Transcript Societies Guild Committee Training 2015

Societies Guild
Committee
Training
2015
Staff
Ali
VP Student Activities
[email protected]
Olga
Societies Coordinator
Rae
Societies Manager
[email protected]
Societies Guild Committee
Rosie Redstone
SG Secretary and
Departmental Convenor
[email protected]
Nicolae Radulescu
SG Community and
Volunteering Officer
[email protected]
Amanda Murray
SG Treasurer
[email protected]
Theodoros Lambrou
SG Musical Convenor
[email protected]
Kelly Marie Holden
SG Events Officer
[email protected]
Perry James
SG Arts Convenor
[email protected]
Societies Guild Committee
Nicole Tang
SG Activities Convenor
[email protected]
Yi Kai Lim
SG Political Convenor
[email protected]
Saffy Roselan Johar
SG Cultural Convenor
[email protected]
Poppy Nevin
SG Charity and
Fundraising Officer
[email protected]
Oluwatosin Oshodi
SG Religious Convenor
[email protected]
All members can be found under the ‘Contact us’ under the ‘About
us’ page on the Essexstudent.com
Congratulations!
What is expected of you
• Ensure your society is doing what it says it will –
Kickass Guarantee
• Be the point of contact for your societies – Check
your emails!
• Attend GM’s
• Talk to us!
• Submit paperwork on time
• Hold online elections during the societies election
period
Key Dates
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Open Day 20th June,
Open Day 19th September,
Fresher’s Fair – 3rd October
Open Day 24th October
Winter Fayre – 4th December
4 General Meetings – TBC 2 in 1st term 2 in 2nd
Society Fairs – TBC beginning of second term
Annual General Meeting – Third Term
International Week – TBC
Awards Night– Third Term
Elections
• For any unfilled positions or new ones
• 3rd week of term
• Email [email protected]
– List of positions
– Role descriptions for them
• Deadline will be emailed out over Summer
What you need to do now
• If you haven’t already – get a handover!
• Get your budget in – deadline Monday 29th
June – email to [email protected]
• Get your inventory in – deadline Monday 29th
June – email to [email protected]
• Make a facebook group/email thread for
communication within committee
What do you need to do over
Summer
• Check your emails!!
• Submit your code of conduct, constitution and
any other relevant forms
• Plan your Welcome Week – Socials, meet and
greets, publicity
• Think about ordering clothing for exec over
Summer so you look professional Welcome
Week
• Plan first meeting
Fresher’s Fair
• Stand out!
• Have a leaflet to give them
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Who you are
What you do
Who to contact & email
Social media
Date, time and meeting place of first meeting
• What are your highlights of the year?
• Photo board to show them what you do?
• Electricity is sparse – plan around that you won’t get
any
• Create a banner
• Exec’s in branded t-shirts – logos, name & position
Preparations for next year
Facebook/societiesguild
Share your society’s events on
our facebook page from your
society’s facebook page and
we will share it for you
Twitter@SocGuild
Tweet us and we will retweet!!
Clothing
• Societies Guild Logo on left breast (light or
dark shield)
• Red Oak Roller or Everything Essex
• Ask for a quote from both!
• If you won an award last year put it on your
hoodies with 2014/15 on it
Support
• We are here to help you!
• If you’re not sure about something –
1. check the help page on the website.
Essex.su/sochelp
2. Speak to your convenor
3. Email [email protected]
• Introducing mentoring with Gold Standard
• Societies Development Frontrunner
Admin Rights
• You officially become exec on the 1st July
• We will email over the summer with deadlines for
giving you your admin rights
• Your admin rights allow you to
– Edit your website (update new exec details asap!)
– Email your members
– See who is a member
• You will need to buy your membership again for the
Societies Guild and your society to get admin rights –
expire 2016
• All must have signed up before Welcome Week
Health and Safety
• Risk assessments
• Alcohol Policy
• Food Hygiene
Room Bookings
• Will be available from Welcome Week
• Don’t let this stop you from planning events
though!
• Link on help section on website
• Only exec members can book
• MUST declare external speakers
• MUST declare if have entertainment
• We will not approve booking unless you’ve
bought your membership
Lockers
• Will be allocated based upon Inventories
• Inventories are due 29.06.15
– We’ll email these out to presidents next week
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Please complete them fully
Keys will be given to Presidents
The Societies Team will also have a copy
Lockers are in a room that you will have to
sign a key out for to get access
New Standards
• Standards are changing this year
• You no longer apply for them but keep an
online webpage up to date for your members
– we will review this
• Please check new criteria
• Standards workshop at 4pm in LTB1
New Webpage
• Hub for your society activities
• Way for members and those interested to
know what you’ve been up to and what you
are planning
• Link
Small Informal Groups
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Alternative to societies
No charge to join
Less perks – no winter fayre, no fresher’s
No exec – just a contact
List on the website with a contact
Don’t have to attend GM’s etc
Little paperwork
Small cash injection if needed
Inventory
Contact Us
• Contact your convenor first
• If they can’t help they’ll tell us
• Please email [email protected] to contact
Olga or Rae
• Ali – [email protected]
Workshops
@15:00 Workshops (three compulsory sessions)
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Presidents’ – all Presidents – LTB 1
Treasurers’ – all Treasurers – LTB 2
Secretaries’ – all Secretaries – LTB 4
Volunteering & Fundraising – any interested – LTB 5
Social Secretaries’ & Events – any interested – LTB 7
@ 16:00 Workshops (no compulsory sessions)
• New Standards – any interested – LTB 1
• Volunteering & Fundraising – any interested – LTB 5
• Social Secretaries’ & Events – any interested – LTB 7