Secretary - Virginia Cooperative Extension | Virginia Tech
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Transcript Secretary - Virginia Cooperative Extension | Virginia Tech
Abbie Lucas
Southeast District 4-H
Cabinet Ambassador
Hampton City Unit
January 19, 2013
Keeps
a log of all minutes throughout each
meeting. (No personal notes)
Checks roll and retains an attendance log
Writes and reads correspondences for the
club. (thank you notes, letters of support,
etc.)
Presides over the meeting if the President
and Vice President are absent
Post
meeting notices and up coming events
electronically
Keep a copy of the clubs plan of work, bylaws, constitution, etc.
If
the club membership is large and
everyone’s face is not familiar, ask for an
assistant or membership secretary who is in
charge of their meeting attendance.
Practice writing minutes based on the
structure of the agenda – (remember to
record the motions and actions)
Make sure you ask for someone to repeat a
motion or report if you did not hear clearly
4-H Teen Club Agenda – November 11, 2012
Call to Order – Kate Belcher President
Pledges: American and 4-H
Minutes – Mounika Ponakala
Roll Call – Mounika Ponakala
Unfinished Business
State Wide Goal
Public Relations Committee Goals:
Congress meeting Goals
New Business
Congress Ideas
Dance, Banquet
Workshops
Group Photo/Carnival/Elections
Service Project/Assemblies/Multimedia
4-H at the Capital
Program
Character Counts! – Camp, Sports, School
Adjourn
(Next Meeting /Event February 11th -13th, 2013)