Transcript Microsoft Office 2007-Illustrated Introductory, XP Edition

Microsoft Office Word 2007
Illustrated Complete
Building Forms
Objectives
• Construct a form template
• Add and modify text content controls
• Add Date Picker and Picture content
controls
• Add drop-down content controls
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Objectives
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Add a Building Block content control
Insert Legacy Forms controls
Format and protect a form
Fill in a form as a user
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Unit Introduction
• A form is a structured document with
spaces reserved for entering
information
• Can create a form as a template that
includes labeled spaces, called form
fields, into which users type information
• The form template can include check
box fields, help messages, and other
controls to make the form interactive
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Constructing a Form Template
• A Word form is created as a form
template, which contains all the
components of the form
• A field label is a word or phrase that
tells users the kind of information
required for the field
• A control is the placeholder inserted to
contain data associated with the label
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Constructing a Form Template
Rich Text
content control
Plain Text
content
control
Combo Box
content control
Drop-Down
List content
control
Building Block
content control
contains text and
a SmartArt
graphic
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Date Picker
content
control
Picture
content
control
Legacy Tools
Check Box
Form Field
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Adding and Modifying Text
Content Controls
• Show the Developer tab to work with
form content controls
• Insert text content controls in the
table cells where users will enter text
information
• Two types:
• Rich Text content control
• Text content control
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Adding and Modifying Text
Content Controls
• Rich Text Content Control
• Use when you want formatting, such as
bold or a different font size,
automatically applied to text that users
enter
• Text Content Control
• Use when you do not want formatting
applied or you want to format the entry
with a style
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Adding and Modifying Text
Content Controls
Content
control title
Content
control tags
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Adding and Modifying Text
Content Controls
• Buttons in the Controls group
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Adding Date Picker and Picture
Content Controls
• Use the Date Picker content control
to provide users with a calendar from
which they can select a date
• Use the Picture content control to
provide a placeholder for users to
insert a picture
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Adding Date Picker and Picture
Content Controls
• Selecting a date format
Title and Tag
names
Date format
selected
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Adding Drop-Down Content
Controls
• Drop-Down List Content Control
• Provides a list of choices
• Users can only select from the list
• Combo Box Content Control
• Provides a list of choices
• Users can select from the list or they
can type a new entry
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Adding Drop-Down Content
Controls
• Content Control Properties
Entries for the
Combo Box
content control
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Adding a Building Block
Content Control
• You can create your own Building
Block content control to insert into a
form
• The Building Block content control can
contain both text and objects, such as
pictures and SmartArt graphics
• Turn Design Mode off before you
insert a Building Block content
control
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Adding a Building Block
Content Control
• Selecting the Block Cycle SmartArt
graphic
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Inserting Legacy Forms
Controls
• Enhance a form by including Legacy
Forms controls:
• Text Form Field
• Check Box Form Field
• Work in the Text Form Field Options
dialog box to customize a legacy
form control
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Inserting Form Controls
• Text Form Field Options dialog box
Type list
arrow
100 entered
as the Default
number
Up arrow
Add Help
Text button
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Formatting and Protecting
a Form
• Enhance a form with a customizes fill
color
• Modify cell heights
• Make the form easy to read and
complete for users
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Formatting and Protecting a
Form
• Turn Design Mode off before you
protect a form
• Click the Protect Document button in
the Protect group
• Select the protection required:
• Filling in forms
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Formatting and Protecting
a Form
Filling in
forms
selected
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Filling in a Form as a User
• Before you distribute a form to
others, you need to ensure that all
elements work properly
• Make sure selections appear in list
boxes
• Make sure you can modify content in a
Building Block content control
• Make sure you can insert a picture in
the Picture content control
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Filling in a Form as a User
• Information entered in the form
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Filling in a Form as a User
• Editing a form template
• To edit the structure of a form, you
need to open the template, click the
Protect Document button in the Protect
group on the Developer tab, then click
Stop Protection
• Make changes to the form
• Click the Protect Document button
again
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Summary
• Constructing a Form Template
• A form template contains all the
components of the form
• Consists of a table form that contains
labels and content controls
• A label is a word or phrase that tells users
the kind of information required for the
given field
• A content control is a placeholder into
which users enter information
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Summary
• Adding and Modifying Text Content
Controls
• Insert Rich Text or Text content
controls in the table cells where users
will enter text information
• Adding Date Picker and Picture
Content Controls
• Choose date format
• Provide a placeholder to insert pictures
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Summary
• Adding a Building Block Content
Control
• Can contain both text and objects, such
as pictures and SmartArt graphics
• Inserting Legacy Forms Controls
• Enhance a form by including text form
fields and check box form fields
• Control how users enter information
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Summary
• Formatting and Protecting a Form
• Turn off Design Mode before protecting
a form
• Click the Protect Document button
• Filling in a Form as a User
• Check that all elements work properly
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