Ohio’s Higher Education Information (HEI) System

Richard Petrick Vice Chancellor for Finance Ohio Board of Regents

H IGHER E DUCATION IN M ICHIGAN : L OOKING B ACK AND A HEAD ON THE F IFTH L OOKING A NNIVERSARY OF THE C HERRY C OMMISSION U NIVERSITY OF A NN A RBOR , M M ICHIGAN ICHIGAN D ECEMBER 11, 2009

HEI is…

   Ohio’s state-of-the-art, web-enabled Higher Education Information System Created in Winter,1998 A comprehensive relational data warehouse that contains unit record higher education information on:

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HEI contains…

Student data  Demographics, course enrollments, degree awards, financial aid (all-terms) Faculty data  Demographics, compensation, courses taught Facilities data  Size, use, cost, deferred maintenance of all facilities Financial data  Revenues and expenditures by function and purpose; budget data; research revenues and expenditures Academic programs  Subject, degree level, credits to degree Non-credit instruction

How is HEI Used?

    Administer complex formulas  State operating and capital subsidy provided annually   Resource Analysis Facilities Utilization Develop, implement, and evaluate programs and policies Connect higher education data to other datasets for research and administrative purposes Respond to frequent ad-hoc data requests from legislature, campuses, media, and public

HEI background and development

 Legacy system designed/built in 1960s, useless by 1990s  Reengineered every variable, field, file, submission and acquisition process, and architecture  Designed and built with campus skepticism/opposition, then support  Campuses now have a data warehouse available to them 24/7/365

Promoting partnerships and research

 Designed for use by academic researchers  FERPA was a major hurdle, initially  Agency capacity to help always an issue and limitation  Collaborate with Dr. Bettinger, Long, Hawley and other academic researchers

One recent contribution…

Remedial education, data, and policy: HEI documented…

     Prevalence of need (38% HC per year) Persistence of need (no improvement over time) Location of service (mostly community college) Cost of remediation  State direct costs = ~$60 million per year  Student costs (financial, time, and otherwise) Effects on retention and degree attainment

OhioCore: Legislative response

 Strengthen academic requirements to obtain a high school degree  Restrict enrollment to most universities to students who have completed the OhioCore curriculum  Non-completers  campuses Two-year  State funding for remediation limited for most universities

Selected next challenges

 Restructure adult post-secondary education organization and services  “Making Opportunity Affordable”  Revise/implement success-based state subsidy  Develop performance + need-based grant program

Thank you!