Transcript Guidelines for Preparing Slides

Guidelines for
Preparing Slides
Create A Title Slide To Introduce
Your Presentation
Outline Formats
Are Easier To Follow
Do not try to cover too
many topics—this may
strain the audience’s
attention or cause
confusion.
No More Than One Topic
Per Slide
Maintain A Consistent
Layout
A consistent layout and
color scheme will create
continuity and cohesiveness.
Use Bullets, Not
Numbers
• Bullet points replace complete
sentences.
• Bullets imply no significant order.
• Use numbers only to show rank of
sequence.
Use The 6 x 6 Rule
6 lines of text
6 words per line
(Sometimes 7 X 7 Rule)
Keep Slides Easy To Read
And Uncluttered
Allow plenty of room around
borders and illustrations.
Select Readable Type
Size
• 36 point for titles—
minimum.
• 24 point for body text—
minimum.
45 Point
40 Point
35 Point
30 Point
25 Point
20 Point
15 Point
10 Point
Use A Readable Typeface
And Font
• Use Sans serif (no curly feet) such as
Arial or universal for body text.
• Use Serif (curly feet) such as Times New
Roman or Courier for body text.
• No more than two fonts per slide.
Typeface Examples
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•
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Typeface Examples
Typeface Examples
Typeface Examples
Typeface Examples
Typeface Examples
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•
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Comic Sans MS
Universal
Times New Roman
Arial
Century Schoolbook
Adjust Lettering To
Discriminate Or
Emphasize
• Make titles a larger type size than
body elements.
• Emphasize important statements or
words with bold, italic, larger size,
color, or different fonts.
Choose Color Carefully
 Use the same color consistently
throughout the presentation.
 Use light letters on a dark background and
dark letters on a light background.
 Do not let color overpower the words.
 Use color to communicate, not decorate.
Use Solid Colors Instead
Of Fill Patterns On
Charts
• Patterns on bars or
pie slices cause
confusion.
• Solid colors convey
a clear bold
message.
100
80
60
East
40
West
20
0
North
1st
3rd
Qtr
Qtr
Use Simple Tables to
Present Numbers
Use
Tables
For Your
Numbers
But, Not
Too Many
This Row
.06
.04
1
This Row
10
90
100
That Row
5
5
10
Enhancing the
Presentation
• Add Clipart, Pictures,
Bitmaps, Animation,
Video Clips, and Sound
where appropriate.
• If ever.
Enhancing The
Presentation
• Transitions
– The most natural movement is from left to
right.
– If making a special point, text could move from
the right to left.
– Too many things flying around the screen
detracts from the presentation.
– Not every slide needs to be animated.
Enhancing the
Presentation
• Keep everything in alignment.
• Don’t go outside the default title and text
block.
• Use handouts to show more detail than will
project well on a slide.
Your Slides Are Not Your
Presentation
• Slides draw attention to presentation.
• Focus interest on what is important.
• Audience must finish reading before
you start talking.
• Do not read slides.
Summary Slide
Always use at least one but no more
than two summary/conclusion slides.
Finish Slide
• “Thank You For Your Attention” or
other appropriate finish slide.
• Include 2 or 3 copies of finish slide
to avoid inadvertent mouse “clicks”.