CEPI Update - Genesee Intermediate School District
Download
Report
Transcript CEPI Update - Genesee Intermediate School District
MSDS/CEPI
Morning Update
Genesee Intermediate School District
September 2012
1
Featuring
Debi Hartman
and
Stacy Hodges
2
With contributions from the
GISD district participants!
Thank you CEPI for your
contribution to the
presentation!
Excerpts from the CEPI Fall 2012 MPAAA
Presentation
3
Coming up this morning…
MI School Data
Fresh new looks for fall
Reports
Headlines
Tips for a smooth submission
Timelines
Graduation/Drop Out Activity
The View
4
Michigan School Data
(MI School Data)
MI School Data
One-stop access to…
Annual Education Reports (AER)
Statewide education dashboard
All Data for Student Success (D4SS) reports
And more coming soon!
6
MI School Data
Who has access?
7
The public
(no password required)
Local district users
(password required)
Researchers
(password required)
8
MI School Data
Current functionality
District/School
Staffing/Financial
Assessment and Accountability
Student Count Information
9
Postsecondary Reports by High
School/District
NEW this Fall!
Ty & the gang
update needy
Web Sites
Extreme makeover:
Web Site Edition
10
11
Early
On
Joins
MSDS
REPORTING
12
Early on®
Need Help??
Visit the General Collection
Web Site
http://www.mi.gov/cepi/0,1607,7-113-986_50502_53580---,00.html
13
New reports
Early On
Early On Student Roster
Early On Assessment Roster
(coming EOY 2013)
Initial IFSP Report
Part C Transition Report
14
New reports
Assessment-related
Missing Data: LEP & Special
Education
Student Roster Report
15
Enhanced reports
Adult Ed Alpha List
Grouped by Reporting Period
(JUL, OCT, FEB, APR)
Broken down by Program Code
(ABE, ESL, GED, etc)
District Special Education Report
Ethnicity added
16
Enhanced reports
Student Count by Primary Ed Setting
Age calculated as of Count Date
Displays all codes
(shows 0s for no codes reported)
Highlight row when outside age range
17
Direct Certification Update
What’s on the Menu?
18
Direct Certification Improvements
Beginning with December refresh:
Students reported in EOY 2012 or
Early On Collection excluded
(public schools only)
New Report Format:
Eligible Category and Exit Date
Helpful for identifying students for
LEARS/CEO reporting
19
PEPE and SRM
PEPE is assigned when:
District reports a student in SRM
regardless of FTE
AND
Student is not submitted by another
district
20
Headlines
2012-2013 School Year Update
21
Headlines
Fall & EOY General Collections
Early On now included
Fall & Spring General Collections
Change in timeframe
Certify by 6th Wednesday
Nov. 14, 2012
22
Advanced and Accelerated
DUMPED
23
Headlines
All PK-12 Certified Collections
EC Special Ed Assessment may only have
Entry Date or Exit Date
Graduates may not be reported as
continuing
Completers will receive warning if reported
as continuing
24
Initial IEP may not be reported for child
younger than 2 ½ years
Headlines
All PK-12 Certified Collections
“IEP Date” (Special Ed Component)
Child 2 ½ years or younger = IFSP date
Child 2 ½ to 3 years = could be IFSP or
IEP date
Child 3 years or older = IEP date
25
Headlines
All PK-12 Certified Collections
LEP data
If Primary Home Language is English, also
report a secondary language
Report even if not participating for all
eligible students
26
Headlines
All PK-12 Certified Collections
Discipline Data
Incident ID should be unique for the
student
Last In Wins!
