Transcript PERS 4415 - Naval Association of Physician Assistants

MEDICAL DEPARTMENT OFFICER
DISTRIBUTION BRANCH
(PERS 4415)
CAPT Leigh Wickes, MSC, USN
CAPT Clarence Thomas, MSC, USN
CDR Ray Stiff, MSC, USN
LCDR Chris Morrison, MSC, USN
OVERVIEW
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NPC Mission
Assignment process
Fitness Reports
Selection Boards Preparation/Selection
Boards
To support the needs of the Navy by providing the Fleet with the right
person in the right place at the right time.
We strive to satisfy our Sailors’ personal goals and improve their
quality of life; we will provide them with meaningful and rewarding
career opportunities, promote and retain the best, and ensure fair and
equitable treatment of all hands, by all hands, at all times.
ASSIGNMENT PROCESS
Key Players:
Detailer - Officer’s advocate; ensure career and personal concerns
are balanced with the needs of the Navy; advocate for all
subspecialties; career counseling/career
management/assignments.
Specialty Leader - SG’s advocate for community-specific
concerns including: billet distribution, training, accessions,
professional and career development. Specialty Leader advises Detailer
on requirements and Officers within their community – does not detail!
Placement Officer - Command’s advocate; single POC for manning
concerns; work collaboratively with BUMED, Regions, Commands,
Detailers and Community Managers to properly distribute
personnel resources across the enterprise.
ASSIGNMENT PROCESS
Duties of the Detailer:
• Negotiate and propose orders
• Provide career counseling to service members
• Detailing Triad (needs of the Navy, career needs, personal needs)
• Communicate with the Specialty Leaders
• Nominate members and recorders for Boards
• Visit commands to speak with service members
ASSIGNMENT PROCESS
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Talk with SL about Specialty needs/options
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Contact detailer early…12 months from PRD
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Be honest – lay out all cards, family, school
 Remember diversity of assignments
 Consider promotion timelines
 Have facts correct
 Detailers take notes and network constantly
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Emails > 1/4 page…indicative of phone call
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Military bearing will show in an email/phone call
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“Hiding out” will lead to disaster
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Don’t use “retirement trump card” – difficult to reverse
FITNESS REPORTS
FITNESS REPORTS
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Single most important personnel management tool - impacts all
personnel decisions.
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Performance documentation from entry to separation - continuity.
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Performance is everything! Make the best of every situation.
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Boards select based on the written record - the written record IS the
individual.
FITNESS REPORT NARRATIVES
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Do not write a job description in block 41- already in block 29.
– State performance with outcomes and metrics.
– Does the narrative match the grades?
– Is there a written promotion recommendation?
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If you have questions/concerns regarding your FITREP, discuss with
reporting senior before signing.
FITNESS REPORT NARRATIVES
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Reporting Seniors must clarify marks/also break out MP and P
officers if large groups.
– Forced distribution. “My #1 MP, would have been EP but ranked
against highly competitive senior officers”.
– “My #1 LCDR out of 25 of all designators”
– Headquarters commands—large pool of “stars”—comments
especially important.
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Reporting Seniors should clarify any “blanket command policies
regarding ranking” in the narrative (i.e. newly promoted officers do
not receive “EP” rankings).
SAMPLE NARRATIVE FORMAT
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Short opening statement – Breakout!
– #3 of 15 LCDRs regardless of designator (esp. if 1/1 billet)
– “If not for forced distribution and being junior LT…”
White space
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Several bullets with most important listed first
– Cause and effect (impact) bullets
White space
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Closing statement with promotion recommendation.
– Command recommendation if up for CAPT.
– Statement is critical when serving in 1/1 assignment. EP marking is
not a stand alone if the narrative is weak/marginal.
OTHER IMPORTANT
FITNESS REPORT BLOCKS
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Block 29: 14 character/space primary job abbreviation—use your
leadership role, e.g., Director, DH, etc. rather than specialty.
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Include job scope - # of people supervised, budget oversight if
applicable (optional for operational billets).
