Transcript Slide 1

2006 Aviation Supply Chain Business Conference
Small Business Workshop
Crystal Ober
&
Harriett Reddrick
Small Business Specialists
June 6-8, 2006
WORKSHOP TOPICS
Auto IDPOs
BSM CHANGES
NUMBERING
BSM TERMS
DIBBS
ABVS
BSM DELIVERY
CASCADING SET-ASIDES
FAST AWARDS
AUTO IDPOS
SMALL BUSINESS ISSUES
SDVOSB PROGRAM
HUBZONE PROGRAM
SIZE PROTESTS
ELECTRONIC INVOICING
OMBUDSMAN SERVICE
BSM
DLA's Aviation Supply & Demand Chain Manager
•BSM (Business Systems Modernization) replaces DLA’s legacy material
management systems with a state-of-the-art system linking the entire supply chain
from customer to supplier modified from commercial systems.
•Effort restructured DLA systems as well as supply chain structure.
•In October 2004, Product centers and OEM supplier teams were restructured and
renamed “Integrated Supplier Teams” and “Integrated Customer Team.”
Known as the Big Bang.
•Completion in late 2006 when all DSCR NSNs should be migrated to BSM.
•List of migrated NSNs is available at:
https://www.webflis.dlis.dla.mil/WEBFLIS/ASPscripts/pub_search_BSM.aspx
•The website address for the Supplier Information Resources page of BSM is:
http://www.dla.mil/j-6/bsm/SIRC/default.asp
BSM Rollout Schedule
From Jan 06 – Dec 06
(Current as of March 7, 2006)
HQ – Operational Acctg.
DSCC Operational Acctg – Pilot & Rollout
DSCP Operational Acctg
Maritme
NSN-269K
$423M
DSCC
STABILIZATION
STABILIZATION
DSCP
Def WS
Detachmt
NSN-107K
$289M
C&E
NSN159K
$574M
C&T
OCIE
NSN- 8K
$1,017M
Medical 1
Capital
Equipmt
$250M
Subs PV
FSE/DFS
NSN-3K
$56M
Aviation
Deferred
NSN-75K
$675M
DSCR
Jan06
Release 2.2
Feb06 Mar06
Apr06
Maritme/A
viation
NSN145K
$417M
Maritme/
Land
NSN-242K
$630M
C&E
NSN100K
$663M
LR GO/NO-GO Checkpoint
DSCR Operational Acctg
May06 Jun06
C&E
NSN-90K
$1,133M
Med 2
ECAT
Itms-770k
$80M
C&T
Footwear
NSN-7.1K
$263M
C&E
NSN-40K
$646M
C&T
Drs Cloth
NSN-9 K
$245M
Medical 4
Med/Surg
NSN-38K
Itms-2K
$2,030M
Maritime/
Land
NSN-78K
$434M
Aviation
OEM
NSN-166K
$978M
Jul06
Medical 3
Pharm
NSN-25K
Itms-255K
$1,244M
Aug06
RTSO
Sep06 Oct06 Nov06 Dec06
AMMA
Major Changes
DLA's Aviation Supply & Demand Chain Manager
•Solicitation, Contract and Clause numbering
•BSM Terms
•DIBBS
•ABVS
•BSM Delivery Evaluation
•Cascading Set-asides
•FAST awards
•AUTO IDPOs
Numbering Changes
DLA's Aviation Supply & Demand Chain Manager
•BSM solicitations and awards begin with “SPM” or “SPE”.
Legacy awards began with “SP0”
•Clause numbering has changed to reflect BSM clause
numbers. The Acquisition Reference List (aka Master
Solicitation) reflects these changes. List of legacy and
corresponding BSM clauses can be found at
http://www.dscr.dla.mil/proc/CLAUSES/clauses.html
•Clause numbers such as I94 or E6 are now being replaced
by new clause numbers like I19A06 orE46A17
•Purchase request numbers no longer begin with YPG, RPG
or NPG and no longer have 14 digits. They now are 10 digit
numeric (i.e. 0012303704)
BSM Terms
DLA's Aviation Supply & Demand Chain Manager
Customer Direct aka DVD (procurement request that comes directly from a
vendor)
DLA Direct aka Stocked Item
FSC (Federal Supply Class) aka Material Group
Outline Agreement aka Long Term Contract.
