Transcript End of Year BUG Trivia - Administration and Finance

End of
Year
B.U.G.
Trivia
B.U.G. Meeting
May 21, 2014
Eagle Village, 4th Floor
Conference Room
Rules:
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
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Write the correct number to each question on
the paper slips provided
Each member of the team must pass the
answer to the next teammate.
The runner is the last teammate to receive the
team’s answer.
Be the first team to place the correct answer
in the correct spot on the game board.
The team with the most correctly placed
answers wins the game!
1. Which of the following is not
a State Fund?
1)
2)
3)
4)
1111
1551
3511
1561
2. Which of the following is a
violation/inappropriate use of
the SPCC?
1)
2)
3)
4)
Splitting orders to circumvent purchasing
regulations.
Authorizing the use of card by another
individual.
Not entering a Confirmation Order into
eVA
All of the above
3.Which of the following forms
must be completed prior to
purchasing a meal for an event?
1)
2)
3)
4)
Reimbursement Request Form
Business Meal Form
Vendor Registration Form
Request for Travel Form
4. Which of the following is not
considered a disallowed
expense?
1)
2)
3)
4)
5)
Donations
Flowers
Personal Entertainment
Hotels
Contributions
5. Which Statement is
incorrect?
The Request for Travel Form is required
1)
2)
3)
4)
5)
When the travel is overnight.
When the travel is day only and exceeds
$500.00.
When payment is made for a conference
or registration fee.
Only when Faculty and Staff are traveling.
When Payment is made to a lodging
facility.
6. Dues
Membership Fees
Honorariums
Credit Card Fees
Hotels/Lodging
All of the above are examples of:
1) Prepays
2) Direct Pays
3) ePayables
7. Which of the following is false
regarding Gift Giving?
1)
2)
3)
4)
Gifts are allowed if giving the gift
supports the mission of the University.
Gifts must be able to sustain the test of
public review.
Gift Giving can substitute payroll wages
for student employees only.
Gift Giving may be in the form of cash.
8.It is acceptable to overspend
your operating budget if:
1)
2)
3)
4)
You do not have enough money to buy
what you need.
Your coworker requests an advance in
pay.
Next year you promise not to spend the
same amount.
Discussions with Budget and Financial
Analysis allow the over expenditure.
9. To use a State fund to pay
for a Business Meal, the event
must:
1)
2)
3)
4)
Include a person outside of the
department
Be a student event
Cross over VP areas
All of the above
10. Which of the following is
not an exception to eVA entry
1)
2)
3)
4)
5)
Advertisements
Conference Fees
Public Utilities
Flowers for campus events
Revenue contracts (such as Food
Service Operations - Sodexho)
11. Reimbursement requests
must be submitted to
Accounts Payable in how
many days?
1)
2)
3)
15 days
30 days
10 days
12. State contract information
must include all of the
following except:
1)
2)
3)
4)
Description of the event
Length of service
Cost
Swam quote
13. Which of the following
pairs is paired correctly?
1)
2)
3)
4)
5)
6)
SPCC – State Funds
UMW Finance Card – Local Funds
SPCC – Local Funds
UMW Finance Card – State Funds
Both a & b
Both c & d
14. What is the appropriate
response to a charge that has
been placed on an incorrect
card?
1)
2)
3)
4)
5)
Contact the vendor to credit the
misapplied charge and provide an
alternate correct method of payment
Contact Procurement Services
Return the item
Do nothing
Both a & b.