Transcript E8/E9 SELECTION BOARD FY-01

FY-01
E8 and E9 SELECTION
BOARDS
TOPICS OF DISCUSSION
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Board Mechanics
Tools of the Board
Board Process
Lessons Learned
BOARD MECHANICS
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Convening Authority
Board President
Board Recorder
Assistant Recorder
Panels
CONVENING AUTHORITY
• Chief of Naval Personnel
• Establishes the Precept for the
Board.
• Approves the Report Of The Board
PRESIDENT
• Navy Captain
• Reports to CNPC.
• Ensures the Board conforms to CNPC
directives.
RECORDER
• LT - (LT Zardeskas/LT Cox)
• Reports to the Board President.
• Responsible for all administrative
functions, and process integrity.
ASSISTANT RECORDER
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Chief Petty Officer. (SCPO/CPO)
Assigned to each Panel.
Reports to the Recorder.
Responsible for all administrative
functions of the Panel.
• EMPRS expert/operator.
ASSISTANT RECORDERS
• We need to maintain a presence at all the
boards we can.
• Encourage our people to volunteer.
• FY 01 E-9/8 boards: 14 A-Recorders
• 5 EOD TECHS / 2 SEALS
• 1 DIVER / 1 SWCC / 1 SEAL TEAM
CORPSMAN
PANELS
• Ratings are broken down into 13 panels.
• Panels consists of 4 to 9 personnel.
– Panel Head (CDR)
– Panel Members (MCPO’s)
– Assistant Recorder (CPO)
TOOLS OF THE BOARD
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PRECEPT
SCORE SHEET
CANDIDATE’S RECORD / EMPRS
LADDER
SLATE SHEET
PRECEPT
• Provides general guidance to the board
regarding selection criteria.
• Lists quotas, and early quota limitations
for each rating.
• Provides additional special guidance as
required by the CNPC.
• Must be approved and signed by the
CNPC.
CANDIDATE RECORD / EMPRS
• Primary source for documents used by
the Panel Members to score the
candidate.
• ESR is the first page reviewed.
• FITREP’s (Last 5 years)
• Letters to the Board (PACKAGES)
SCORE SHEET
• Established by the Panel Members.
• Used to score the candidate’s record.
• Must be approved by the Board
President.
LADDER
• Descending final average score
report.
• Each candidate’s scores are listed.
• Used to establish the Crunch Zone.
SLATE SHEET
• Depicts selection/non-selection status
for a rate.
• Compares the Last select / First nonselect, First female non-select, and
First minority non-select records.
• Used in the slating session (voting) to
obtain a majority vote.
BOARD PROCESS
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Scoring Criteria is determined.
All records are reviewed and scored.
Crunch Zone (CZ) is established.
Records in the Crunch Zone are reviewed.
(3rd review)
• Deliberation of records in CZ conducted.
• Slating of rate. (Voting)
• Report Of The Board.
Scoring Criteria
• Panel Members discuss and establish the
scoring criteria for the specific rate being
graded.
• Modifications to score sheet must be
applied uniformly to all records.
• The Scoring Criteria is tailored to that
specific rating.
• Approved by the Board President.
Record Review / Scoring
• Assistant Record randomly assigns
records to Panel Members for review and
scoring.
• Each record is independently reviewed
and scored by two different Panel
Members.
• Scores are continuously compared for
consistency by the assistant recorder.
CRUNCH ZONE
• Determined by the Panel Members after
all records have been scored twice.
• Board President approves the Crunch
Zone.
• Records in the Crunch Zone are assigned
for a 3rd review.
• All records are considered equal.
(Scores no longer matter)
CRUNCH ZONE
• A minimum of 2 candidates records for
every 1 quota available will be crunched.
I.e.. 25 quotas available 50 records will
be crunched.
CRUNCH ZONE
DELIBERATION
• Conducted after records in the Crunch
Zone are reviewed a 3rd time.
• Panel Members complete a record to
record comparison.
• Deliberations continue until all records in
the Crunch Zone have been briefed and
voted/ranked.
• Selects are determined.
SLATING
• After selects are determined the rating
expert generates the Slate Sheet.
• Slate Sheet compares the record of the
Last Select, First non-select, First Female
non-select, and First Minority non-select.
• Slate Sheet is approved by the Board
President.
• All board members participate in the
slating sessions.
