eSHARS Training
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Transcript eSHARS Training
Presented by: Sheena Joslyn
Assistant to the Associate Superintendent for Finance-Dr. Burnett
SHARS/Medicaid Specialist
Vendor: Medicaid Finance and Consulting Services (HISD)
WEBSITE: eSHARS.com
Source: MFCS, a division of the Houston Independent School District
Booklet
Pages
Logging in
Instructions
Screen Shots
Source: MFCS, a division of the Houston Independent School District
UserID = email address
Password = as emailed to
you by Houston ISD
5 Tabs
• Birdville = Live data
• Training = Fake data
Booklet Page 11
• Page 28 = important
reminders
Communication
Bill in eSHARS if:
1.
2.
3.
4.
5.
Add a Visit from Scratch
View your Visit History
View Student Info.
View Student Logs
View my caseload
• Student(s) is/are Medicaid
Eligible
• ARD/IEP documents your
billable service
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Caseload
Service
What would
you like to do
Source: MFCS, a division of the Houston Independent School District
“View
My Caseload” (on right side)..allows to
add students to caseload
Place checkmark next to students you need in
your caseload
Pages of students, scroll to bottom
Removing a student, right side of screen, place
a checkmark next to their name and click
“Remove”
Click “close”
Source: MFCS, a division of the Houston Independent School District
Expands
Highlight student
Personal Care Service
“Add a Visit From
Scratch” (3rd box)
Select location, date,
and service
Choose:
•
•
•
•
All Day Individual
All Day Group
Single Individual
Combination Day
Input time no service
was provided
Input visit start and end
time
Place a checkmark
next to the Personal
Care Activity
“Create”
Options
•
•
•
•
Save
Close
Copy
Delete
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Make a selection
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Highlight
Student from caseload
“View Your Visit History” (3rd box)
View
your visit history allows you:
• To delete visits
• Open each visit
Source: MFCS, a division of the Houston Independent School District
Stipulate days you wish to see
Open to view your visit
and change if necessary
Source: MFCS, a division of the Houston Independent School District
Tabs are:
•
•
•
•
•
Visit History
Log
ARD History
Medicaid History
Campus History
Visit History (Delete visits and Open)
*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status
Log (Keep track of why services weren’t performed and ARD
hours completed)
ARD History (Modify and/or Add an ARD)
*CAUTION: There may be services already present that need to stay
within the active ARD
*The ARD date can overlap the most recent ARD, but cannot overlap
an existing Visit
Medicaid and Campus History
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
CAUTION!!
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Communication
via phone or BISD email
Add students via Sheena Joslyn
“Help” online
Parental consent
Setup a billing schedule
• No longer than 2 weeks
Example, see students M-F and bill on Monday
Make
sure student has ARD/IEP
Source: MFCS, a division of the Houston Independent School District
Troubleshooting & Email to HISD
Source: MFCS, a division of the Houston Independent School District
Sheena
Joslyn
• (817) 547-5735
• [email protected]
Misty
Brown (Alternate)
• [email protected]
Houston
ISD
• (800) 381-6334
• [email protected]
FAQ about SHARS (Page 27)
• http://ritter.tea.state.tx.us/interagency/sharsfaq.pdf
Source: MFCS, a division of the Houston Independent School District