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Perkins IV Secondary
Accountability Data
Dan Smith
Marlys Bucher
“Leading for educational excellence and equity. Every day
for every one.”
A note about CEU’s…
Teachers can get certificates (1 hour) within two weeks
of completing the session evaluation for today’s
webinar.
NOTE: Since there is no teacher CEU preapproval
process it is up to the local continuing education committee
to decide whether or not theses hours will apply to your
teaching license renewal.
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Secondary Consortium Data Reports
• 1S1 Academic Attainment in Reading/Language
Arts (GRAD)
• 1S2 Academic Attainment in Mathematics (GRAD)
• 2S1 Technical Skill Attainment (TSA)
• 3S1 School Completion
• 4S1 Student Graduation Rates (NCLB prior year)
• 5S1 Placement (MOHE Match)
• 6S1 Nontraditional Participation
• 6S2 Nontraditional Completion
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Reports
• Other Reports (current year)
– Career Cluster Report
 by the 16 career clusters
 Unduplicated Counts
– Program Report
 6 digit program codes
 Only reported for those approved for each district
– Course Report
 6 + 2 digit course codes
 Provides overall unduplicated counts
(Data by school, district, consortium, state)
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Reporting Categories
• All data reported out by
– Gender
– Ethnicity (7 codes as of 2011 data)
– Special Populations
 Individuals with Disabilities
 Economically Disadvantaged
 Nontraditional Enrollees
 Single Parents
 Displaced Homemakers
 Other Educational Barriers
 Limited English Proficiency
 Migrant
• Duplicated or Unduplicated Data - specified in the report
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Carl D. Perkins Record Layout 2012
Data Item
School Year
School District
District Type
School Number
MARSS ID Number
Program Code
Course Code
Course Length in Minutes
Grade Received
Teen (single) Parent
Displaced Homemaker
Is a TSA Given
Student Proficiency
Spaces
Number
2
4
2
3
13
6
2
5
1
1
1
1
1
Placement
Fill Justification
1-2
3-6
7-8
9 - 11
12 - 24
25 - 30
31 - 32
33 - 37
38
39
40
41
42
Right Justify, leading zero fill
Right Justify, leading zero fill
Right Justify, leading zero fill
Right Justify, leading zero fill
Right Justify, leading zero fill
Right Justify, leading zero fill
Right Justify, leading zero fill
Right Justify, leading zero fill
P/N
Y/N
Y/N
Y/N
P/N
42 Digit Code Example: 0528530104000000000000001407101504840PNN YP
(140710 is program code and 15 is the course code (see above in grid), TSA given/ student
Proficient)
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Other Data Elements
• Valid Course ID Table
– Program Approval Data Base with 8 digit code by
district
• Student MARSS Data
– MARSS ID Number
– Name
– Teen Parent/displaced Homemaker
– Special Populations
– Migrant
– Graduation/Dropout record
• MCA Data
– Required Assessments for Graduation
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Definitions
• Participant
– 100 hours or more in one career field
• Concentrator
– 240 hours or more in one career field
• Secondary Completer
– A concentrator who graduates
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1S1 Academic Attainment in Reading/
Language Arts*
• Numerator: Number of CTE concentrators who have met the
proficient or advanced level on the Statewide high school
reading/language arts assessment administered by the State
under Section 1111(b)(3) of the Elementary and Secondary
Education Act (ESEA) as amended by the No Child Left Behind
Act based on the scores that were included in the State’s
computation of adequate yearly progress (AYP) and who, in the
reporting year, left secondary education.
• Denominator: Number of CTE concentrators who took the
ESEA assessment in reading/language arts whose scores were
included in the State’s computation of AYP and who, in the
reporting year, left secondary education.
• *FY12 and FY13 Definition will use the GRAD portion of the
MCA10.
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1S2 Academic Attainment in Mathematics*
• Numerator: Number of CTE concentrators who have met the
proficient or advanced level on the Statewide high school
mathematics assessment administered by the State under
Section 1111(b)(3) of the (ESEA) as amended by the No Child
Left Behind Act based on the scores that were included in the
State’s computation of adequate yearly progress (AYP) and
who, in the reporting year, left secondary education.
• Denominator: Number of CTE concentrators who took the
ESEA assessment in mathematics whose scores were included
in the State’s computation of AYP and who, in the reporting
year, have left secondary education.
• *FY12 and FY13 Definition will use the GRAD portion of the
MCA11.
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2S1 Technical Skill Attainment*
• Numerator: Number of Secondary CTE Concentrators within
Programs of Study selected by the state for which stateapproved technical skill assessment instruments have been
identified who pass any of those identified technical skill
assessment instruments pertinent to the Program of Study in
which concentrator status is obtained. (FY10-11, 11-12, 12-13)
• Denominator: Number of Secondary CTE Concentrators within
Programs of Study selected by the state for which stateapproved technical skill assessment instruments have been
identified who attempt any of those identified technical skill
assessment instruments pertinent to the Program of Study in
which concentrator status is obtained.
* FY11 is the first year of TSA reporting for Secondary
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3S1 School Completion
• Numerator: Number of CTE concentrators who
earned a regular secondary school diploma
during the reporting year.
• Denominator: Number of CTE concentrators who
left secondary education during the reporting
year.
