EOY 2-3 Training Presentation

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Transcript EOY 2-3 Training Presentation

End of Year (EOY) 2 & 3 Reporting

Program Participation and Discipline

End of Year 2 & 3 Training v1.2, May 10, 2013

Who’s Supposed to Be Here

Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS

End of Year 2 & 3 Training v1.2, May 10, 2013

Training Sequence

Essential 1: Overview & Requirements Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Essential 4: Anomalies Fall 2 Spring 1 End of Year 2 & 3 End of Year 1& 4 End of Year 2 & 3 Training v1.2, May 10, 2013

Rules Mute yourself

HOLD

Silence cellphones

conversation at a time

End of Year 2 & 3 Training v1.2, May 10, 2013

Agenda Overview EOY 2: Program Participation

EOY 3: Discipline Wrap-Up

End of Year 2 & 3 Training v1.2, May 10, 2013

Overview

End of Year 2 & 3 Training v1.2, May 10, 2013

Acronyms

       

EOY

(ee-oh-why) End of Year

AY

(ay-why) Academic Year

CARS

(cars) Consolidated Application Reporting System

CSIS

(cee-sis) California School Information Services

CSPR

(cee-ess-pee-are) Consolidated State Performance Report

EDEN

(ee-din) Education Data Exchange Network

ESEA

(ee-ess-cee-ay) Elementary and Secondary Education Act

FCMAT

(fik-mat) Fiscal Crisis Management Assistance Team End of Year 2 & 3 Training v1.2, May 10, 2013

Acronyms cont’d

      

GFSA

(gee-f-say) Federal Gun-Free Schools Act

LEA

(el-ee-ay) Local Education Agency (site, COE, etc.)

NCLB

(n-cee-el-bee) No Child Left Behind

SIF

( siff) CBEDS School Information Form

SIS

(ess-eye-ess) Student Information System

SSID

(ess-ess-eye-dee)Statewide Student Identifier

UMIRS

(yu-mers) Uniform Management Information Reporting System End of Year 2 & 3 Training v1.2, May 10, 2013

Information Reported in EOY

EOY2: Program Participation

Count of homeless students and students participating in programs

EOY3: Student Discipline

Count of specific disciplinary incidents End of Year 2 & 3 Training v1.2, May 10, 2013

Schools Which Need to Report

10 Participants

Crs

EOY 1

Staff CTE

EOY 2 EOY 3 EOY 4

Pgm Disc Waiv

School Type Traditional (non-educational options schools) District Level Programs (Independent Study and Home Hospital Programs) County Community District Community Day Youth Authority Schools (currently called Division of Juvenile Justice) Juvenile Court Schools Continuation High Schools Opportunity Alternative Schools of Choice State Special Schools Home and Hospital Schools (7) Special Education Consortium Special Education Non-Public School Group (0000001) (3) ROP/ROC (5)

Y P P P P Y Y P P P N N P P P Y P P P P P P P Y Y P P P N N Y P Y Y Y Y Y Y Y Y Y Y (1) Y (1) N N Y P Y Y Y Y Y Y Y Y Y Y Y P N Y P Y Y Y Y Y P N Y Y Y Y Y Y Y (2) P (2) Y Y (2) Y (2) Y (2) Y (2) Y (2) Y (2) Y (2) Y (2) Y (2) Y (2) P N Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data (1) Students completing courses in grades 7 12 only (2) Only schools with students in grades 10-12 (3) Records for students enrolled at Nonpublic Nonsectarian Certified Schools (NPS) should be submitted using school code 0000001 in the School of Attendance field (1.05) and NOT the individual NPS school codes. The actual NPS school code is submitted in the School of Attendance NPS field (1.06)

(5)

ROC/Ps will not submit data directly to CALPADS. CALPADS will collect data on student ROC/P course enrollment and completion through the student's primary school course enrollment and completion submission.