Hub and Spoke Network: distribution network that allows vendors to ship new
DLA materiel to any point in the network based on demand and supply plans.
Materiel will be primarily bought to the Hubs (usually Tracy CA and Susquehanna
PA) pushed to the Spokes
Supplier Relationship Management (SRM): management of relationships
between DLA and selected suppliers. Managers will manage these suppliers to the
levels of performance and performance targets specified in their contracts
Supply Planner: plans for supply requirements and creates and maintains Supply
Plans. Part of Integrated Supplier Team
Demand Planner Plans for customer demand and creates and maintains Demand
Plans. Develops, enriches and publishes the final Demand Plan forecast. Part of
Integrated Customer Team
Customer Account Specialist (CAS) The customer facing point of contact on the
Integrated Customer Team (ICTs)
DIBBS
DLA's Aviation Supply & Demand Chain Manager
•New bid board will be DLA DIBBS website
www.dibbs.bsm.dla.mil.
•Registration in Procurement Gateway DOES NOT register
your company in DLA DIBBS.
•Info to help register and get profile set-ups can be found at
http://www.dscr.dla.mil/userweb/sbo/BSM%20Pamphlet%202005A.doc.
DIBBS SEARCH FEATURES
• RFQ Searches
“Custom Queries” for NSN, FSC, RFQ #,
PR #, Nomenclature, Part Number, or Cage
“Show Onlys” for Items with Bid Sets, Fast
Award Candidates, Small Business
Set-Asides or IDPOs.
DIBBS HUBZone & Service
Disabled Vet Searches
For HUBZone and Service Disabled set-aside searches:
Use “Text Search” to bring up HUBZone and
SDV set-asides.
Search by entering BSM clauses numbers under “Text
Search” as follows:
Type in I19A30 for Service Disabled
Type in I19A01 for HUBZone
Systems Change Request has been requested to add
SDV and Hub search blocks (like Small Bus Set
Aside search button).
RFP SEARCHES
RFP Searches
• More limited
• Can search by Solicitations with Bid
Sets
• Cannot use HUBZone & SDV clauses
for searching
• Use FedBizOpps for in-depth searches
Exceptions to Public Posting
Exceptions to Public Posting
• Some RFQs are posted to restricted area
of DIBBS.
• Only Cages to whom the buyer directs the
solicitation can view the RFQ.
• Used only for mandatory sources of
supply—JWOD and 8(A) solicitations.
ABVS
DLA's Aviation Supply & Demand Chain Manager
•Prior to January 2006, contracts performed in BSM were not counted
toward the vendor’s ABVS score.
•In December 2005, vendors were informed that BSM performance data
from June 1 – December 31, 2005 would be made available through the
challenge process prior to its inclusion in your ABVS score, with
inclusion expected to take place in March 2006.
•After input from vendors, a decision was made to utilize BSM data for
award issued January 1 2006 and forward.
•In addition, effective January 1, 2006, ABVS will also begin to capture
performance data on awards for non-NSN items.
•As always, vendors are strongly urged to review their performance
data often and coordinate with the appropriate ABVS Administrator to
resolve any concerns. ABVS POC is Carolyn Harris 804-279-6431 or
Mary Ann Hubbard 804-279-5790.
BSM DELIVERY EVALUATION
Exceptions to Public Posting
• Clause 52.211-9011 & 52.213-9008 (PACE)
• Delivery is critical element to BSM
Attainment Plan.
• Delivery will only be evaluated when
identified in solicitation as an evaluation
factor—otherwise, no preference for
offers/quotes will fewer delivery days.
