Transcript Evals/FITREPS - NR USPACOM Det 111 // Training Department

CINCPACDet111
NMCRC Tulsa, OK
OCT 2002
- Plan ahead.
- Allow yourself plenty of time.
- Organize your thoughts
- Make notes of things you’ve done (AT, ADT,
IDT, special training, major project, awards
received…)
- Download the software ...
http://www.persnet.navy.mil/pers311/nf98a.htm
Click here &
read these first!!
After reading
the Instructions
Click the red ball.
This is what
you’ll see
pop up
(or something similar)
At the bottom of the NAVFIT 98A
download page is the link to
NAVADMIN 213/02.
READ THIS prior to starting your
Eval or FITREP. The rules have
http://www.bupers.navy.mil/navadmin/
Or you can search
for all NAVADMINS
@ BUPERS.NAVY.MIL
This is what the program should look like...
Highlight “Root” and select “Create Folder”. This will
give you a Master Document filler to fill in those
blocks which will remain the same on all Evals or
FitReps within the folder.
Like all computer programs
nothing is perfect!
Keep an eye on these blocks
as you fill out the reports...
* Highlight “Root”, then select “FILE”, “NEW”,
“FOLDER” and use a naming convention that is easy
for you to remember. i.e.. “Rate_DateDue”
* By highlighting any folder, you can make subfolders
to that one
Highlight the folder in which you
want to work and select either
“Create FitRep” or “Create Eval”
You’ll get a nearly filled in blank to start
adding your information.
To work back page:
- “EDIT”
- “Back Page”
or “Ctrl B”
Back page:
You are limited to
18 lines; Plan Well!!
Start with “10pt”
When you’re
done with the
narrative,
don’t forget “TOOLS”,
“Spell Check”!! (F7)
After double checking
all your blocks and
write ups;
“TOOLS”,
“VALIDATE REPORT” (F9)
Keep an eye on Report Average as
well as the Folder Average
After VALIDATING each report,
VALIDATE the whole folder.
This is the “easiest way”
to spot and fix problems
To save to a disk, select “Export Folder”,
save to “A” drive and name it so you and others
will understand it. It saves as an “.MDB” file
Each report can be printed
individually or you can print
the whole folder at once.
Need a copy of the basic Eval/FitRep Instruction?
You’ve got it…
Need some of the NAVADMIN changes??
You’ve got them…
These are the fundamentals of the
NavFit98A program.
With practice, and a few mistakes,
you can master the
program within about 2 hours.
Actually writing the Eval
or FitRep takes longer…
or at least it should….
Eval and FitRep
Writing Tips
ADMINISTRATIVE MESSAGE
ROUTINE
http://www.bupers.navy.mil/navadmin/
R 301820Z JUN 00 ZYB MIN PSN 413831J20
FM CNO WASHINGTON DC//N1//
TO NAVADMIN
UNCLAS //N01610//
NAVADMIN 167/00
Stay Current..
Keep your eyes open
for the newest NAVADMINs
SUBJ/COMMENTS IN PERFORMANCE EVALUATIONS ON RETENTION EFFORTS//
REF/A/DOC/BUPERS/02AUG95//
AMPN/REF A IS BUPERSINST 1610.10, NAVY PERFORMANCE EVALUATION AND
COUNSELING MANUAL//
RMKS/1. ANNEX N, PARA N-11A OF REF A ADDRESSES THE REQUIREMENT FOR
COMMENTS ON RETENTION EFFORTS, AND QUALITY OF RESULTS IN FITREPS ON
COMMANDING OFFICERS AND OTHER OFFICERS WITH THE RESPONSIBILITY FOR
ENLISTED PERSONNEL. RETENTION IS A CHAIN-OF-COMMAND EFFORT, AND
COMMENTS ON THESE EFFORTS ALSO NEED TO BE MADE IN FITREPS/EVALS OF
ENLISTED PERSONNEL IN POSITIONS OF RESPONSIBILITY.
2.
EFFECTIVE IMMEDIATELY, CHANGE ANNEX N, PARA N-11A TO READ "IN
REPORTS ON COMMANDING OFFICERS, OFFICERS, CHIEF PETTY OFFICERS, AND
LEADING PETTY OFFICERS, WHO ARE RESPONSIBLE FOR OFFICER AND ENLISTED
PERSONNEL, COMMENT ON EFFORTS AND QUALITY OF RESULTS IN FOSTERING A
COMMAND AND WORKPLACE ENVIRONMENT CONDUCIVE TO THE IMPROVEMENT OF
PERSONNEL RETENTION. CONSIDER CONTRIBUTION TO PERSONNEL ADVANCEMENT,
INCREASED EDUCATIONAL OPPORTUNITIES, OVERALL CAREER DEVELOPMENT, AND
RESULTS OF RETENTION EXCELLENCE AWARD PROGRAMS. WHERE APPROPRIATE,
COMMENT SPECIFICALLY ON SUCCESSFUL EFFORTS IN THE RETENTION OF
JUNIOR OFFICERS AND ENLISTED."