(7)

Home and Hospital schools are assigned a distinct county-district-school code and are not the same as a district-level operated Home and Hospital Program End of Year 2 & 3 Training v1.2, May 10, 2013

Schools Which Need to Report

11 Participants

Crs

EOY 1

Staff CTE

EOY 2 EOY 3

Pgm Disc

EOY 4

Waiv

School Grade Levels Served Infants - IN Toddlers - TD Prekindergarten - PS Kindergarten - KN First Grade - 01 Second Grade – 02 Third Grade – 03 Fourth Grade – 04 Fifth Grade – 05 Sixth Grade – 06 Seventh Grade – 07 Eighth Grade – 08 Ninth Grade – 09 Tenth Grade – 10 Eleventh Grade – 11 Twelfth Grade – 12 Ungraded Elementary – UE Ungraded Secondary – US Adult – AD

N N N N N N N N N N Y N P

P P Y Y Y N N N N N N N N N N P P Y Y Y Y N P

N N N N N N N N N N P P Y Y Y Y N P

Y(8) Y(8) Y(8) Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

N N N N N N N N N N N Y N Y N N N N Y Y

N N N Y Y Y Y Y Y Y Y Y Y

Y Y Y Y Y

(8)

Updated SINF data for Infant, Toddler, and Prekindergarten in EOY 2 are only required for purposes of certifying report 5.4 - Homeless Students Enrolled - Unduplicated Count by School End of Year 2 & 3 Training v1.2, May 10, 2013

How Data Was Reported Before

EOY

Data

Programs 3 Discipline

Previous Method

Portions of the Consolidated Application Reporting System (CARS, formerly ConApp) School Reporting Form LEA Reporting Form for ESEA • Title 1, Part A Basic Grant • Title 1, Part A Neglected Portions of CBEDS-School Information Form (SIF) • Opportunity program participants • Pregnant or Parent program participant (any program including CalSAFE) • California Partnership Academy participants Portions of the Consolidated Application Reporting System (CARS, formerly ConApp): LEA Reporting Form • Federal Gun-Free Schools Act (GFSA) School Reporting Form • Uniform Management Information and Reporting System Data (UMIRS)

End of Year 2 & 3 Training v1.2, May 10, 2013

How Data Will Be Used

EOY

2 2 3

Data

Programs Homeless Enrolled Discipline

Funding

Title I programs None None

Legislation

Public Law 107-110, sections 1501(a)(1) & 1501(b)(2) None ESEA Title IV, Part A, Subpart 3, Section 4141 (e)

Used for

EDEN, CSPR, and DataQuest reporting EDEN, CSPR, and DataQuest reporting EDEN, CSPR, and DataQuest reporting

Parallel

No No No Aggregate Numbers from all End of Year submissions will be posted to DataQuest, but data format is still in discussion

ESEA – Elementary and Secondary Education Act CSPR – Consolidated State Performance Report EDEN – Education Data Exchange Network End of Year 2 & 3 Training v1.2, May 10, 2013

Updating CALPADS for End of Year

Update CALPADS with EOY records throughout the Academic Year (AY) July 1, 2012 – June 30, 2013 Any student enrolled during the Academic Year will be counted All new and updated records must be posted the day before certifying to be included in the snapshot

End of Year 2 & 3 Training v1.2, May 10, 2013

What Record Types to Enter or Update 15 Online Student Enrollment Student Information Student Program

Staff Demographics Course Section Student Course Section

Student Career Technical Education Student Discipline

Student Waivers

Batch

SENR SINF SPRG SDEM CRSC* SCSC* SCTE* SDIS* SWAV*

1 End of Year 2 3 4

U U U U U U U R R U U U U R R R R R * Full replacement files U= Update R=Required Do not submit SASS. It is not required for EOY and submitting it may wipe out Fall 2 data End of Year 2 & 3 Training v1.2, May 10, 2013

Batch Submission

2 1 4

EOY file types are highlighted. Submit updates on other file types as needed to ensure accuracy.

3 16

End of Year 2 & 3 Training v1.2, May 10, 2013

End of Year Roles End of Year 2

EOY2 Data collection Certifier SPRG

3

EOY3 Data collection Certifier SDIS

All

Superintendent Certifier SENR SINF End of Year 2 & 3 Training v1.2, May 10, 2013

Important Dates for EOY 1-4

Snapshot starts April 29 Certification deadline July 31 Amendment window September 11

18 CALPADS Calendar:

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Program Participati on EOY 2: Program Participation

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EOY 2: Purpose

Federal program participation counts (Title I)* State program participation counts US Department of Education CA Department of Education Federal NCLB reporting requirements State reports * Formerly reported through the Consolidated App Reporting System (CARS/Con-AP) End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Information Reported

Program Participation Homeless Students

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Data Included Program Participation