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4S1 Student Graduation Rates (Prior Year Data)
• Numerator: Number of CTE concentrators who, in
the reporting year, were included as graduated in the
State’s computation of its graduation rate as
described in Section 1111(b)(2)(C)(vi) of the ESEA.
• Denominator: Number of CTE concentrators who, in
the reporting year, were included in the State’s
computation of its graduation rate as defined in the
State’s Consolidated Accountability Plan pursuant to
Section 1111(b)(2)(C)(vi) of the ESEA.
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5S1 Placement (Prior year data)
• Numerator:
Number of Secondary CTE Completers who
register as participating in higher education
in a data match through the Minnesota Office
of Higher Education
• Denominator:
Number of Secondary CTE Completers.
* Note second quarter enrollment following
graduation (October-December)
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6S1 Nontraditional Participation
• Numerator: Number of CTE participants from
underrepresented gender groups who participated in
a program that leads to employment in
nontraditional fields during the reporting year.
• Denominator: Number of CTE participants who
participated in a program that leads to employment
in nontraditional fields during the reporting year.
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6S2 Nontraditional Completion
• Numerator: Number of CTE concentrators from
underrepresented gender groups who completed a
program that leads to employment in nontraditional
fields during the reporting year.
• Denominator: Number of CTE concentrators who
completed a program that leads to employment in
nontraditional fields during the reporting year.
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Negotiated State Target vs. Actual State
Performance for FY11
Core Indicator
1S1 Reading
1S2 Mathematics
2S1 Technical Skill
3S1 Completion
4S1 NCLB Graduation*
5S1 Placement**
6S1 NT Participation
6S2 NT Completion
OVAE
70.00%
48.00%
90.00%
76.67%
83.00%
90.00%
39.50%
36.50%
STATE
72.52%
37.02%
45.48%
98.21%
97.12%
48.02%
26.65%
11.36%
• ** Prior Year
• ** First year with MOHE Data
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Negotiated State Target for FY12
(state data not available until December 2012)
Core Indicator
1S1 Reading (GRAD)
1S2 Mathematics (GRAD)
2S1 Technical Skill*
3S1 Completion
4S1 NCLB Graduation**
5S1 Placement**/***
6S1 NT Participation
6S2 NT Completion
OVAE
71.00%
40.00%
50.00%
98.00%
96.00%
50.00%
49.50%
33.50%
STATE
• TSA Year 2 ** Prior Year
*** MOHE Data Only
• RED – Renegotiated with OVAE March 2011
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Negotiations with OVAE FY12-14
• 1S1 and 1S2 Reading & Mathematics
– Received permission to use the GRAD portion as of
FY12 and FY13
• 2S1 Technical Skill Attainment
– New for FY11 - TSA in 5 areas
– Add 8 more for FY12
• 5S1 Placement
– Data from MOHE
• 6S1 and 6S2 Nontraditional Data
– Collecting data by courses rather than program
– Duplicated counts for 6S1
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Data Submissions for the P-File
• March
– MDE submits any changes to the Minnesota Certified
Software Vendors for character layout
– Table C – Table of Career and Technical Education
Programs and Licenses
• June
– District CTE personnel (teacher, counselor, local
designated CTE contact) should ensure that all data
are available for the P-file submission (appropriate
programs/courses, course length in minutes,
proficiency status for the courses, TSA identifier, and
TSA proficiency
– MDE web submission site is opened
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Data Submissions for the P-File continued
• Early June through the end of September
– P-files submitted to MDE via the web based submission
(*Written directions are provided to all identified district
personnel who download the data file - 1 per district)
– MARSS errors are reported back to the local districts and
Consortium Coordinators
– Beginning in August, MDE sends out reminders of data
download status to all identified district personnel and 26
Perkins secondary consortium coordinators
– September MDE phones all districts who have yet to
complete the data submission
– September 25, 2012:
WEB SITE CLOSES FOR FY12
CARL PERKINS DATA SUBMISSION
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Data Submissions for the P-File continued
• October – Updates for the FY11 MARSS data are
due to MDE
• November – Initial data is examined for accuracy
• December – Data is due to OVAE via EDEN
• January – *Data Reports available for district
download. Consortia directors should ask the
local district personnel for copies of the district
reports. (*Written directions are provided to all
identified district personnel who download the
data file - 1 per district)
• February – plan for changes for next fiscal year
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Questions and Comments can
be sent to:
[email protected]
An FAQ will be set up on the
MnSCU web site under events
for each Webinar.
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Upcoming Professional Development
Events
http://www.cte.mnscu.edu/events/index.html
• Perkins Accountability II - Postsecondary Webinar
Sept. 27, 2012
10:00 a.m. - 11:00 a.m.
• Annual Perkins Consortium Coordinators Meeting
November 14, 2012
Minnesota Department of Education, Roseville, MN
• Fall Career & Technical Education Conference
CTE: Learning that Works for Minnesota
November 15, 2012
Crowne Plaza West, Plymouth, MN
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Thanks for joining us today!
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• REMINDER: For secondary participants, Continuing
Education Units (CEU’s) will be made available for
teachers for this series of webinars. In order to get
the necessary certificates you must complete the
session evaluation.
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