UCONN HCM System Implementation

HCM Implementation - Vision

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Implement a flexible and integrated Human Capital Management System that effectively and efficiently supports the University’s Human Resources and Payroll functions and programs. The HCM system will provide timely access to accurate and relevant data in support of the University’s mission

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Key Drivers: Unsupported version of Legacy system Out-dated technology

HCM Implementation - Scope

Phase 1

• Implement Peoplesoft HCM system to manage and maintain the entire employee life cycle (Hire to Retire) • Implement business process for electronic applicant recruiting • Implement a solution to accept resumes online • Integrate “job search” application with Peoplesoft HCM • Genesys system will be discontinued • Maintain the Focus reporting for the duration of transitional mode and deliver the foundation HCM Datamart • Peoplesoft HCM system will keep the existing integrations intact with SA system and Core-CT system • Replace HR/Payroll Winja application functionality (view paycheck, view benefits, view demographics, view emergency contact, student payroll authorization process) • History will be converted based on business need

HCM Business Process

• Recruiting • Compensation • Talent Development • Payroll • Labor Relations

Source and Select Optimize, track and monitor Talent Reward and Retain Coach and Develop

Source and Select

Recruiting

Peoplesoft Modules

Family

HCM HCM - Customization HCM EPM

Module

Candidate Gateway, Talent acquisition Manager Manage Hires HR Administration Recruiting Mart

Features:

• Candidates can search and view job postings • Candidates can receive job postings that match their preference • Candidates can apply for a job • Candidates can create, review, update and submit their resume online • Seamless integration between UCONN Job Search application, HCM Talent acquisition manager module, HCM Candidate gateway module and HCM HR module •Provide deeper insight into recruiting process and help answer questions like: Whether positions are being filled in a timely manner?

• Electronic PA form for new hire processing

Reward and Retain

Compensation & Benefits

Peoplesoft Modules

Family

HCM HCM - Customization EPM

Module

Base Benefits Mass Salary Increase process, Length of Service process Compensation Mart* (HCM Warehouse)

Features:

• Administer various leave plans and maintain leave accruals for employees • Administer Mass Salary Increase Process for various groups of employees (UCPEA, AAUP etc.) • Calculate various seniority (Longevity, Bumping) for all employees based on various bargaining unit rules • Calculate and post longevity payments to payroll • Integrate UCONN Longevity module and HCM Payroll • Integrate UCONN Salary increase module and HCM Payroll • Employees can view their benefit enrollment Phase 2: Absence Management

Coach and Develop

Talent Development

Peoplesoft Modules

Family

HCM HCM HCM EPM

Module

eDevelopment* ePerformance* Learning Management* Learning and Development Mart* (HCM Warehouse)

Phase 2:

• Enable employees and faculty to manage information about professional education, honors and awards, licenses and certificates and professional training • Enable faculty members to review, add, update, or delete information about professional memberships, administrative posts, committees, presentations, significant special projects, student advising, and teaching responsibilities • Enable employees and faculty to review training opportunities and request training enrollment

* Not licensed

Optimize, Track and Monitor

HR Administration

Peoplesoft Modules

Family

HCM - Customization HCM

Module

Manage Employee Data Changes HR Administration

Features:

• Automate the data change process with appropriate workflow. ex: funding changes, job title changes, ad-hoc salary changes • Maintain core HR data (job codes, pay groups, etc.) • Union Labor Management (labor agreements) • Labor Relations Management (grievances etc.) • Position Management • Integrate UCONN Manage employee data changes module and HCM HR Module

Optimize, Track and Monitor

Payroll Administration

Peoplesoft Modules

Family

HCM - Customization HCM HCM

Module

Employees can view their paycheck Payroll Administration Time & Labor

Features:

• Calculate Gross earnings • Process FLSA overtime rate calculations • Seamless integration between UCONN HCM Payroll & Core CT Payroll system • Replace CLASTIME (time & labor rules) with UCONN HCM Time & Labor rules • Replace Student time system with HCM Time & Labor • Capture leave taken and update leave balances

Other features

• Enhance user accessibility with Single sign-on using CAS • Enhance user reporting – HCM Warehouse • Simplify Security management by automating the role assignment to users • Improve the MUD table maintenance by interfacing HCM data to MUD table • Enhance the Special Payroll Adjunct Hire process by improving the data communication between HCM and SA systems

HCM Implementation – Phase 2

• Employee and Manager Self Service transactions (business process improvement) • Migration towards new reporting functionality and technology • Replace TAS with HCM time & Labor • Convert “job search” application to HCM • Identify and evaluate shadow systems for potential enhancements • Analyze and evaluate potential business process improvements for HR client stake holders