Student Enrollment Student Information Student Programs Any program listed below

22 Code(s)

122 174 113 162 180 108 101

Program

NCLB Title I Part A Basic Targeted NCLB Title I Part A Neglected California Partnership Academy Pregnant or Parenting Programs (including Cal-SAFE) CAHSEE Intensive Instruction Opportunity Program 504 Accommodation Plan (eligible or participating)

Type

Federal Federal State State State State State End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Programs Reported

Name

California Partnership Academy Pregnant or Parenting Programs (including Cal-SAFE) CAHSEE Intensive Instruction NCLB Title I Part A Basic Targeted NCLB Title I Part A Neglected 504 Accommodation Plan Opportunity Program

Code

113 162

EOY2

P P 180 122 174 101 108 P P P E or P P

Value

P E

Legend Education Program Membership code

Participating-3 Eligible-1 Do not report Title I Part A Basic Targeted program records for schools that are NCLB Title I schoolwide Programs should be reported at each school a student attends except for summer schools

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Data Included Homeless Students

Student Enrollment Student Information Primary Residence Category Code* of any of the following: Temporary Shelter (100) Hotel / Motels (110) Temporarily Doubled Up (120) Temporarily Unsheltered (130)

24 *

Homeless students are identified by Primary Residence Category not by a program record.

CALPADS maintains a history of the data included in this field, but most SIS programs do not.

If a student is reported as homeless at any time during the Academic Year, it is important to update CALPADS as soon as possible or that data may be lost and not reported End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Required Fields Program Participation

Record SPRG Element(s)

Reporting LEA School of Attendance Academic Year ID SSID Local Student ID Student Legal First Name Student Legal Last Name Student Birth Date Student Gender Code Education Program Code Education Program Membership Code Education Program Membership Start Date Education Program Membership End Date Education Service Academic Year

Values and/or Notes

Must be same school as enrollment record 101, 108, 113, 122, 162, 174, 180 Must fall within enrollment that overlaps EOY reporting period Required if Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted)

See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Required Fields Program Participation

Record Element(s)

Education Service Code

SPRG

California Partnership Academy ID

Values and/or Notes

Required if Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted) Required if Education Program Code = 113 (California Partnership Academy)

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EOY 2: Required Fields Homeless Students

Record SINF Element(s)

Effective Start Date Effective End Date Reporting LEA School of Attendance Academic Year ID SSID Local Student ID Student Legal First Name Student Legal Middle Name Student Legal Last Name Student Birth Date Student Gender Code Student Birth Country Code Primary Language Code Student Hispanic Ethnicity Indicator Student Ethnicity Missing Indicator

Values and/or Notes

Required if Student Ethnicity Missing Indicator is blank or N Required if Student Hispanic Ethnicity Indicator is blank

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Required Fields Homeless Students

Record Element(s)

Student Race 1 Code Student Race Missing Indicator

Values and/or Notes

Required if Student Race Missing Indicator is blank Required if all of the Student Race Codes are blank

SINF

Grade Level Code Primary Residence Category Code Interdistrict Transfer Code District of Geographic Residence Residential Address Line 1 Residential Address Line 2 Residential Address City Name Residential Address State Province Code Residential Address Zip Code English Language Acquisition Status Code English Language Acquisition Status Start Date 100, 110, 120, or 130 If English Language Acquisition Status Code not equal to EO

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Required Fields Homeless Students

Record Element(s)

Student Proficient or Advanced for ELA Code Student Initial US School Enrollment Date

Values and/or Notes

Required if English Language Acquisition Status Code = RFEP Required if Grade Level Code = KN 12, UE, or US and Student Birth Country Code not equal to US or PR

SINF

-OR Enrolled in US School less than Three Cumulative Years Indicator Student Initial Ninth Grade Entry Year Parent Guardian Highest Education Level Code Required if English Language Acquisition Status Code = EL Required if Student Birth Country Code not equal to US or Puerto Rico and Grade Level Code = PS-12, UE, or US CALPADS will calculate

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Online - Adding Program Records 1 2 3 4

Search for an existing SSID or choose a list to view

5 30 6

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EOY 2: Online - Adding Program Records 31 7

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Online - Adding Program Records

Must be within the student’s enrollment at the ‘School of Attendance LEA’ above End Date optional

