Transcript eSHARS Training - Birdville High School

eSHARS Training
Presented by: Sheena Joslyn
Provider: Medicaid Finance and Consulting Services
(HISD)
WEBSITE: eSHARS.com
Source: MFCS, a division of the
Houston Independent School
District
OVERVIEW
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Booklet Pages
Logging in
Instructions
Screen Shots
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Login
Source: MFCS, a division of the
Houston Independent School
District
Website Example-After Login
Source: MFCS, a division of the
Houston Independent School
District
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UserID = email address
Login = resetschool
5 Tabs
◦ Birdville = Live data
◦ Training = Fake data
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2.
3.
Booklet page 21
◦ Page 37 = IMPORTANT
reminders
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1.
Communication
4.
5.
6.
7.
Add a Visit from
Scratch
Review Pending
Approval of Visits
View your Visit
History
View Student Info.
View Student Logs
Add a New Student
View my caseload
Booklet Pages & Logging In
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Training Tab
Source: MFCS, a division of the
Houston Independent School
District
Caseload
Service
What would
you like to do
Website Example-Visit Tab
Source: MFCS, a division of the
Houston Independent School
District
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“View My Caseload” (on right side)..allows
to add students to caseload
Place checkmark next to students you
need in your caseload
Pages of students, scroll to bottom
Removing a student, right side of screen,
place a checkmark next to their name and
click “Remove”
Click “close”
Building Your Caseload
Source: MFCS, a division of the
Houston Independent School
District
Expands
Website Example-Caseload
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Added Students
Source: MFCS, a division of the
Houston Independent School
District
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Highlight student
and choose service
“Add a Visit From
Scratch” (3rd box)
Choose:
◦ Location
◦ Date
◦ Medication
administration or
treatment (see
booklet)
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Select Individual or
Group Setting
Input start
time/end time
“Create”
Options
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Save
Close
Copy
Delete
1. Add A Visit From Scratch
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Nursing Visit
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Medication Admin.
Source: MFCS, a division of the
Houston Independent School
District
OPTIONS
Website Example-Medication Admin.
Source: MFCS, a division of the
Houston Independent School
District
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Highlight Student
from caseload
“Review Pending
Approval of Visits”
(3rd box)
Choices:
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Highlight Student
from caseload
“View Your Visit
History” (3rd box)
◦ Ready To Bill
◦ Reviewed but Failed
◦ Review Later
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“Save “
2. Review Pending Approval of Visits
&
3. View Your Visit History
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Billing Status
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Visit History
Source: MFCS, a division of the
Houston Independent School
District
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Tabs are:
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Visit History (Delete, View, and change billing status)
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Visit History
Log
ARD History
Medicaid History
Campus History
*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status
Log (Keep track of why services weren’t performed
and ARD hours completed)
 ARD History (Modify and/or Add an ARD)
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*CAUTION: There may be services already present that
need to stay within the active ARD
*The ARD date can overlap the most recent ARD, but
cannot overlap an existing Visit
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Medicaid and Campus History
4. View Student Information
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Student Info.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Log Tab
Source: MFCS, a division of the
Houston Independent School
District
CAUTION!!
Website Example-ARD History
Source: MFCS, a division of the
Houston Independent School
District
5. View Student Logs
Source: MFCS, a division of the
Houston Independent School
District
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Communication via phone or BISD email
Add students via Sheena Joslyn
“Help” online
Parental consent
View pending visits
Setup a billing schedule
Make sure student has ARD/IEP
Reminders
Source: MFCS, a division of the
Houston Independent School
District
Troubleshooting & Email to HISD
Website Example-Help Tab
Source: MFCS, a division of the
Houston Independent School
District
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Sheena Joslyn
◦ (817) 547-5735
◦ [email protected]
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Misty Brown (Alternate)
◦ [email protected]
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Houston ISD
◦ (800) 381-6334
◦ [email protected]
Contacts