Per Navadmin 98-175:
COMMON REASONS FOR REJECTION INCLUDE, BUT ARE NOT LIMITED TO:
A. SUMMARY LETTER NOT SENT WITH REPORTS
B. SUMMARY GROUP DOES NOT MATCH SUMMARY LETTER
C. NUMBER OF REPORTS MAILED DOES NOT MATCH SUMMARY LETTER
D. MIXED SUMMARY GROUPS SENT UNDER SAME SUMMARY LETTER
E. REPORTS NOT SIGNED BY REPORTING SENIOR
F. PROMOTION RECOMMENDATION ERRORS (MOST RECENT PRT FAILURE CAN NOT
HAVE A PROMOTION RECOMMENDATION ANY HIGHER THAN PROMOTABLE)
G. SUB-CATEGORY, BLOCK 21, NOT FILLED IN (IF NO SUB-CATEGORY NA MUST BE USED)
H. FONT AND PITCH NOT PER INSTRUCTION. ONLY 10 OR 12 PITCH (10 OR 12 POINT)
STANDARD TYPE FACE IS AUTHORIZED.
Review past Evaluation
and
FitRep problems
Per Navadmin 99-050:
THE MOST COMMON REASONS FOR REPORT REJECTIONS ARE:
(1) REPORT NOT SIGNED BY REPORTING SENIOR .**
(2) ALL SUMMARY LINE BLOCKS (BLOCK 43 FITREP/BLOCK 46 EVAL) NOT FILLED IN.
(3) NO ENTRY IN FITREP BLOCK 39 ON OFFICER REPORTS (IF NOT OBSERVED, NOB BLOCK
MUST HAVE AN ENTRY).
(4) NO ENTRY IN BLOCK 21 (BILLET SUBCATEGORY). IF NO SUBCATEGORY, "NA" MUST BE
ENTERED.
(5) REPORT MARKED PERIODIC BUT "TO DATE" IS NOT A PERIODIC END DATE.
(6) SUMMARY GROUP AND SUMMARY LETTER DO NOT MATCH NUMBER OF REPORTS
SENT (ALL REPORTS IN SUMMARY GROUP MUST BE SENT TOGETHER). .**
(7) SUMMARY LETTER NOT SENT WITH REPORTS.**
(8) MIXED COMPETITIVE CATEGORIES .**
(9) CONCURRENT REPORTS NOT SIGNED BY REGULAR REPORTING SENIOR.
Remember the point of what you are doing:
- Recognition of a job well done
- Record of achievements and hard work
- Rewarding those sailors who deserve it
- End Result:
PROMOTION!
- Self Satisfaction
- Self Esteem
- More Pay
- More Responsibility
- Recognition
Words to Live By”
 Become familiar with references the Eval/FitRep
Instruction, NAVADMIN changes and NAVFIT98A.
 Know your people and what they have done (at drill,
on AT, and in civilian life).
 Be concise, factual, specific, and objective.
 Start writing your best sailor’s Eval or FitRep first.
You may run out of steam before you get to it.
 In the bullets, start with a past tense action verb to
describe what the person did and then explain how it
helped the Navy or why is was good. (i.e., “Established
an in-depth training program in her department which
has increased average training time 20% and brought
unit promotion rates from 0% to 30%.”)
•Keep bullets to two sentences or phrases whenever possible.
• Served as National Fleet Anti Terrorist coordinator
identifying and meeting 32 critical security requirements,
which developed future warfare capabilities in overseas
port defense, common operational picture, and knowledge
management.
 Stood Operations Center CDO watches during Bright
Moment ‘01 for high tempo Oklahoma based multinational
experiment responding to three national emergencies
with no injury or intrusion incidents.
Identified a process improvement for how NMCRC Tulsa
tracks and assigns contract rooms that decreased the frequency
of grumpy Commanders berthing together and saved
$100,000 per year.
Achieved full billet qualification in the shortest time ever
recorded for either active duty or reserve components.
 Paint a word picture of the person by noting inner
characteristics such as imagination, organization,
assertiveness or by mentioning behavioral traits such as fit
and trim, good sense of humor, natural team builder,or a
demeanor that promotes trust.