8 32

Required Optional

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EOY 2: Online - Adding Homeless Student Data 33

Required Conditional To classify a student as Homeless, populate the field with any of the four homeless codes End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Error Highlights

34 Error Code Severity

Rejected Records

Rule

SPRG0083 SPRG0168 SPRG0247 SINF0259 F F W W If Education Program Code = 113 (California Partnership Academy) Then California Partnership Academy ID must be populated If Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted) Then Education Service Academic Year must be populated NCLB Title I Part A Basic Targeted Records Submitted for a Title I Part A School-wide School Update may overwrite a prior homeless Primary Residency Category Code (

new 12/13 AY

)

Error Code Severity

Certification Errors

Rule

CERT073 W No Program Data Submitted for a School CERT097 CERT101 F W Missing Title I Targeted Assistance Program Records (122) Primary Residence Category Code Missing, Invalid, or Not Current Within the LEA Enrollment.

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Reports

5.1 – Program Participants – Count 5.4- Homeless Students Enrolled 5.3 – Program Participants – Student List

5.2 - Program Participants – NCLB Title I Part A Basic Targeted Education Services

5.5 – Homeless – Student List

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: 5.1 - Program Participants Count School Code

5814530

School Name

FCMAT High 5814531 CSIS Middle

Total - Selected Schools Opportunity Program (108) State Program Participant Count California Partnership Academy (113) California School Age Families Education (Cal SAFE) (162) CAHSEE Intensive Instruction (180)

1 0 0 1 1

1 Student Programs (SPRG) data Federal Program Participation Count 504 Accomodation Plan (101)

NCLB Title I Part A Basic Targeted (122)

3 2

3 NCLB Title I Part A Basic School-wide (NA) *

0 7

7 NCLB Title I Part A Neglected (174)

1 0

* For Title I Part A Basic School-wide schools, counts in this column are based on cumulative Academic Year enrollment, not program records.

** For Juvenile Court and Division of Juvenile Justice Schools Counts, Title I Part D program counts are based on cumulative Academic Year enrollment, not program records

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: 5.4 - Homeless Students Enrolled School Code

5814530 5814531

School Name

FCMAT High CSIS Middle

Total - School (Unduplicated) Grade Level Total By Grade Temporary Shelters (100) Hotels/Motels (110) Temporarily Doubled Up (120) Temporarily Unsheltered (130)

9 1 1 0 0 0 10 11 4 7 2 2 1 2 0 2 1 1 12 6 7 8

All

2 4 6 5

1 0 1 2

0 0 1 0

1 0 3 2

0 4 1 1

8 Student Information (SINF) data School Code School Name Total - Selected Schools Grade Level Total By Grade Temporary Shelters (100) Hotels/Motels (110) Temporarily Doubled Up (120) Temporarily Unsheltered (130)

6 4 0 0 0 4 7 8 6 5 1 2 1 0 3 2 1 1 9 10 1 4 1 2 0 1 0 0 0 1 11 12

All

7 2

2 1

2 0

2 1

1 0

8 37

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 2: Reminders

End of Year 2 & 3 Training v1.2, May 10, 2013

Break Time!

5 minute break

Remember that you can attend the CALPADS Q & A sessions on

Wednesdays at 3 p.m

. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Discipline

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Purpose

Student discipline information* US Department of Education Federal reporting required by NCLB Title IX CA Department of Education Consolidated State Performance Report

* Formerly reported through the UMIRS page of the Consolidated Application and Reporting System (CARS) End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Terminology

New federal requirements implemented 11/12 require discipline data to be reported at the Incident level

Incident

The event that occurred

Offense

The infringement, misdemeanor, or crime student committed End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Information Reported

* Limited to offenses defined in Education Code 48900 or 48915

Offenses* that resulted in a suspension or expulsion Offenses* committed by Special Education students Offenses* that involved a weapon

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: How Records Are Related

Student

Offense Offense

Incident

Student

Offense

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Data Included Offenses Resulting in a Suspension or Expulsion

Student Enrollment Student Information Student discipline Grades K-12, UE and US Offense* that has a code defined in CALPADS Suspension Expulsion * Limited to offenses defined in Education Code 48900 or 48915

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Data Included Special Education Offenses

Student Enrollment Student Information Student Program Student Discipline Grades K-12, UE and US Special Ed (144) Offense* that has a code defined in CALPADS * Limited to offenses defined in Education Code 48900 or 48915

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Data Included Weapon Offenses

Student Enrollment Student Information Student Discipline

Grades K-12, UE and US Weapon offense (Student Offense Codes 100, 101, 103, 104, 105) End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Required Fields

48 Record

SDIS LEA / School

All Discipline Records

Element(s) Values and/or Notes Report student at school of enrollment regardless of where incident took place

Academic Year SSID Local Student ID Name Date of Birth Gender Disciplinary Incident ID Must be the same for all offenses part of a single incident.

