Transcript Illinois Department of Revenue Internet Filing

Illinois Department of Revenue
Glen L. Bower, Director
2-D Barcode Project
Individual Income Tax
Return
Presented by Ken Kerber
[email protected]
2-D Barcode Project

Implemented January 2000

Software must be approved by Illinois
Department of Revenue

Important to follow 2-D guidelines and
standards

Anticipated volume First Year : 250,000 returns
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Objectives

Process Returns
faster

Reduce processing
steps

Reduce data entry
errors

Reduce Processing
Cost

Capture more data

Speed up visibility on
the system

Issue Refunds Faster
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Illinois Approach

Develop 2D
Specifications
document IL-1351

Develop 2D Test Case
Document IL-1352

Utilized a dynamic,
variable approach to
barcode content

Barcode only contains
the documents that
are present (I.e. if only
2 W-2’s needed,
barcode continues
ONLY 2 W-2’s.

Each form & schedule
has a form identifier
as the first field
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Illinois Approach

Developed scanning process
in-house

Developed with Visual Basic

Integrated into our Electronic Filing
system

Purchased 12 barcode scanners
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Issues

Study the process setup and test to
maximize speed in capture

Acquire the correct equipment

Consider document preparation
time prior to scanning

Ensure you have established
efficient payment handling
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Cost
12 Scanners & cables
12 Scanner Stands
$20,217.25
$960.00
DLL Software License
$3,500.00
Temps (2 for 15 weeks)
$9,585.00
Total Cost
$34,262.25
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Savings
Returns Scanned as of 08/02/2000
(average “keystrokes” of data – 377
per return)
Average Key Strokes data entered per
return (based on a paper return)
238,450
130
Total Keystrokes
30,998,500
Savings at $1.64 per 1,000 keystrokes
$50,837.54
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Net Savings
Total Cost
$34,262.25
Total Savings
$50,837.54
First Year Net Savings
$16,575.29
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Illinois 2-D Barcode System
System Screen Designs
Step 1 - Initial Login Screen
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Step 2 - Batch Setup Screen
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Step 3 - Scan Document Locator Number
(1 dimensional barcode)
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Step 4 - Scan 2D Barcode
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Step 5. Good Scan Correct number of fields per form or schedule
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Step - 6 - Batch completed, close batch
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Future



Modify the 2D
Specifications Document
based on FTA Standards
recommendations
Discussing additional
processes, such as
imaging and scanning
from the image
Discussing additional
returns, such as Sales Tax
or Business Income Tax

Changing to accommodate
law changed for 2001

Including additional
credits : Earned Income
and Tuition Tax

Include Direct Deposit
option

Expand availability to all
tax practitioners
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QUESTIONS ?
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Contact Us
Electronic Commerce Section
Account Processing Division
Information Services
Illinois Department of Revenue
101 W Jefferson MC 1-139
Springfield, IL. 62706
Phone (217) 785-2971
Fax (217) 524-2552
[email protected]
www.revenue.state.il.us
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Thank You
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