Block 40: Don’t leave blank! Milestones should be consistent with
rank and specialty. Be realistic—don’t recommend a brand new O-4
for MTF CO.
FITNESS REPORTS
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Don’t repeat bullets from previous fitness reports—each FITREP
should present new material. If each FITREP sounds the same
during a tour, it doesn’t show growth and development—can be a
negative factor.
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Be smart and know the BUPERSINST 1610.10A—don’t depend on
others to know it. It is your career, manage it.
FITNESS REPORT ISSUES
IMPACT ON PROMOTION
Detailer perspective when reviewing Failure to Select (FOS) Fitness
Reports:
• Narratives - not written for impact, too technical, job descriptions
rather than performance, no demonstrated growth or increasing
responsibility, no further job/promotion recommendations, stock
comments or phases—not meaningful comments, and too much
repetition from report to report.
• Did not break out from the pack either in EP or MP ratings or in the
narrative.
• Accomplishments/contributions as a Naval officer, MSC officer, and
a professional--must be addressed in the narrative.
FITNESS REPORTS
SUMMARY
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Performance, performance, performance!
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Diversity of assignments and responsibilities.
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Remember – no specialty-specific jargon…write so ALL board
members will understand
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Write cause and effect bullets
– Not just a list of what you did; emphasize IMPORTANCE of
accomplishments
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Lastly, do spell check—sounds like a no-brainer but it happens
and it reflects poorly on both the command and the officer………
SELECTION BOARD PROCESS
SELECTION BOARD
PREPARATION
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Start about 1 year before in zone
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Request record review with detailer (optional)
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Order your record on CD https://www.bol.navy.mil/
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Check OSR/PSR/ODC online - https://www.bol.navy.mil/
– Regular FITREP Continuity
– Personal Awards
– Education information-- degrees & service schools
– AQDs
RECORD PREPARATION
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The week before the board convenes, Head Recorder & Assistant
Recorders review each eligible record for completeness.
– Manual Reviews - Done as a courtesy to eligible
 FITREPS for last 5 years
 Verify Awards/Education
 Check that OSR/PSR accurately reflects FITREP grades &
awards
– Missing FITREPS are identified and posted on BOL; “missing
FITREP” messages are NOT sent from PERS – Officers in zone
should check BOL periodically for this information
– Records NOT up to date reflect on the eligible officer being
considered!
BOARD CONVENES
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Voting members arrive and are sworn in
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Records are randomly assigned to a primary reviewer - members
review & grade records in boardrooms
– Reviewers go through your record and make notes to brief your
record before the full board
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Members brief & vote records in tank
– Some board presidents will allow members with personal
knowledge of the member to voice positive comments. No
negative information is ever permitted, unless it is documented
in the fitness report!
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Review, grade, brief & vote until number of tentative selects equal
the number authorized
RECORD REVIEWS
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The Selection Board reviews
your digital service record
through the use of EMPRS,
the Electronic Military
Personnel Record System
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Contains Fitness Reports and
information from your
microfiche/CD
IN THE TANK
Simulated tank session with fictitious training record
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Reviewed records (OSR/PSR
with member annotations) are
electronically forwarded to the
voting area (“The Tank”)
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Head Recorder calls your name
and number, and your primary
reviewer begins to talk about
your record
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Other members listen and vote
when they’ve heard enough
PROMOTION OBSERVATIONS
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Performance is the Number ONE indicator
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OSR cover page complete/up-to-date
– Additional Qualifications
– Other Degrees (outside of specialty)
– Subspecialties
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Avoid “NOT Observed” FITREPs for long periods (if possible)
QUESTIONS?
CAPT Leigh Wickes
CAPT Clarence Thomas
CDR Raymond Stiff
LCDR Chris Morrison
(901) 874-3756
(901) 874-4120
(901) 874-4115
(901) 874-4050
[email protected]
[email protected]
[email protected]
[email protected]
Web Site: http://www.npc.navy.mil/Officer/Pers44/
Address: Detailer Name
Navy Personnel Command (PERS 4415)
5720 Integrity Drive
Millington, TN 38055