eSHARS Training
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Transcript eSHARS Training
eSHARS Training
Presented by: Sheena Joslyn
Provider: Medicaid Finance and Consulting Services
(HISD)
WEBSITE: eSHARS.com
Source: MFCS, a division of the
Houston Independent School
District
OVERVIEW
Booklet Pages
Logging in
Step-by-Step Instructions
Screen Shots
Source: MFCS, a division of the
Houston Independent School
District
Website Example-After Login
Source: MFCS, a division of the
Houston Independent School
District
UserID = email address
Login = resetschool
5 Tabs
◦ Birdville = Live data
◦ Training = Fake data
2.
3.
Booklet page 23
◦ Page 37 = IMPORTANT
reminders
1.
Communication
4.
5.
6.
7.
Add a Visit from
Scratch
Review Pending
Approval of Visits
View your Visit
History
View Student Info.
View Student Logs
Add a New Student
View my caseload
Booklet Pages & Logging In
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Training Tab
Source: MFCS, a division of the
Houston Independent School
District
1.
Caseload
2. Service
3. What would
you like to do
Website Example-Visit Tab
Source: MFCS, a division of the
Houston Independent School
District
“View My Caseload” (on right side)..allows
to add students to caseload
Place checkmark next to students you
need in your caseload
Pages of students, scroll to bottom
Removing a student, right side of screen,
place a checkmark next to their name and
click “Remove”
Click “close”
Building Your Caseload
Source: MFCS, a division of the
Houston Independent School
District
Expands
Website Example-Caseload
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Added Students
Source: MFCS, a division of the
Houston Independent School
District
Highlight student and choose service
◦ In this example we’re creating a Speech Evaluation Service
“Add a Visit From Scratch” (3rd box)
Choose: Location, Date, Visit Start Time,
and Length of visit
“Next”
Next screen = 2 questions
◦ Before this Evaluation, was this Student Special ED?
◦ After this Evaluation, will this Student be Special ED?
“Create”
1. Add A Visit From Scratch
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Speech Eval.
Source: MFCS, a division of the
Houston Independent School
District
Evaluations only billable if the student has an
existing Special Ed. label or qualified for one.
If you answer “No” = don’t bill
Website Example-Speech Eval.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Speech Eval.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Therapy Session
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Therapy Session
Source: MFCS, a division of the
Houston Independent School
District
Highlight Student
from caseload
“Review Pending
Approval of Visits”
(3rd box)
Choices:
Highlight Student
from caseload
“View Your Visit
History” (3rd box)
◦ Ready To Bill
◦ Reviewed but Failed
◦ Review Later
“Save “
2. Review Pending Approval of Visits
&
3. View Your Visit History
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Pending Approvals
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Visit History
Source: MFCS, a division of the
Houston Independent School
District
Tabs are:
Visit History (Delete, View, and change billing status)
◦
◦
◦
◦
◦
Visit History
Log
ARD History
Medicaid History
Campus History
*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status
Log (Keep track of why services weren’t performed
and ARD hours completed)
ARD History (Modify and/or Add an ARD)
*CAUTION: There may be services already present that
need to stay within the active ARD
*The ARD date can overlap the most recent ARD, but
cannot overlap an existing Visit
4. View Student Information
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Student Info.
Source: MFCS, a division of the
Houston Independent School
District
Website Example-Log Tab
Source: MFCS, a division of the
Houston Independent School
District
CAUTION!!
Website Example-ARD History
Source: MFCS, a division of the
Houston Independent School
District
5. View Student Logs
Source: MFCS, a division of the
Houston Independent School
District
Communication via phone or BISD email
Add students via Sheena Joslyn
“Help” online
Parental consent
View pending visits
Setup a billing schedule
Make sure student has ARD/IEP
Reminders
Source: MFCS, a division of the
Houston Independent School
District
Troubleshooting & Email to HISD
Website Example-Help Tab
Source: MFCS, a division of the
Houston Independent School
District
Sheena Joslyn
◦ (817) 547-5735
◦ [email protected]
Misty Brown (Alternate)
◦ [email protected]
Houston ISD
◦ (800) 381-6334
◦ [email protected]
Contacts