• RESULTS ARE NOT OFFICIAL UNTIL
THE PRESIDENT OF THE BOARD HAS
CALLED OUT AND THE CHIEF OF
NAVAL PERSONNEL HAS SIGNED
THE REPORT OF THE BOARD
LESSONS LEARNED
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Career Path
FITREP’S
Candidate’s Record
Letter to the Board (Package)
Warfare Qualification / Awards
Education / Community Involvement
Career Path
• Foundation for your advancement
• Take challenging and demanding type
duty assignments. (Rate specific)
• If you are in a SEA going rate, go to SEA.
• Recruiter and Instructor duty carries
more weight than regular shore duty.
• Take the hard jobs!!
Career Path
• Consistently take on responsibilities and
qualifications outside of your primary
duties.
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Command collateral duties
Warfare qualifications.
Master Training Specialist
If you have the opportunity to obtain a
qualification you need to get it.
– Obtain qualifications early during a tour.
FITREP
• Strong command recommendation for
promotion.
• Breaking out in peer group
– (Large #’s a plus, small #’s strong write-up)
• Comments on leadership and
management ability at SEA/Arduous
duty. (MCPO/SCPO)
• Developing/Leading Sailors.
FITREP
• First sentence of the FITREP is key if you
want your guy to be promoted.
• My number 1 CPO!!
• Best I’ve seen in years!!
• Promote before sundown!!
• Grab their attention early!!!!!.
• Don’t hide these in the last sentence of
the FITREP.
FITREP
• Adverse information was not the kiss of
death.
• A move from a higher promotion
recommendation to a lower one (EP to
MP, etc) was viewed as a negative if not
explained in write-up.
• You don’t always have to be an EP or MP
to get advanced.
FITREP
• The rank of the reporting senior is not a
significant factor in determining the
weight of a FITREP.
• Grade inflation was so rampant, panel
members ignored marks and
concentrated on performance
documented in the write-up.
• Strong write-ups = Promotions.
FITREP
• Don’t waste space on college, community
service, and PRT results.
• Too many collateral duties can/were
viewed as a negative.
• Command collateral duties carry the
most weight.
• Promotion recommendation on transfer
FITREP consistent with performance.
• 1 of 1 “P” or “MP’ transfer FITREPS.
FITREP
• Cause for rejection
– CO’s handwritten comments
– CO’s cheating (EP/MP)
– Submitted late
FITREP (don’ts)
• Bullets that are counter productive do
not impress the board.
• Don’t say ”he’s the best ever and give a
“P” or “MP”.
• “One of my top Chiefs” says nothing to
the board. Put a number on it.
• Don’t use to many acronyms.
EMPRS
(Electronic Military Personnel
Record System)
• Information in your service record is
scanned into the computer.
• Microfiche are no longer used by the
selection boards.
Record
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IT IS YOUR RECORD!!!!!!!!!
IT’S YOUR CAREER!!!!!!!!
IT IS YOUR PROMOTION!!!!!!!!
Get a copy of your record, and review it
well in advance of the selection board
convening date.
• Submit corrections if necessary. See
BUPERS web page for details.
RECORD
• A tremendous number of current
FITREPS were missing from candidates
records. No current FITREP = NO
PROMOTION 90% of the time.
• Review your record often.
• Missing documents.
• Some one else's information.
• Unreadable documents.
LETTERS TO THE BOARD
• Cover page. Use proper format.
• Packages endorsed by the candidate’s
children.
• Letterhead signed by the candidate.
• Business cards attached to the cover page.
• Candidate’s picture attached to the package.
• Newspaper articles.
LETTERS TO THE BOARD
• INCLUDE: last 5 years of FITREPS!!!
• COPIES of missing or unreadable
documents.
• Summary of Qualifications/Awards
– Warfare Qualification/s (Date qualified)
– Personal Awards (Date Awarded)
Handwritten cover pages.
• Highlight areas of concern.
LETTERS TO THE BOARD
• Make sure you secure the package that
you put together.
• Don’t send original copies of awards or
anything else you will not get them back.
• Packages- What do you think happens to
them when they are received at
BUPERS?
Warfare Pins / Awards
• Warfare Pin a must for most rates.
Opportunity to qualify is considered to be
available for personnel in most rates.
• Personal Awards carry the most weight.
– Weight depends on issuing command.
– Some rates cap point value for awards.
Education / Community
• Education and community involvement
can be a tie breaker, or it can be a viewed
as a negative.
– Spending to much time at school and not
enough time making sailors.
– Too much time in the community makes
panel members wonder when, and how well
you perform your military duties.