement in Alternate Assessment or medical
conditions that prevented assessment during window 1)
 When the school/district plans to administer the makeup test (from start to finish)
 Confirmation that student has not tested in another
district (KDE can assist with this information)
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KDE:OAA:DSR: 2/2014
Non-participation
 Non-participation should be filed during the spring KPREP window in SDRR.
 A non-participation should only be filed for reasons
that meet the criteria for a medical condition or
extraordinary circumstance.
 If a non-participation is denied and no test is
submitted a zero will be applied.
 Non-participation should be filed early during the nonparticipation window; if a non-participation is denied
there still may be time to complete a make-up test.
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KDE:OAA:DSR: 2/2014
Assessment Training Dates
 Combined Overview/Attainment Tasks (AT)
 Online Training available August 19 – October 18. CLOSED
 If a teacher in the district has not completed the AT
training please contact Kevin O’Hair
 NOTE: No tasks may be administered until training has been
completed.
 Transition Attainment Record (TAR)
 Online Training available September 16 – May 23.
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AT Materials Received
DATE MATERIALS
TESTING WINDOW
SENT TO DISTRICT
Test Window 1
October 21-25, 2013
Test Window 2
April 1-4, 2014 (If this date
conflicts with prior
district commitments
please contact Kevin
O’Hair for options.)
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Seating Chart for Alternate K-PREP
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Attainment Tasks (AT)
 Attainment Tasks are provided for reading,
mathematics, science, social studies and writing.
Materials were shipped to districts for window 1 in
binders.
 Window 2 materials will ship loosely, materials will
be added to binders from window 1.
 Copies can be made of the original tasks so that
adaptations to the materials can occur. Make sure
that the originals remain intact.
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KDE:OAA:DSR: 2/2014
Attainment Tasks
 Schools receive 1 binder per school (if an Alternate
Assessment student is identified there in IC). All
school level materials should be destroyed at the
end of each window.
 DACs receive 1 binder with all tasks grades 3-12.
 District copies should be kept until end of the school
year.
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GRADE
69
CONTENT AREAS TESTED
3
Reading and Mathematics
4
Reading, Mathematics, Science, Writing (Editing/Mechanics)
5
Reading, Mathematics, Social Studies, Writing (OnDemand)
6
Reading, Mathematics, Writing (On-Demand and
Editing/Mechanics)
7
Reading, Mathematics, Science
8
Reading, Mathematics, Social Studies, Writing (OnDemand),TAR
9
Reading
10
Mathematics and Writing (On-Demand and
Editing/Mechanics), TAR
11
Science and Writing (On-Demand), TAR
12
Social Studies
KDE:OAA:DSR: 2/2014
Transition Attainment Record (TAR)
 Still assessed at grades 8, 10 and 11 (Alternate for
ACT Explore at grade 8, ACT Plan at grade 10, and
The ACT at grade 11).
 One member from the Admissions and Release
Committee (ARC) or the Transition Team must be
trained to complete.
 TAR can be downloaded or printed after the quiz
has been completed. Teacher may print TAR and
share with members.
 TAR scores are submitted online.
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KDE:OAA:DSR: 2/2014
Grade 12
Grade 11 TAR
 Available for grade 12 students who did not
meet benchmark in Reading or Mathematics
 reading- 19
 mathematics-16
 No science assessment required at grade 12
 Reminder: TAR meets CCR requirements for
Alternate Assessment students.
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Grade 14
Grade 11 TAR
 If a student plans to stay beyond the grade 12
assessment, they should be coded as grade 14
in IC.
 Grade 14 students who have not met the
benchmark for the TAR may take the grade 11
TAR assessment again to assist them in meeting
the required scores for CCR readiness.
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KDE:OAA:DSR: 2/2014
Graduation Codes
Districts should NOT assign students a
Graduation Code until they age out at 21 or
they officially exit the program.
Since grade 14 students are not pulled
through IC, any student being
administered the TAR at grade 14 must
be registered in the SRD by the district.
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KDE:OAA:DSR: 2/2014
Student Registration Database (SRD)
https://hdi.uky.edu/kaap/LoginPage.aspx
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SRD
DAC Access:
 View all teacher score entries
 Change student information
 Add/Remove student accounts
 Usernames and passwords were sent out to DACs
or those with DAC level access the week of
October 28.
 GRADE 12 and 14 accounts available to
be opened at district request.
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KDE:OAA:DSR: 2/2014
SRD
Teacher Access
 Apply student scores for both test windows 1 and 2.
 Enter TAR results for students in grades 8, 10 and
11.
 Provide Learner Characteristics Inventory (LCI)
information for students (3 questions regarding
communication status.) REQUIRED
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AT Materials After Testing
 Nothing ships back from district.
 After all tasks are administered, materials
should be returned to the DAC or BAC.
 DAC should (or may assign someone) to shred
all school level ATs that have been
administered.
 This process should occur at the conclusion of
Test Windows 1 and 2.
 District copies should not be destroyed.
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KDE:OAA:DSR: 2/2014
AAAF Requirements
 Requirements for the Alternate Assessment and
Accountability Folder (AAAF) are almost identical to
last year.
 AAAF Information is provided in each Alternate
Assessment E-mail distributed.
 District Administrators may review the contents of
the AAAF as part of the monitoring process if the
district chooses too.
http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.as
px
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KDE:OAA:DSR: 2/2014
Alternate K-PREP Webpage
79
http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspx
KDE:OAA:DSR: 2/2014
District Monitoring Process
 Monitoring is not mandatory but definitely encouraged
as KDE will review folders for 2013-14.
 Verify the following:
 Administration Code and Inclusion of Special Populations
trainings have occurred.
 Training completed for Combined Overview/Attainment
Tasks.
 A signed Code of Ethics.
 Student assessment occurred one to one.
 Appropriate accommodations were provided.
 Instructional materials were provided (work samples for
each standard).
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Optional District Checklist
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State Monitoring Process
 Random selections are made by the Office of
Assessment and Accountability.
 May ask to view a select number or all of the AAAF
folders from the school or district.
 Review of the AAAF Components will verify the
materials that must be included.
 Insufficient evidence could result in the lowering of
school/district scores.
 Reviews conducted in 2013 were shared with the
districts via a feedback sheet provided by KDE.
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KDE:OAA:DSR: 2/2014
Key Dates for 2013-14 Alternate K-PREP Testing Windows
DATE
EVENT
April 1-4
April 14
Materials for test window 2 ship to districts
Test window 2 begins
April 14
Student Registration Database for test window 2 opens
May 23
May 23
May 30
Test window 2 ends
TAR administration ends
Student Registration Database score entry ends for test
window 2 and TAR
83
KDE:OAA:DSR: 2/2014