Transcript Chapel Hill II, Phase I Homeowners’ Association

Chapel Hill II, Phase I
Homeowners’ Association
DeSoto, TX
Purpose
Chapel Hill II, Phase I HOA was established to maintain the
community of Chapel Hill in the following ways:
Networking
- Meeting neighbors from each phase of the community.
Information Gathering/Sharing - Keeping abreast of the news that
directly affects you and the neighborhood.
Partnerships
- Partnering with the city on issues impacting the neighborhood.
Neighborhood Beautification - Creating and maintaining
Safety/Crime Watch - Ensures Chapel Hill is a safe community
Organizing block parties and other special events
Operation of the Board
Board Structure


The HOA is managed by a Board of 9 directors.
3 directors serve a term of 1 year, 3 directors serve a term of 2 years, 3
directors serve a term of 3years
Nominations - Election to the Board
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Nominations for election to the Board are made by the nominating committee.
Nominations may also be made from the floor at the annual meeting.
Members or their proxy may cast votes, in respect to each vacancy. The
persons with the largest number of votes shall be elected.
Vacancies

A vacancy in any office may be filled by the Board.
Our Commitment
We
will provide a timely response to items of concern to our members;
We
will keep you informed regarding public policies and other essential
information which will affect our Associations interest and those of the
community as a whole;
We
are committed to honesty, fairness, providing a safe environment for
our neighborhood and respecting the dignity due everyone.
We
are committed to observing sound business practices and to act as
concerned and responsible neighbors, reflecting all aspects of good
citizenship.
We
will conduct our business in accordance with all applicable laws and
regulations.
2006 Board Members
Agnes Douglas
David Thomas
Shaunterra Kirkwood
Ray Hodges
Cynthia Brown
Arthur Hobbs
Vera Hobbs
Roderic Steele
President
Vice-President
Secretary
Treasurer
Operating Agreement
Chapel Hill II, Phase I and Chapel Hill HOAs entered into the following operating
agreement May 24, 2006.



Each Board will maintain its own existence
Expenses/maintenance and up-keep associated with the common entry way will be spilt
50/50.
The following committees will work as one to better serve the Chapel Hill Community:

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Crime Watch
Beautification
Communication
Welcome and Hospitality
All common expenses will be split 50/50. Both boards must agree prior to making
purchases.
*Upon establishing Chapel Hill II, Phase II HOA, all 3 boards of the Chapel Hill
Community will begin discussion of consolidating to one working board.
Chapel Hill Committees
Architectural

Ensure builder(s) and residents comply with city codes and the look of the
community
Beautification

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Enhances the appearance and beauty of Chapel Hill’s entry way(s)
Provides maintenance and repair of the common walls, sprinkler systems, and
lighting
Communication
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Improves communication between the Board and the homeowners
Shares information throughout the community
Crime Watch
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Ensures Chapel Hill is a safe community
Welcome/Hospitality

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Welcomes new homeowners to the community
Plans social activities
Fundraising

Coordinates community activities to raise funds for the general account
Budget
The assessments levied by the HOA are used to promote recreation, safety
and welfare of the residents, and maintenance of the Common area.
Annual Expense Budget
Fundraising
2%
Communication
2%
Architectural
1%
Beautificaiton
1%
Crime Watch
2%
General Expenses
Crime Watch
Activities
11%
Activities
Beautificaiton
Communication
Fundraising
Architectural
General Expenses
81%
Homeowner’s Dues

Current Dues are $50/year
 Payable within 30 days after receiving invoice
 Homeowner’s dues are the sole source of
revenue
 Dues are mandatory*
*See Bylaws Article X1, pg 9
2006 Meeting Dates
August 25
Board Meeting
August 26
Special Call Meeting all homeowners
September 22
Board Meeting
October 27
Board Meeting
October 28
General Meeting all homeowners
November 11
Board Meeting
December 9
Board Meeting
Methods of Communication
Information will be communicated through the following
methods:

E-mail ~ All residents are requested to provide primary e-mail

Chapel Hill Website ~ Up to date information will be placed on the HOA
website http://www.ci.desoto.tx.us/HOA_Chapel_Hill.htm

Entry was signs ~ Signs will be placed at all entrances prompting
residents to refer to the website or email for significant happenings.
* An alternate method of communication will be substituted upon request.