Illinois Department of Revenue Internet Filing
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Transcript Illinois Department of Revenue Internet Filing
Illinois Department of Revenue
Glen L. Bower, Director
2-D Barcode Project
Individual Income Tax
Return
Presented by Ken Kerber
[email protected]
2-D Barcode Project
Implemented January 2000
Software must be approved by Illinois
Department of Revenue
Important to follow 2-D guidelines and
standards
Anticipated volume First Year : 250,000 returns
2
Objectives
Process Returns
faster
Reduce processing
steps
Reduce data entry
errors
Reduce Processing
Cost
Capture more data
Speed up visibility on
the system
Issue Refunds Faster
3
Illinois Approach
Develop 2D
Specifications
document IL-1351
Develop 2D Test Case
Document IL-1352
Utilized a dynamic,
variable approach to
barcode content
Barcode only contains
the documents that
are present (I.e. if only
2 W-2’s needed,
barcode continues
ONLY 2 W-2’s.
Each form & schedule
has a form identifier
as the first field
4
Illinois Approach
Developed scanning process
in-house
Developed with Visual Basic
Integrated into our Electronic Filing
system
Purchased 12 barcode scanners
5
Issues
Study the process setup and test to
maximize speed in capture
Acquire the correct equipment
Consider document preparation
time prior to scanning
Ensure you have established
efficient payment handling
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Cost
12 Scanners & cables
12 Scanner Stands
$20,217.25
$960.00
DLL Software License
$3,500.00
Temps (2 for 15 weeks)
$9,585.00
Total Cost
$34,262.25
7
Savings
Returns Scanned as of 08/02/2000
(average “keystrokes” of data – 377
per return)
Average Key Strokes data entered per
return (based on a paper return)
238,450
130
Total Keystrokes
30,998,500
Savings at $1.64 per 1,000 keystrokes
$50,837.54
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Net Savings
Total Cost
$34,262.25
Total Savings
$50,837.54
First Year Net Savings
$16,575.29
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Illinois 2-D Barcode System
System Screen Designs
Step 1 - Initial Login Screen
11
Step 2 - Batch Setup Screen
12
Step 3 - Scan Document Locator Number
(1 dimensional barcode)
13
Step 4 - Scan 2D Barcode
14
Step 5. Good Scan Correct number of fields per form or schedule
15
Step - 6 - Batch completed, close batch
16
Future
Modify the 2D
Specifications Document
based on FTA Standards
recommendations
Discussing additional
processes, such as
imaging and scanning
from the image
Discussing additional
returns, such as Sales Tax
or Business Income Tax
Changing to accommodate
law changed for 2001
Including additional
credits : Earned Income
and Tuition Tax
Include Direct Deposit
option
Expand availability to all
tax practitioners
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QUESTIONS ?
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Contact Us
Electronic Commerce Section
Account Processing Division
Information Services
Illinois Department of Revenue
101 W Jefferson MC 1-139
Springfield, IL. 62706
Phone (217) 785-2971
Fax (217) 524-2552
[email protected]
www.revenue.state.il.us
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Thank You
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