Must have different dates for start
date characteristics
Follow up code is not required when
the cumulative total number of days
is greater than 10 for any incident
27
Headlines
All PK-12 Certified Collections
Special Ed Transition (Grade “14”)
Must be 18 or older as of Dec. 1
Must have a current IEP
May have general ed FTE
Completed applicable MI K-12 assessments
28
Headlines
Early Childhood Collections
Only GISD as Submitting Entity for:
GSRP
GSRP/Head Start blended
Great Parents Great Start
(GPGS) (SKIP)
29
Headlines
Early Childhood Collections
New EC Funding Type – only
submitted for:
GSRP
GSRP/Head Start blended
30
Headlines
Early Childhood Special Ed
Assessment Component
May be submitted twice if a district wishes to
report both an Entry and Exit Assessment for a
student in the same collection. In this situation,
one component may only include the Entry
Assessment data, and the other component may
only include the Exit Assessment data.
31
MSDS Collections
Early Roster
Direct Certification Reports
General Collections (FTE +)
Student Record Maintenance
Graduation Rate Appeals
Assessment Updates
Early Childhood
Request for UIC
Teacher Student Data Link
32
FTE Audit
5 Collections in
General Submission
1. Fall Pupil Membership Count
2. Special Education Child Count
3. Early – On (ISD only) (MICIS
retired)
4. Supplemental Nutrition Eligibility
Count
5. Assessment Enrollment Roster &
Demographic Data
33
Student Record Maintenance
34
Throughout the school year
Ongoing certification
Submit summer graduates for EOS Snapshot
Submit by 09/21/12
PEPE changes
Enrollment between general collections and
obtain access to student history records
Submit exit records & update demographics
/ program data (OEAA)
Section 25 student mobility for State Aid
Always include School Facility Number
Use As of Date
Correct previously submitted data
Updates immediately upon certification
Tips for a Smooth
Transmission
35
36
37
38
Getting Started
Be familiar with MSDS website:
Print new Collections Details Manual
Know how your SIS manages MSDS
Who has access?
Be nice to Stacy.
39
WHO IS RESPONSIBLE ?
Special Education
BAA Assessment Data
Title I (TAS)
Personal Curriculum
Title III and LEP
Middle/Early College
Adult Education
Homeless
Section 504
Supplemental
Nutrition
Alternative Ed
STW students
Alternative High School
40
Special Ed Discipline
(suspensions and
expulsions)
Enrollment
Expulsions (All Ed.)
21st Century Learning
Center Program
Early Childhood
Pupil Accounting / MSDS Timeline
October 3
Count day
November 7
File uploaded to
CEPI in MSDS
November 14
Final MSDS certification
November 16
Pupil Accounting
Documentation due to GISD
Auditor
41
Graduation/Dropout Rates
MSDS
GAD
42
COHORT BASED GRADUATION
& DROPOUT RATES
Very Important!!!
Accurate exit codes
Accurate UIC
Summer Grads
Must be reported by 9/21
(EXTENSION)
43
Grad Appeal Process
July 23 – September 21
Review cohort and PEPE reports
in MSDS
Make corrections in MSDS / SRM
Report summer grads (“as of
date” on or before Aug. 31)
Can’t claim FTE for student who
was previously reported as a grad
44
Graduation & Dropout Review
Exit code changes
Prior to 7/1/11 – Can’t make in SRM
Submit to auditors during audit cycle
Look at ALL cohorts
Even 2013,14,15,16 grads
Clean up EVERYTHING that happened last
year and prior
45
Graduation & Dropout Review
After 9/21
Data taken out of MSDS, into GAD
Preliminary grad/dropout rates 10/22/2012
Auditors run cyclical audit
Audits completed by 12/07/2012
Changes not caught by 9/21
Auditors discretion
CEPI will provide prelim rates – Oct. 22, 2012
Finalize rates Dec. 10,2012 – Jan. 11, 2013
1/31/12 rates finalized, reported to USED
46
47
Questions?
48
Questions??
Stacy Hodges – 591-4412
[email protected]
Debi Hartman – 591-4422
[email protected]
CEPI Customer Support
[email protected]
(517) 335-0505 option 3
49
Thank you!