SHORT REPORTS

THE USES OF SHORT REPORTS • • • • Not more than 5 pages; To make internal communication easier; Reporting progress of company ; To confirm an informal transaction or policy.

BENEFIT OF SHORT REPORTS • • Time Efficiency because no more than 5 pages, to read this report more quickly.

Flexibility the information easier to remember or note it.

INFORMATIONAL AND ANALYTICAL REPORTS

INFORMATIONAL REPORTS • • • Informational report is similar with business letters, there are: clear, complete, true and brief.

Writing style on informational reports just same as writing memo there clear and to the point.

There are two kinds: periodic reports and organizing/personal activity reports.

Periodic Report • • Report the task or job was finished on the time range periodic.

Using informational memo format.

Organizing/personal report: • • • Explain the routine responsibility Write about special task Planning activity for future.

Personal Activity Report • • • To explain about activity personality.

To inform management about important information.

The activity such as: conference, meeting with supplier, attending an exhibition, etc.

ANALYTICAL REPORTS • • • More complete than informational report To discuss a problem on the organization and take any alternative solution on the conclusion part.

To give a recommendation of the best solution can be take to break the problem.

ANALYTICAL REPORTS • • • • • Identify or define a specific topic or problem area.

Offer data specifically related to the topic or problem.

Interpret the meaning of the data - that is, indicate the trends or significant facts supported by the data.

Draw conclusions based on the data, the trends, and the significant facts.

Make recommendations based on the conclusions.