Transcript CEPI Update - Genesee Intermediate School District

MSDS/CEPI
Morning Update
Genesee Intermediate School District
September 2012
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Featuring
Debi Hartman
and
Stacy Hodges
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With contributions from the
GISD district participants!
Thank you CEPI for your
contribution to the
presentation!
Excerpts from the CEPI Fall 2012 MPAAA
Presentation
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Coming up this morning…
MI School Data
Fresh new looks for fall
Reports
Headlines
Tips for a smooth submission
Timelines
Graduation/Drop Out Activity
The View
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Michigan School Data
(MI School Data)
MI School Data
One-stop access to…
 Annual Education Reports (AER)
 Statewide education dashboard
 All Data for Student Success (D4SS) reports
 And more coming soon!
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MI School Data
 Who has access?



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The public
(no password required)
Local district users
(password required)
Researchers
(password required)
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MI School Data
Current functionality
 District/School
 Staffing/Financial
 Assessment and Accountability
 Student Count Information
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 Postsecondary Reports by High
School/District
NEW this Fall!
Ty & the gang
update needy
Web Sites
Extreme makeover:
Web Site Edition
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Early
On
Joins
MSDS
REPORTING
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Early on®
Need Help??
Visit the General Collection
Web Site
http://www.mi.gov/cepi/0,1607,7-113-986_50502_53580---,00.html
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New reports
Early On
Early On Student Roster
Early On Assessment Roster
(coming EOY 2013)
Initial IFSP Report
Part C Transition Report
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New reports
Assessment-related
 Missing Data: LEP & Special
Education
 Student Roster Report
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Enhanced reports
Adult Ed Alpha List
 Grouped by Reporting Period
(JUL, OCT, FEB, APR)
 Broken down by Program Code
(ABE, ESL, GED, etc)
District Special Education Report
 Ethnicity added
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Enhanced reports
Student Count by Primary Ed Setting
 Age calculated as of Count Date
 Displays all codes
(shows 0s for no codes reported)
 Highlight row when outside age range
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Direct Certification Update
What’s on the Menu?
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Direct Certification Improvements
Beginning with December refresh:
 Students reported in EOY 2012 or
Early On Collection excluded
(public schools only)
New Report Format:
 Eligible Category and Exit Date
 Helpful for identifying students for
LEARS/CEO reporting
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PEPE and SRM
PEPE is assigned when:
 District reports a student in SRM
regardless of FTE
AND
 Student is not submitted by another
district
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Headlines
2012-2013 School Year Update
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Headlines
Fall & EOY General Collections
 Early On now included
Fall & Spring General Collections
 Change in timeframe
Certify by 6th Wednesday
Nov. 14, 2012
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Advanced and Accelerated
DUMPED
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Headlines
 All PK-12 Certified Collections
 EC Special Ed Assessment may only have
Entry Date or Exit Date
 Graduates may not be reported as
continuing
 Completers will receive warning if reported
as continuing
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 Initial IEP may not be reported for child
younger than 2 ½ years
Headlines
 All PK-12 Certified Collections
 “IEP Date” (Special Ed Component)
 Child 2 ½ years or younger = IFSP date
 Child 2 ½ to 3 years = could be IFSP or
IEP date
 Child 3 years or older = IEP date
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Headlines
 All PK-12 Certified Collections
 LEP data
 If Primary Home Language is English, also
report a secondary language
 Report even if not participating for all
eligible students
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Headlines
 All PK-12 Certified Collections
 Discipline Data
 Incident ID should be unique for the
student
 Last In Wins!
 Must have different dates for start
date characteristics
 Follow up code is not required when
the cumulative total number of days
