Transcript ResidencyApplication Process

Residency Application Process
Jane Trask
Student Affairs
061-B Meiling Hall
Phone (614) 292-4814
Fax (614) 292-2474
[email protected]
Why the Match?
Organized matching provides an impartial
venue for matching applicants'
preferences for residency positions with
program directors' preferences for
applicants.
What is my obligation if I
register for the Match?
 You agree to abide by the rules and results
of the match when you register
 If you submit a rank order list, you are
under contract to accept your matched
position
Categories of Match Programs
There are four categories of programs
 Categorical - programs that begin in the PGY-1
year and provide the training required for board
certification in medical specialties. (C)
 Advanced - programs that begin in the PGY-2
year after a year of prerequisite training. (A)
 Preliminary - one-year programs beginning in the
PGY-1 year that provide prerequisite training for
advanced programs. (P)
 Physician - programs that are reserved for
physicians who have had prior graduate medical
education. Physician programs are not available to
senior U.S. medical students. (R)
How do I choose which Match?
 Generally the specialty you apply to governs the
appropriate match choice.
 Urology has its own match,
 Ophthalmology and Pediatric Neurology use
the San Francisco Match.
 Unless you are in the military, all others will
use the National Residency Match Program
 Some of you will use a combination
Military Match
 The Air Force has its own GME application
program. The Army and Navy both participate
in ERAS. Contact your recruiter if you are
unsure.
 Applicants should also apply to the NRMP as
there are limited spaces in the military.
 If you match with the military you will be
automatically withdrawn from the NRMP.
San Francisco Match
San Francisco Match
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Pediatric Neurology and Ophthalmology
Centralized Application Service (CAS)
www.sfmatch.org
Urology Match
 American Urological Association sponsors
its own match.
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Urology only
Electronic Residency Application Service
www.auanet.org
Regular Match aka NRMP
 Almost all other programs including
Preventive Medicine participate in the
NRMP and ERAS programs.
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Electronic Residency Application Service
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www.nrmp.org
How do I apply?
 Register with the appropriate application
service.
 Each match has its own service provider.
 Some of you will need to use more than
one.
 Some programs do not participate in a
match and/or an application service. They
provide their own application forms
Important to Remember
 Not everyone plays by the same rules.
 Verify that the program you want to apply
to is participating in the application service
and the match.
 Individual programs make the decision.
 Variation has occurred within an institution.
What Makes up my Application?
 Application form
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CAS (early match), ERAS, or individual program
Requires a personal statement
2 ½ x 3 ½ Photograph or digital file
Letters of Recommendation (3-5 per specialty)
USMLE Transcript or equivalent
Official university transcript
Dean’s letter (MSPE)
Getting Started for 2010
 Check resources
 Meet FREIDA
 www.ama-assn.org/ama/pub/category/2997.html
 Check Careers in Medicine for guidance
 Explore program and association web sites
 Connect with mentors and advisors
 Career and preparation advice
 Preliminary contact to recruit letter writers
Getting Started for 2010
 Complete required biodata forms
 Craft your personal statement and CV
 Letter writers may need these
 Get your picture taken
 Be sure you are on class listserv [Med2010]
 Prepare to be busy and deadline-focused.
Electronic Roads Lead to ERAS Post
Office and Back Again for NRMP and
AUA
 Students electronically send applications and
personal statements to ERAS directly.
 Your photo, LoR’s, transcript, and the MSPE go to
ERAS from the Dean’s work station aka Jane.
 USMLE transcripts go to ERAS directly from
NBME after the student okays release
 ERAS then sends information to programs as
appropriate.
CAS or paper applications – who
does what?
 You register with the appropriate application service and
check out the requirements for your program
 Most documents will be transmitted as hard copy.
 For Ophthalmology and Pediatric Neurology you need 2
copies of your letters of recommendation. The one for
CAS needs to be in a sealed envelope. The other can be
sent to me via campus mail.
 You are responsible for envelopes or labels and for
postage.
 You will send your own multiple transcripts.
 Not all early program services are the same.
 Be sure you are connected to the appropriate department
here.
Preliminary Timetable
 Request letters of recommendation
Make all requests by September 15
 Request University transcripts
 Request after summer quarter begins but before
September 1 (Send to Jane Trask, 061 Meiling)
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$7-9 charge per transcript
 Request USMLE transcripts
• Part of the ERAS application process
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• Check CAS for procedures – can use score reports if
you kept them.
Preliminary Timetable
 Register with your early match program - AUA or San
Francisco
 Register with ERAS after you get your token (around
July 1)
 Prepare applications
 Early matches check target date for your field
• Do not use as deadline date
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September 1 – first day to submit ERAS application
Preliminary Timetable
 Schedule interviews October – January
 Military match results given in December
 Early matches submit rank order lists in
January with results the same month.
 NRMP applicants submit rank order lists
from mid-January - mid-February.
 Match results the third Thursday in March
 Celebration
In a Nutshell
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Choose a specialty
Register with a match
Register with the appropriate application service
Assemble your application package (application,
photo, transcript, letters of recommendation)
Select programs where you want to apply
File your application
Wait for and do interviews
Submit your Rank Order list
Go to work, Doctor!
Resources
 Careers in Medicine
https://services.aamc.org/careersinmedicine/
 Strolling Through the Match
 Roadmap to Residency
 Match Office – [email protected]
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CV and personal statement review and/or advice
General questions
Career counseling
Match-specific inquiries
Any obstacle or question