Transcript Medical Department Officer Distribution Branch (PERS 4415)

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Navy Personnel Command Mission
Assignment Process
Orders
Your Record
Promotions
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To support the needs of the Navy by providing the right
person in the right place at the right time.
We strive to satisfy our Sailors’ personal goals and
improve their quality of life; we will provide them with
meaningful and rewarding career opportunities,
promote and retain the best, and ensure fair and
equitable treatment of all hands, by all hands, at all
times.
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Commands – Responsible for identifying personnel
requirements to meet mission needs.
Placement Officers – Manage billets. Command’s advocate;
single POC for manning concerns; work collaboratively with
BUMED, Regions, Commands, Detailers and Community
Managers to properly distribute personnel resources across the
enterprise.
Specialty Leaders (SLs) – SG’s advocate for community-specific
concerns including: billet distribution, training, accessions,
professional and career development. SLs advise the Detailers
on requirements and officers within their communities – do not
detail!
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Detailers – People managers. Officer’s advocate.
Negotiate and propose orders
Provide career counseling
Consider detailing triad (needs of the Navy, career needs,
personal needs)
Communicate with Specialty Leaders
Nominate members and recorders for Boards
Visit commands to speak to members
Perform record reviews – don’t wait until in zone, usually
too late
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Needs of the Navy
Available Billets (“No Billet → No Body”)
Billet Priority
Specialty Inventory
PERS Rules
Minimum Time on Station
Move cost
Family size
Promotion status
PRT Status
Retirement Status
SERB – Selective Early Retirement Boards
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Career Needs
Provide variety of assignments
Upward movement in responsibilities
Increase professional scope
Personal Needs
Family needs
Location preferences
Pets
Home ownership
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Talk with SL about Specialty needs/options
Contact detailer early…9-10 months from PRD
Be honest – lay out all cards, family, school
Remember diversity of assignments
Consider promotion timelines
Have facts correct
Detailers take notes and network constantly
Emails
< 1/4 page… Indicative of phone call
Include Signature Block
Military bearing will show in an email/phone call
“Hiding Out” will lead to disaster
Don’t use “retirement trump card” – difficult to reverse
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Proposed by Detailers
Vetted through:
Losing Placement : Backfill?
Gaining Placement : Meet requirement?
Order writers
Waivers (if required): may involve several steps
Code 44 costing: $$ in code to cover?
Final Cost Review: $$ in PERS account?
Orders Released
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Time on Station (TOS)
High Cost: OCONUS to OCONUS moves
EFMP – MUST renew every 3 years, WILL delay
or cancel order release if not done
Special billets – require further review
Washington, DC billets
Nominative positions
“Joint” billets
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Do not expect release greater than 120 days prior to
detach (Currently 60 days)
Orders can be modified or canceled at any time prior
to execution
Do NOT take irreversible/non-refundable actions prior
to receiving orders and talking to PSD
Letters of Intent can be issued for some prior planning
(lease release, housing list) but can not be used for
anything involving funds (HHGs, home purchase, etc..)
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IAs
These are TDYs from your command – no orders issued from PERS.
Detailers are not involved but helps to let them know
GSA
PCS orders to ECRC, actual BOG assignment is TDY from ECRC. Detailers
write to ECRC, all subsequent training and travel TDY orders from ECRC
Unaccompanied – 24 months* - Overseas
May request change to accompanied after reporting but must serve at
least 12 months on station after family arrives.
Accompanied – 36 months*
Barring return for medical reasons, choosing to return your family early
is on your dime, your BAH remains the same and your tour length
remains 36 months.
* A few locations have different requirements
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Resignation
Notify your SL and detailer of your intentions early on
Submit request 9 to 12 months in advance
Check your obligated service date
Don’t assume you can resign before PRD if on a sea or
overseas tour
Must meet minimum TOS requirements
If due to FOS, PERS Separations will initiate orders without
request, only need to submit a request if you want to leave
prior to 7 months after promotion results
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Retirements
Notify your SL and detailer of your intentions early
on
Check with detailer for obligated service date
Special pays, training, promotion
Also retirement month (if at statutory)
Can request retirement at 24m TOS if coming from
CONUS tour
Can request retirement at 12m TOS if coming from
OCONUS tour
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Your Record
Your Responsibility
Your Record = You
Available on BOL: OMPF Link
Check regularly
PDF version of OSR and PSR are what the Board
sees
Update regularly – don’t wait until zone
message comes out
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Picture*
Needs to be in current rank.
AQDs
Entered by detailers (except NC – done by Personnel Planner)
Read requirements before requesting
JPME, Acquisition AQDs entered by other codes
Education*
Relevant degrees, diploma not required if transcripts are present
Certifications*
System not set up to document post-doc certs/education
Should be mentioned in Block 41 – don’t forget significance!
* Entered by someone OTHER THAN the detailer – refer to the PERS website for instructions on how to
update your record. Do NOT send changes to your Detailer (except for AQDs)
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Service Schools*
Subspecialty Codes*
May qualify for multiples
Primary determined by type and community
Suffix changes
Awards*
Check NDAWS
Report Continuity*
Don’t wait until in zone to fix
1-14 days not a big deal, start worrying at 21+ days
* Entered by someone OTHER THAN the detailer – refer to the PERS website for instructions on how to
update your record. Do NOT send changes to your Detailer (except for AQDs)
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Single most important personnel management tool - impacts all
personnel decisions.