is greater than 10 for any incident
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Headlines
 All PK-12 Certified Collections
 Special Ed Transition (Grade “14”)
 Must be 18 or older as of Dec. 1
 Must have a current IEP
 May have general ed FTE
 Completed applicable MI K-12 assessments
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Headlines
Early Childhood Collections
Only GISD as Submitting Entity for:
 GSRP
 GSRP/Head Start blended
 Great Parents Great Start
(GPGS) (SKIP)
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Headlines
Early Childhood Collections
 New EC Funding Type – only
submitted for:
 GSRP
 GSRP/Head Start blended
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Headlines
 Early Childhood Special Ed
Assessment Component
 May be submitted twice if a district wishes to
report both an Entry and Exit Assessment for a
student in the same collection. In this situation,
one component may only include the Entry
Assessment data, and the other component may
only include the Exit Assessment data.
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MSDS Collections
 Early Roster
 Direct Certification Reports
 General Collections (FTE +)
 Student Record Maintenance
Graduation Rate Appeals
Assessment Updates
 Early Childhood
 Request for UIC
 Teacher Student Data Link
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 FTE Audit
5 Collections in
General Submission
1. Fall Pupil Membership Count
2. Special Education Child Count
3. Early – On (ISD only) (MICIS
retired)
4. Supplemental Nutrition Eligibility
Count
5. Assessment Enrollment Roster &
Demographic Data
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Student Record Maintenance
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 Throughout the school year
 Ongoing certification
 Submit summer graduates for EOS Snapshot
 Submit by 09/21/12
 PEPE changes
 Enrollment between general collections and
obtain access to student history records
 Submit exit records & update demographics
/ program data (OEAA)
 Section 25 student mobility for State Aid
 Always include School Facility Number
 Use As of Date
 Correct previously submitted data
 Updates immediately upon certification
Tips for a Smooth
Transmission
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Getting Started
 Be familiar with MSDS website:
 Print new Collections Details Manual
 Know how your SIS manages MSDS
 Who has access?
 Be nice to Stacy.
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WHO IS RESPONSIBLE ?
 Special Education
 BAA Assessment Data
 Title I (TAS)
 Personal Curriculum
 Title III and LEP
 Middle/Early College
 Adult Education
 Homeless
 Section 504
 Supplemental
Nutrition
 Alternative Ed
 STW students
 Alternative High School
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 Special Ed Discipline
(suspensions and
expulsions)
 Enrollment
 Expulsions (All Ed.)
 21st Century Learning
Center Program
 Early Childhood
Pupil Accounting / MSDS Timeline
 October 3
Count day
 November 7
File uploaded to
CEPI in MSDS
 November 14
Final MSDS certification
 November 16
Pupil Accounting
Documentation due to GISD
Auditor
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Graduation/Dropout Rates
MSDS
GAD
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COHORT BASED GRADUATION
& DROPOUT RATES
Very Important!!!
Accurate exit codes
Accurate UIC
Summer Grads
Must be reported by 9/21
(EXTENSION)
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Grad Appeal Process
 July 23 – September 21
 Review cohort and PEPE reports
in MSDS
 Make corrections in MSDS / SRM
 Report summer grads (“as of
date” on or before Aug. 31)
 Can’t claim FTE for student who
was previously reported as a grad
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Graduation & Dropout Review
 Exit code changes
Prior to 7/1/11 – Can’t make in SRM
Submit to auditors during audit cycle
Look at ALL cohorts
Even 2013,14,15,16 grads
Clean up EVERYTHING that happened last
year and prior
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Graduation & Dropout Review
 After 9/21
 Data taken out of MSDS, into GAD
Preliminary grad/dropout rates 10/22/2012
Auditors run cyclical audit
Audits completed by 12/07/2012
Changes not caught by 9/21
Auditors discretion
CEPI will provide prelim rates – Oct. 22, 2012
 Finalize rates Dec. 10,2012 – Jan. 11, 2013
 1/31/12 rates finalized, reported to USED
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Questions?
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Questions??
 Stacy Hodges – 591-4412
 [email protected]
 Debi Hartman – 591-4422
 [email protected]
 CEPI Customer Support
 [email protected]
 (517) 335-0505 option 3

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Thank you!