• Quoting/offering a greater number of delivery
days than requested may result in less
favorable evaluation.
Combined/Cascading Set-Asides
Combined/Cascading Set-Asides
• Achieving small business goals via multi-tiered
competition
• Offers considered in hierarchical tiers
• All SBs can submit quotes
• BSM automated solicitations only (SASP T
solicitations $2,500 to $100,000)
• Logic will not be used in manual solicitations (RFQs)
• Systems logic allows consideration of more than one
kind of set-aside in a combined or “cascading”
fashion, according to the order of precedence
• Simultaneously accommodates SDV, HUBZone and
total SB set-asides
(REF: DLAD 19.508)
Combined Set-Aside Solicitations
Combined SA Solicitation
• At time of solicitation, if there is a reasonable
expectation of receiving offers from two or
more SDV or HUB small business concerns,
the BSM software will use a combined
solicitation
• Expectation of offers is based on BSM award
and quote history
• All SBs are encouraged to submit quotes on
Cascading Set-Asides.
• Order of precedence will be stated in the
solicitation
Types of Combined Set-Asides
Types of Cascading Solicitations
Three types of cascades:
• 1. SDV & HUBZone—expectation of
receiving offers from 2 or more SDV or
HUBZone SBs (Clause 52.219-9013 or 9014)
• 2. SDV—expectation of receiving offers from
2 or more SDV SBs (Clause 52.219-9015 or
9016)
• 3. HUBZone—expectation of receiving offers
for 2 or more HUBZone SBs (Clause 52.2199008 or 9009)
Combined Set-Aside Order of Precedence
Combined SA Order of Precedence
• Service-Disabled VeteranOwned Small Business
• HUBZone Small Business
• Small Business
• Unrestricted
SAMPLE CASCADE/COMBINED SET ASIDE
Sample Cascade
If solicitation went out with expectation of SDV and
HUBZone offers, evaluation would be performed in
the following order of precedence:
1st tier: SDV Small Businesses
2nd tier: HUBZone Small Businesses
3rd: Other Small Businesses
If no qualified quote is received from a small business
at a fair market price, the set-aside will be withdrawn
and the buy re-solicited on a unrestricted basis.
Ref: DLAD 19.590(b)
FAST Awards
FAST Awards
• On solicitations, a Fast PACE icon on the DIBBS “search
results” screen identifies Fast PACE solicitations.
• These solicitations, estimated to be less than $2,500, are not
set-aside for small businesses.
• The solicitations may be awarded prior to the solicitation return
date/time.
• Commencing at 3:00 P.M., 3 business days after the issue date,
and continuing every day thereafter at 3:00 P.M. until the return
date, all quotes $2,500 or less will be evaluated by DLA’s
Procurement Automated Contract evaluation (PACE) program
for an early award.
AUTO IDPOs
Auto IDPOs
•
Creates IDPO awards for DLA stock replenishment items.
•
Uses pricing logic & other automated filters to make fully automated and buyer
assisted automated IDPO awards.
•
Considers only “qualified quotes” for award. Qualified quotes are bids without
exception & alternate bids.
•
Awards do not specify a firm quantity of supplies other than a minimum
quantity.
•
Identified by a "U" in the 9th position & an "alpha" in the 10th position (i.e.
"UA" "UB" etc.) of the solicitation number.
•
If no qualified quotes are received or Auto IDPO is unable to make a price
reasonableness or contractor responsibility determination, manual evaluation
will be done
Ref: 52.213-9008 Procurement Automated Contract Evaluation (PACE)
Information (JAN 2006) – DLAD Part II
AUTO IDPO Important Reminders
Auto IDPOs
• No limit to number of orders issued during the
contract period
• Contractor’s method of accepting the IDPO is
their performance on the first delivery order.
Once that order is performed, the contract is
formed and contractor agrees to honor
additional orders. Different from legacy where
bilateral signature was acceptance
• Same set-aside logic as automated purchases
• Probably be a base and two year IDPO
DIBBS & BSM HELP
Auto IDPOs
DIBBS Navigation or BSM questions???
