Transcript Professional Group Presentations Presentation Techniques

Professional Group Presentations
Presentation Techniques
Structure vs. Communication
• Common complaints
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Unstructured/Unprepared
Poor speaking skills
Unprofessional attire
Too long
Audience Analysis
Analyze your audience
 Demographics
 Job/Role
 Analyze the occasion
 Formal
 Informal
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Structure vs. Communication
• Good communication requires a
structure
– Such as a skeleton
– Organize your thought into a pattern
• (topical/chronological/etc.)
– Support your points with specifics
– Construct an introduction
– Construct a conclusion
Designing Your Speech:
Organizing Your Ideas
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Base organization on the principle of
redundancy
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Speech framework:
Introduction - tell them what you are going to
tell them
Body - tell them
Conclusion - tell them what you have told
them
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Organizing the Body
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Outlining principles
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Main ideas – speech’s subtopics
Subordinate ideas – function as amplification for
subtopics
Organizing the Main Ideas
Each main idea has
subordinate ideas that
support it
Example
Topic: Baking cookies
•1st Main idea: Find needed
ingredients and utensils
• Subordinate idea: needed
ingredients
•Subordinate idea: needed
utensils
Organizing the Main Ideas into a Pattern
What pattern has been used?
Topic: Baking cookies
•1st Main idea: Definition of term
•Subordinate idea: needed ingredients
•Subordinate idea: needed utensils
2nd Main idea: Mixing ingredients
Subordinate idea: First mix wet items
Subordinate idea: Mix dry items
Subordinate idea: Mix all together
3rd Main idea: Bake Cookies
Subordinate idea: place on greased
cookie sheet 1 “ apart
Subordinate idea: Bake at 350
degrees until brown around edges
Subordinate idea: Place finished
cookies on rack and allow to cool 10
minutes before serving
Beginnings and Endings
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The introduction
 Gains the attention of the
audience
 Makes the audience want to
listen to your speech
 Establishes speaker credibility
 Provides the audience with an
overview of the subject
Preview and Conclusion
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The preview
 After the introduction, lets your audience know
what you will be discussing
 Should correspond to your purpose statement
 Motivate the audience to continue paying attention
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The conclusion
 Review the material covered
 Ends with a solid clincher
OUTLINE FLOW CHART
TITLE
INTRODUCTION
The Introductory paragraph sets the tone for the paper and includes an
attention getter, establishes credibility, and ends with a one sentence
declarative thesis statement.
Transition to BODY of speech
BODY
First Main Point
-Sub points with supporting materials from text
Internal Summary to Second Main Point
Second Main Point
-Sub points with supporting materials from text
CONCLUSION
The last paragraph of your paper includes a restatement of the Thesis,
closing comments, and an CLINCHER to conclude the paragraph.
Speaking With Style
• Speech Delivery:
– Verbal communication
– Non-Verbal Communication
– Visuals:
• Types
• Design
• How to Use
– Speech Design: Structuring
your presentation
Speaking With Style
• Speech Delivery:
• Your delivery is how you say
what you say…it is the verbal
and nonverbal components
of your speech
Speaking With Style
• Verbal communication
– Choice of words
• Jargon
• Slang
– Grammar
– Enunciation
– Speech Fillers
• More on next slide about
this…
– Vocal variety (pitch/volume)
– Speedy speakers
Confused Communication
• Speech Fillers confuse the listener, with
the message becoming garbled
• A Speech Filler is anything that interrupts
the message and can include:
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UM
UH
OKAY
You Know
So then
Now…
We will be addressing this issue more in depth
later this evening.
Speaking With Style
Non verbal Communication
– What are you doing with your body?????
• Body language speaks volumes
– Posture
– Hand gestures
– Facial expressions
– Eye contact
– Dress/appearance
– Body movement/use
Speaking With Style
Non verbal Communication
– What are you doing with your body?????
• NO TOUCHING YOUR BODY -we know
you love yourself, just don’t show it
by hugging it or anything else.
• No fig leaf stance
• No tapping fingers/toes
• Eyes should always be on the
speaker…not out the window, on the
floor, on your nails…
• Hands should be used to emphasis
your points, or better show your
visual
Group Manners Matter
• All for one and one for all
– Group introductions
– Transitions between
speakers
– Attention on current
speaker
– NV: You communicate
even when not speaking
– Coordinate use of visuals
and materials
Speaking With Style
Visuals:
• Charts
• Models
• Objects
• Electronic Media
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Power Point Presentation
HTML
DVD/Video
Pictures (scanned/Internet)
• Drawings
Speaking With Style
Preparing/Designing Visuals:
• Make sure visual aid is large enough to
be seen
– Size 24 Font for PPP
• Use visual only if it supports, or clarifies
your topic
– Choose a visual that best “makes
visual” your topic
• KISS: Keep It Simple…Simon
• Professional style is key
– NO HAND PRINTED POSTERS
– NO LAST MINUTE, HURRY UP AND
GET IT DONE OBJECTS/MATERIAL
Speaking With Style
• Use of visuals should be fluid with
your topic
– Use visual as a support to the
speech, not the center=piece of
your presentation
• Show only when needed-turn off when
not in use
• Maintain eye contact with your
audience, not the visual aid
• Talk to your audience, not your visual
aid
• DO NOT PASS VISUAL AROUND THE
ROOM
• The end