Disciplinary Incident Date Student Offense Code Most Severe Offense Code Disciplinary Action Taken Must be the same for all offenses part of a single incident Only one may be reported per student per incident See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Required Fields

Record SDIS Element(s)

Expulsions

Expulsion Modification Code

Values and/or Notes Record SDIS Element(s)

Student Offense Code

Weapon Offense

Values and/or Notes

100, 101, 103, 104, 105 Weapon Category Code

Record SDIS

Special Ed Student Offense

Element(s) Values and/or Notes

Discipline Action Authority Student Instructional Support Indicator Incident Disciplinary Action Duration Days

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Online - Adding Student Discipline Information 1 2 3 4

Search for an existing SSID or choose a list to view

5 50 6

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Online – Adding Student Discipline Information 51

Add a new discipline offense to the student’s history or edit an existing record

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Online – Adding Student Discipline Information 52 9 8

Required Conditional End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Severity-of-Offense Hierarchy Incident

Shoved another student (504)

Most severe

Punched another student (500) Brought chainsaw to school (204) Taunted another student (506)

Related offense codes 103 Brandishing a Knife 500 Caused Physical Injury 504 Used Force or Violence 506 Harassment or Intimidation Homicide (use code 500) Forcible rape Robbery/extortion Assault with a deadly weapon Battery Possession of a weapon Sexual offenses (other than forcible rape) Sale or furnishing of drugs Possession of drugs for sale Possession/sale of alcohol Use of drugs/alcohol Possession of paraphernalia Destructive/explosive device (bomb threat included) See the

Student Offense

code set in the CALPADS Code Sets document on the Resources slide near the end of the presentation for the full code list End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Online - Adding a Discipline Incident 1 2 3 54

Add a new incidents, edit existing incidents, or maintain the list of students associated with an incident.

4b 4a 4c

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Online – Adding a New Discipline Incident 55 2

Required Conditional

Every offense for every student needs to be entered; only the final Disciplinary Action Taken should be reported End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Online – Editing an Incident 1

If editing an existing record, delete button will be available.

Required

2a 2b 56

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EOY 3: Online – Maintain Student List 57

Add a student to the incident or edit an existing record

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EOY 3: Online - Adding or Editing Student Offense Record 58

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EOY 3: Error Highlights

59 Error Code Severity

SDIS0072 SDIS0090 SDIS0091 SDIS0093 SDIS0094 SDIS0096 SDIS0097 SDIS0153 SDIS0154 SDIS0208 SDIS0212 SDIS0245 SDIS0251 F F F F F F F F F F F W F

Rejected Records

Rule

Retired SSID -- Mismatch of SSID Demographics Invalid Disciplinary Incident Occurrence Date - Academic Year combination Invalid Student Offense Code and Weapon Category Combination Disciplinary Incident Occurrence Date Greater Than Current Date Mismatch of Disciplinary Incident Attributes Missing Incident Disciplinary Action Duration Days Invalid Incident Disciplinary Action Taken Code Missing Disciplinary Action Authority Code Missing Student Instructional Support Indicator Missing Expulsion Modification Category Code Duplicate discipline records exist for the same student Student not enrolled on Disciplinary Incident Occurrence Date Mismatch of Student's Disciplinary Attributes

Error Code Severity

CERT071 CERT101 W W

Certification Errors

Rule

No Discipline Data Submitted for a School Missing Student Address record with a valid Primary Residency Category Code End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Reports

7.1 – Discipline Incidents – Count by Most Severe Offense 7.2 Discipline Incidents – Student List

7.3 – Discipline Actions – Count 7.6 – Discipline Actions – Persistently Dangerous Offense Expulsions 7.4 – Discipline Actions – Count by Offense 7.5 – Discipline Offenses – Student List End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: 7.1 - Discipline Incidents – Count by Most Severe Offense School Code