Performance documentation from entry to separation continuity.
Performance is everything! Make the best of every situation.
Boards select based on the written record - the written record IS
the individual.
Be smart and know the BUPERSINST 1610.10A—don’t depend
on others to know it. It is your career, manage it.
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Do not write a job description in block 41
Already in block 29.
State performance with outcomes and metrics.
Does the narrative match the grades?
Is there a written promotion recommendation?
Don’t repeat bullets from previous fitness reports
Each FITREP should present new material.
If each FITREP sounds the same during a tour, it doesn’t show growth
and development—can be a negative factor.
If you have questions/concerns regarding your FITREP,
discuss with reporting senior before signing.
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Reporting Seniors must clarify marks/also break out
MP and P officers if large groups.
Forced distribution. “My #1 MP, would have been EP but
ranked against highly competitive senior officers”.
“My #1 LCDR out of 25 of all designators”
Headquarters commands—large pool of “stars”—comments
especially important.
Reporting Seniors should clarify any “blanket command
policies regarding ranking” in the narrative (i.e. newly
promoted officers do not receive “EP” rankings).
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Short opening statement – Breakout!
#3 of 15 LCDRs regardless of designator (esp. if 1/1 billet)
“If not for forced distribution and being junior LT…”
White space
Several bullets with most important listed first
Cause and effect (impact) bullets
White space
Closing statement with promotion recommendation.
Command recommendation if up for CAPT.
Statement is critical when serving in 1/1 assignment. EP marking is not
a stand alone if the narrative is weak/marginal.
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Block 29: Primary Job Abbreviation (14 character/space)
Use your leadership role, e.g., Director, DH, etc. rather than
specialty.
Include job scope - # of people supervised, budget oversight
if applicable (optional for operational billets).
Block 40: Don’t leave blank!
Milestones should be consistent with rank and specialty.
Be realistic—don’t recommend a brand new O-4 for MTF
CO.
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Performance, Performance, Performance!
Diversity of assignments and responsibilities
Remember – no specialty-specific jargon…write so ALL board
members will understand
Write cause and effect bullets
Not just a list of what you did; emphasize IMPORTANCE of
accomplishments
Lastly, spell check—sounds like a no-brainer but it happens and
it reflects poorly on both the command and the officer…
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Zones
Set to maintain promotion opportunity
Dependent on # of billets, retention/attrition
Letters to the Board
Usually not recommended for in-zone
Should not recap your career
Tell the board how promotion will allow you to do something you can’t
do at your present rank
Letters of recommendation
Not from CO unless amplifying info is required
Specialty Leader
Senior members that can provide meaningful information
Watch the tone!
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Week Prior to Board Convening
Records review each eligible
record for completeness
Manual Reviews - Done as a
courtesy
FITREPS for last 5 years
Verify Awards/Education
Check that OSR/PSR accurately
reflects FITREP grades & awards
Electronic Military Personnel Record System (EMPRS)
System that maintains member’s digital service record
Records NOT up to date reflect on the eligible officer being considered!
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Voting members arrive and are sworn in
Records are randomly assigned to a primary reviewer
Members review & grade records in boardrooms
Members make notes to brief your record before the full
board
Reviewed records (OSR/PSR with member annotations) are
electronically forwarded to the voting area (“The Tank”)
Your Record
Your Responsibility
Your Record = You
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Members brief & vote records
Head recorder calls your name and
number
Primary reviewer briefs your record
Members listen and vote when
they’ve heard enough
Members with personal knowledge of
the you may voice positive comments
No negative information is ever
permitted, unless it is documented in
the fitness report!
Review, grade, brief & vote until all AZ/IZ records reviewed.
Review “scattergram”. Set tentative select level and then
repeat process with BZ added for the “crunch”
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PP
SUP
PF
CR
PP
CC
PM RG
PW RG
PP
RG
NP CC
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PB
CR
PP
RG
PP
CC
PF
CC
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Select – CONGRATULATIONS!
Not a reward : an expectation
Be ready to step up
Fail to Select – Time to Regroup
Review record with Detailer
What next?
Continuation
Not a guarantee
3 year increments
Safe Haven at 18 years
May have to stay in place until results from next board
Required Separation
Retirement if eligible
Resignation: 7 months after release of results
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Contrary to popular belief
Detailers are on your side!
Communication is key!
Flexibility makes everyone’s life better
Your career is your responsibility
Plan ahead but be prepared to alter course
You are in the military – recognize the
environment and the “sacrifices” that
EVERYONE has to make.
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CAPT Leigh Wickes
(901) 874-3756
[email protected]
CDR Corazon Rogers
(901) 874-4120
[email protected]
CDR Raymond Stiff
(901) 874-4115
[email protected]
LCDR Danny Kachenchai
(901) 874-4050
[email protected]
Navy Personnel Command (PERS 4415)
5720 Integrity Drive
Millington, TN 38055
http://www.npc.navy.mil/Officer/Pers44/MedicalAssignments/
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