Transcript Year-End Closing of the Books

Year-End Closing of the Books
Fiscal Year 2010
Dates to Remember:
• June 30
Last day of FY10
• July 8
Period 12 closes at 5:00 p.m.
• July 15
FY10 Campus Banner lockdown occurs at
5:00 p.m.
• July 26
Period 14 (FY10) closes at 5:00 p.m.
Dates to Remember:
UO Foundation
• June 24 (Transfers to UO) 5:00 p.m. deadline for
Transfer Check Disbursement Requests (CDR’s).
• July 6
(Direct payments to outside vendors) deadline
for CDR’s. All CDR’s dated 6/30/10 and prior, and
received at the Foundation by 7/6/10 will be expensed in
FY10.
• July 6
Deadline for submitting completed FY10 gift
information to the Foundation.
Key Points:
• Fiscal periods 1-12, 14. Each fiscal period
should stand on its own.
• Banner is the system of record.
• All funds, including grant and agency funds,
must have transactions recorded in proper FY.
• Departments with new leases or using loaned
equipment (see handout).
Key Points Continued:
• Each department must submit a detail and aging
report of their non-SIS accounts to BAO. These
reports must be reconciled to banner as of period
14.
• FY10 is the base year for our Facilities and
Administrative rate proposal.
Dating FIS Documents
• Documents entered in FIS for FY10 must have a
June 1 – 30, 2010 transaction date. This
includes:
 Budget Changes
 Invoices
 JV’s
 Travel Reimbursements
Encumbrances
• BAO will roll only restricted fund-related
encumbrances from FY10 to FY11.
• Other remaining encumbrances will not be
rolled into the FY11 accounting records.
Expenditure Cut-Off Guidelines
• Expenditures must be charged to the fiscal year
in which goods are received or services are
performed.
• For goods and services received by June 30 for
which vendor invoices have not been received
please fill out an A/P Report and forward to
BAO.
• http://ba.uoregon.edu/sites/ba/files/forms/yearendap.pdf
BAO Help
• Accounting and Financial Management Contacts
http://ba.uoregon.edu/staff/actg-and-finl-mgmt-contacts
• Accounts Payable 6-3143
http://ba.uoregon.edu/staff/ap-invoice-payment
• Travel 6-3158
http://ba.uoregon.edu/staff/travel
Questions?