5814530 5814531

School Name

FCMAT High

Most Severe Offense

103-Brandishing a Knife CSIS Middle 201-Possession of Controlled Substance 512-Property Damage 513-Bullying

TOTAL

201-Possession of Controlled Substance 403-Sexual Harassment 513-Bullying

TOTAL TOTAL - Selected Schools

103-Brandishing a Knife 201-Possession of Controlled Substance 403-Sexual Harassment 512-Property Damage 513-Bullying

TOTAL Incident Count

3 12 8 21

6 4 10

3 18 4 8 31

64 Student Discipline (SDIS) data 61

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: 7.3 - Discipline Actions - Count 62

Click

School Code

5814530 to expand the view of the data

School Name

FCMAT High

Gender Total

F M

Student Discipline (SDIS) data Ethnicity/Race # of Students That Committed an Offense (unduplicated) 50 Total

Hispanic White

4 8

Total

Hispanic White

20 18

Disciplinary Action Taken # of Offenses # of Suspensions Committed (100) # of Expulsions (200) # of In School Suspensions (110) # of No Suspension of Expulsion (300) 129 9 6 8 5 26

1 16

103

50 53 2

4 2 1

3 1 2

3 2 0

3 1 End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: 7.4 - Discipline Actions - Count by Offense

Click to expand the view of the data

Student Discipline (SDIS) data School Code

5814530

School Name

FCMAT High

Offense Code Gender Total

Ethnicity/Race Total # of Students That Committed Offense (unduplicated)

2 509-Hazing

Hispanic White 1 1 M

Total

Hispanic

10 White 9

# of Times Offense Occurred # of Suspensions (100) Disciplinary Action Taken # of Expulsions (200) # of In School Suspensions (110) # of No Suspension of Expulsion (300) 45 8 1 5 16 8

4 4

1 1

0 0

1 1

2 4

20 17

4 2

1 0

2 1

5 5

End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: 7.6 - Discipline Actions - Persistently Dangerous Offense Expulsions Based on Fall 1 enrollment (report 1.1) School Code School Name

5814530 FCMAT High

Total Certified Primary Enrollment

3701 385

Expulsions for Persistently Dangerous Offenses Total # of Expulsions # of Expulsions / 100 Enrolled Students

10.4

5814531 1234567 CSIS Middle 921 123 Elementary 516 18 2 1.9

0.4

Student Discipline (SDIS) data Expulsions for Persistently Dangerous Offenses Of Expulsions per Offense Code, Used to Determine At Risk Schools (listed in order of most severe offense) ** 503

15 0 0

103

10 1 0

500

20 2 0

505

22 1 0

100

33 0 0

105

16 1 0

600

48 0 0

200

20 0 0

401

46 0 1

400

155 13 1

At Risk School ? **

Y Y N ** Refer to User Manual Glossary definition for Persistently Dangerous Offense and At Risk School

A school is determined to be ‘At Risk of Becoming Persistently Dangerous’ when: • It has fewer than 300 students and expulsions are greater than three OR • It has more than 300 students with more than one expulsion per one-hundred enrollments End of Year 2 & 3 Training v1.2, May 10, 2013

EOY 3: Reminders

End of Year 2 & 3 Training v1.2, May 10, 2013

Wrap Up

Wrap-Up

End of Year 2 & 3 Training v1.2, May 10, 2013

Full Replacement Files

EOY

1 3 4

Rec Type

CRSC SCSC SCTE SDIS SWAV

Operational Key Fields

School of Course Delivery Academic Year ID Academic Term Code School of Course Delivery Academic Year ID Academic Term Code Marking Period Code School of Attendance Academic Year ID School of Attendance Academic Year ID Academic Year ID Reporting LEA SSID Education Regulatory Exemption Code End of Year 2 & 3 Training v1.2, May 10, 2013

Programs Used for Report Sub-Groups

These programs are used in reports (R) or report filtering (F) on SSIDs that have met the criteria for inclusion in one or more of the EOY submissions. If displayed in reports, LEAs are expected to assess their accuracy.