•Allow yourself plenty of time so you can capitalize on the
limited space to best reflect the individual. White space in
the narrative doesn’t help a selection board choose the
right person to promote.
 If you are going to mention negative traits in an
EVAL/FitRep make sure that you have previously counseled
the person about the issue.
It must not be a surprise to them.
 Try to mention performance in each of the primary and
collateral duties mentioned in the previous block
(show how the individual has done at all duties assigned).
This may be difficult with the limited space afforded,
in which case prioritize.
Prioritize the bullets. Keep in mind the briefer reading this
FitRep may have never participated on a board before and
may only scan the bullets. Make sure the first is the strongest
and so on.
 Individual's name should be written LAST, FIRST MI,
use NMN if no middle name or initial and suffix such as
JR/SR/III. Omit spaces and punctuation, which occur within
a name. (OBRIEN, PATRICK J III, or SMYTH, ANN NMN).
See Eval/FitRep Inst. for more examples.
 Reporting senior's name is written as LAST, FIRST
INITIAL space MIDDLE INITIAL. No periods are used
after the initials.
 Justification comments are required for any block with a
5.0 or 1.0 grade.

Make you point clearly and strongly!
If a sub-trait within a block (33-39) is graded as a 5.0 and
the comments block doesn’t touch on it, consider if you
missed an opportunity to comment or over graded the
sub-trait.
•Know and use Reference (a) and (b). The product you turn in
represents you to your commanding officer.
The quality of the inputs will be used as part
of the individuals’ evaluation process.
 Pay attention to detail, review, and incorporate
Performance Information Memorandum (PIMS).
 NavFit98 has a maximum number of lines allowable for
the narrative block. Initial indications are that all lines
available are shown on the screen. Double check that your
smooth printout has all the lines on it (in each of the
memo blocks) and edit if required to shorten.
The program may not tell you when you
have exceeded the limit.
Be concise and to the point. Remember who the final
user of your product is (a selection board member).
Selection boards must get the information quickly and
may only have time to scan and pick out the highlights...
make sure they get what you intend them to.
Always write to the intended audience.
•100% mobilization qualified
and drill attendance is assumed.
If you are short of space these are
good candidates to be omitted.
•Use past tense, as EVAL/FitRep
will be submitted after the fact
regardless of when it is prepared
and chopped.
Double check spelling of name, dates of marking
period, and SSN everywhere they appear.
•Ensure that physical readiness, date checked aboard, and
date of rank are filled in and correct. (Don't leave a note saying
it may not be correct; otherwise the message you send is that you
don't know how to find the information or you value your time
more than that of the next person who will chop/sign the
EVAL/FitRep.)
•Make sure that the EVAL/FitRep period starts the day after the
previous EVAL/FitRep. Uncovered periods or overlaps reflect
poorly on you, the Commanding Officer, and the unit as well as
confuse selection boards.
 Use upper and lower case letters in a narrative
(NOT ALL CAPITALS), and no underlining, bold,
italics, etc.
 Last line of comments shall include AT/ADT/
Special IDT training
 AT/ADT: Location; dates, waived, or None this period
 A period at the end of a sentence is usually followed
by two spaces but where space is limited one will suffice.
 You will probably be asked to submit a draft Eval
or FitRep on yourself.
Reasons:
You know best what you have done
You need to practice writing them for when
you are in a supervisory position
PAY ATTENTION TO DETAILS!
Your Eval or FitRep inputs say a lot about you.
Pass in a package with:






New Evaluation (paper copy and a computer disk)
Last Evaluation (ensures continuity of grading)
AT/ADT PIMs
Copy of any award citations / LOCs, etc.
Exam results; PFA results
Any civilian recognition or education achievements
 Can’t figure out NavFit 98A??? Do your narrative in
any word processor and save as a “.txt” file.
 Don’t have a computer? Try the library, neighbor,
ResCen, work…. Come on, it’s the new Millennium!
TO XO
TO CO/OIC
DEBRIEF
MEMBER
SUBMIT TO
BUPERS
E1/2/3
1 MAY
1 JUN
JUL
15 JUL
E4
1 APR
1 MAY
JUN
15 JUN
E5
1JAN
1 FEB
MAR
15 MAR
E6
1 SEP
1 OCT
NOV
15 NOV
E7/E8
1 JUL
1 AUG
SEP
15 SEP
O1/O2
1 JUL
1 AUG
SEP
15 SEP
O3
1 AUG
1 SEP
OCT
31 OCT
O4
1 JUL
1 AUG
SEP
30 SEP
O5
1 JUL
1 AUG
SEP
30 SEP