Transcript APA Formatting Workshop

APA Formatting
Brief presentation by the
Coutts (Education)Library
APA – American Psychological
Association

American Psychological Association. (2001). Publication manual of
the American Psychological Association (5th ed.). Washington,
DC: APA.

Colter, J. (2004). Creating an APA reference list: Guidelines for
University of Alberta students. Retrieved August 31, 2004
from http://www.library.ualberta. ca/guides/apa/index.cfm

American Psychological Association. (2003). APA Style.org.
Retrieved September 12, 2004 from www.apastyle.org.

Schoepp, K. (2003). The APA interactive tutorial. Retrieved April
15, 2003 from
http://www.kevinschoepp.ca/APAtutorial/contents.htm
Formatting your Paper (306)
Title page (296)
 Running head (296)
 Spacing & pagination (326)
 Headings (114)
 Reference list (215)
 Footnotes (content,copyright) (202)
 Bibliography

Title page components:
Running head (mainly used when
publishing)
 Title
 Byline and institution/Your name, ID,
Course name and number
 This is page 1

Spacing and pagination
Double spaced always
 Indent paragraphs and block quotes
 i,xi, 1,4,5
 ABSTRACT - Separate page, up to 120
words
 Text – 1” margins, repeat title at top of
the first page, centered

Writing style

See chapter 2 in the manual for a good
overview of language, labeling,
specificity, gender terms, active voice

Appendixes, figures, tables, reference
list, optional bibliography, footnotes
page – all go at the end if submitting for
publication.
In-Text Citation – large quotations

Block Quotations of more than 40 words
– start on a new line, indent 1/2” on left side
only, double space, use no quotation
marks
– Jones (1999) found the following:
-------------------------------------------------------------------------------------. (p. 276)
In-text citations - quotations less
than 40 words
...Lowman (1994) found that “the behavior of
the teacher influences the quality of
instruction and the learning environment” (p.
234). It is the faculty...
...”The behavior of the teacher influences the
quality of instruction and the learning
environment” (Lowman, 1994, p. 234).
In-text citation for paraphrase

For a paraphrase, the page number is not
required, but you may include it if it will make
the location easier for the reader to find.
According to Talbot (1997), humor can reduce
the threatening nature of the course for
students.
Research (e.g., Talbot, 1997) indicates that
humor can reduce...
Citing a secondary source (247)
When you quote or paraphrase an author
without reading the original...

In the text, name the original and give a citation for
the secondary source
Smith and John’s study (as cited in Atkins, 2001)
proved that humor...

In your reference list, cite the secondary source only
Atkins, J. (2001). Humor in teaching.
Education Review, 35(2), 423-28.
References (215)
List only resources you have quoted or
paraphrased
 For all titles, except those of periodicals,
capitalize only the first word, any proper
nouns and any word after a colon
 Use hanging indents
 Use italics for book titles, journal names
and volume numbers, website titles

References (215)

•
•
•
•
•
•
•
List alphabetically by author
one-author entries by year, earliest first
one-author entries before multiple author
if same first author, alpha by second
if associations by first letter
if no author, alpha by title
“Anonymous” only if stated so
Published by author: use “Author” in the
publisher position
Citing a BOOK (248)
Hill, D. J. (1988). Humor in the classroom: A
handbook for teachers (and other
entertainers!). Springfield, IL: C.C. Thomas.
Citing a BOOK CHAPTER (252)
Lefcourt, H. M. (2002). Humor. In C. R. Snyder
& S. J. Lopez (Eds.), Handbook of positive
psychology (pp. 619-631). London: Oxford
University Press.
Citing a PRINT JOURNAL (239)
Cross, K. P. (1993). Involving faculty in TQM.
Community College Journal, 63(4), 15-20.
Citing an E-JOURNAL (268)
Algozzlne, B., Spooner, F., & Karvonen, M. (2002). Preparing
special education research articles in APA style. Remedial and
Special Education, 23(1). Retrieved August 12, 2004, from
Academic Search Premier database.
Citing a WEBSITE (268)
Title: Humor and the multiple intelligences
http://www.newhorizons.org/strategies/mi/dicki
nson_humor_mi.htm … becomes
Dickinson, D. (2002). Humor and the multiple
intelligences. Retrieved August 12, 2004 from
http://www.newhorizons.org/strategies/mi/dicki
nson_humor_mi.htm
Citing ERIC Documents

Mead, J. V. (1992). Looking at old
photographs: Investigating teacher
tales (Report No. NCRTL-92-4). East
Lansing, MI: National Center for
Research. (ERIC Document
Reproduction Service No. ED359403).
Retrieved November 17, 2003 from
ERIC database.
Citing a conference paper
These are treated as “unpublished” and
so no publisher name or place is
included.
 Johnson, C. (2005, March). Nervous
paper presented in a meeting. Paper
presented at the meeting of APA
Support Group, Edmonton, AB.

Citing media

Jones, J. (Producer). (1999). The earth
[Television series]. New York: WNET.
 Shocked, M. (1992). Over the waterfall.
On Arkansas traveler [CD]. New York:
PolyGram Music.
 Miller, M. E. (1993). The Interactive
Tester (Version 4.0) [Computer software].
Westminster, CA: Psytek Services.
Citing a dissertation



Ross, D. F. (2001). Unconscious transference and
mistaken identity. Dissertation Abstracts
International, 51 (01), 322A. (UMI No. 8594873)
Jones, B. J. (2002). Do they get your jokes:
Teacher humor? (Doctoral dissertation,
University of Alberta, 2002). Dissertation
Abstracts International, 51, 417.
Jones, B. J. (2002). Do they get your jokes: Teacher
humor? Unpublished doctoral dissertation,
University of Alberta, Edmonton, Alberta.
Mastering APA style


APA takes practice
Use online guides (Citation Guides on the
Library’s homepage)
– http://www.library.ualberta.ca/guides/index.cfm#cit
ation

U of A Thesis Guidelines rule!
– http://gradfile.fgsro.ualberta.ca/current/index.html

Always rely on the print manual for
authoritative advice
– PE 1475 A52 2001 in every library
Will RefWorks/EndNote save you?
To some extent, the good news if YES!
 It’s a time-saver, in that you don’t have
to type your references (yay!)
 But, these software programs make
mistakes, and so you have to proof-read
the list carefully, which means you have
to know your APA (yay?)