EOY

2-3 2 2 2 2 2 3 3 3 3 3 3

Report

1.0a

5.1

5.4

5.2

5.3

5.5

7.1

7.3

7.4

7.6

7.2

7.5

Socio Migrant Ed (135) Economically Disadvantaged

N/A N/A

Special Ed (144)

N/A

GATE (127)

N/A F F F F, R F, R F F F F, R F F F F F, R F, R F F F F F F, R F

Value

F R N/A

Legend Used In

Filters Report Not applicable

End of Year 2 & 3 Training v1.2, May 10, 2013

End of Year Steps

1. Setup SIS Roles 2. Update the CALPADS ODS Submit records Fix rejected records Post records 3. Review Snapshot Review and fix certification errors, review warnings Review reports 4. Certify Level 1 (EOY 1-4 Data Collection Certifier) Level 2 (Superintendent Certifier) End of Year 2 & 3 Training v1.2, May 10, 2013

Certification Status

Each EOY snapshot must be individually certified at Level-1 and then at Level-2

End of Year 2 & 3 Training v1.2, May 10, 2013

Certification Details

4 2 1

1 Data Processor 2 Superintendent or Administrator

1 3 2 4 1 3 4

End of Year 2 & 3 Training v1.2, May 10, 2013

Suggested Timeline

10 days Complete SIS Data Population 10 days Upload files and correct errors or discrepancies as needed 10 days Review certification reports, correct errors, and fix discrepancies 4/29 5/10 5/24 10 days Distribute reports for review and approval 6/7* 1 day Certify (level 1 and level 2) 7/31

Reminder:

If you plan to decertify, allow adequate time to make corrections and for snapshots to run

* Make sure to adjust dates if your office closes earlier for summer End of Year 2 & 3 Training v1.2, May 10, 2013

Certification Reminders

End of Year 2 & 3 Training v1.2, May 10, 2013

2012-2013 EOY Changes

Implemented

1/19/2013

Functionality

Extract

Description

New extract for SSID’s acquired online 2/25/2013 11/16/2012 2/25/2013 6/11/2012 2/25/2013 Validation Rule Validation Rule Validation Rule Validation Rule Certification SINF0214 will ignore changes to English Language Acquisition Status when the ODS field contains TBD SINF0255 – Warning to encourage appropriate classification and reclassification of English learners in ELAS Code field 2.41

SINF0259 – Warning update may overwrite a prior homeless Primary Residency Category Code CERT093 – Updated Error Name, Error Description, and Suggested Resolution Added Level 1 and Level 2 buttons to the CALPADS Certification Details screen

End of Year 2 & 3 Training v1.2, May 10, 2013

2012-2013 EOY Changes

Implemented

10/14/2012 8/13/2012 2/25/2013

Functionality Description

Validation Rule Validation Rule Programs IVR189 New validation rule to allow short term enrollment (30) for Home Hospital SDIS096, SDIS153, and SDIS154 Validation that Special Education students have a program record within the Incident’s Effective Date EOY 2 Removal of reporting requirement for programs Title 1 D programs (164, 171, 172, 173) 2/25/2013 8/13/2012 8/13/2012 Reports Reports Reports 5.1 and 5.3 Removal of all references to Title 1 Part D (164,171, 172, 173) Reports 5.1 and 5.3 to include Education Program Code 101 (504 Accommodation Plan) Reports 5.4 and 5.5 to include Grade Levels PS and TD

End of Year 2 & 3 Training v1.2, May 10, 2013

Resources

CALPADS Calendar

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Document

CALPADS File Specifications (Forms) CALPADS Code Sets CALPADS Valid Code Combinations CALPADS Error List

Description

File layout and requirements for batch submission Detailed state code lists Matches up related codes Detailed error message descriptions

Sections

SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, & SCTE tabs SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, SCTE, EOY 1-4 tabs CALPADS Data Guide Detailed requirements

End of Year 2 & 3 Training v1.2, May 10, 2013

Resources

Career Technical Education documents

http://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdf

http://pubs.cde.ca.gov/CTE/index.aspx

Administrator Recommendation of Expulsion Matrix

http://www.cde.ca.gov/ls/ss/se/expulsionrecomm.asp

CALPADS Training Registration

https://www.calpads.ca.gov/Training/

End of Year 2 & 3 Training v1.2, May 10, 2013

Support

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210 E-mail: [email protected]

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

End of Year 2 & 3 Training v1.2, May 10, 2013

Training Evaluation Please complete our survey

End of Year 2 & 3 Training v1.2, May 10, 2013