Inside Virginia 800-544-5634
Outside Virginia 800-227-3603
SDVOSB PROGRAM
Auto IDPOs
• What is a Service Disabled Veteran?
– A veteran with a disability that is service connected
• What is a Service Disabled Veteran-Owned
Small Business?
– A business directly owned and controlled at least
51% by one or more service disabled veterans and
– Qualifies as a small business under applicable
NAICS Code
SDVOSB SET-ASIDES
Auto IDPOs
• Competitive – FAR 19.1405 and 52.219-27
– Expectation of two SDVOSBs, SB product
– Award will be made at fair market price
• Sole Source – FAR 19.1406
– Sole source awards – only one SDVOSB can satisfy the
requirement
SDV Program Manager Anne Mastrincola 804-279-5242
HUBZONE REQUIREMENTS
Auto IDPOs
• Company must be located in a HUBZone –
http://www.sba.gov/hubzone/
• 35% of employees reside in a HUBZone
• Must be certified by SBA prior to submittal of proposal
• Company must perform 50% of manufacturing cost
• Dealers must provide the product manufactured by a
HUBZone SB
HUBZONE PROCUREMENT PROGRAMS
Auto IDPOs
• Competitive – FAR 19.1305 and 52.219-3
– Expectation of two HUBZone SB manufacturers
– Award will be made at fair market price
• Sole Source – FAR 19.1306
– Sole source awards – only one HUBZone can satisfy the
requirement
•
Notice of price evaluation Preference– FAR 19.1307 and 52.219-4
– 10% price evaluation preference – only on projects not
set-aside for SBs – Unrestricted/full & open type projects
HUBZone Program Manager, Connie McNeill (804) 279-5290
LOCATING DSCR SET-ASIDES
Auto IDPOs
Less than $100K/Legacy
– www.dscr.dla.mil
– Click Business Opportunities
» Electronic Commerce
» Open RFQ and Backorder Search
Greater than $100K
– www.fedbizopps.gov
– Search by Contracting Activity and type of set-aside
DIBBS/BSM
–www.dibbs.bsm.dla.mil
–Click search categories
–Submit
SET-ASIDE GUIDELINES
Auto IDPOs
What does it take to set-aside a procurement
for small business?
Dollar thresholds:
– $2,500 - $25K – 2 SBs offering the product of 2 different
manufacturers (small or large)
– $25K - $100K – 2 SBs offering the product of any Small
Business
– > $100K SBs offering the product of 2 different Small
Businesses
SIZE PROTESTS
Auto IDPOs
FAR 15.503(a)(2), Notification to Unsuccessful Offerors,
Preaward Notices for Small Business Programs –
projects > $100K
– Contracting Officer (KO) shall notify each offeror in writing
prior to award & after completion of negotiations &
Determination of Responsibility
– Notice shall state:
• Name & address of apparent successful SB offeror
• Government will not consider revisions to offeror’s proposal
• No response is required unless basis exist to challenge the SB
size status
• Notice is not required when KO determines in writing urgency
of project or 8A SA (non-competitive)
SIZE PROTESTS (con’t)
Auto IDPOs
• Protest received regarding business size
representation must contain the basis for
the challenge with evidence supporting the
claim
• Any KO who receives a Size Protest (timely
or not) shall promptly forward protest to area
SBA
• Timely Size Protests should be received by
KO within five business days from receipt
• May be made orally if confirmed in writing
either within the five day period or by letter
post marked no later than one business day
after oral protest
ELECTRONIC INVOICES SUBMISSION
Auto IDPOs
Wide Area Work Flow – Receipt and Acceptance
https://wawf.eb.mil
Web Invoicing System
https://ecweb.dfas.mil
American National Standards Institute (ANSI)
http://www.X12.org
SMALL BUSINESS ISSUES
Auto IDPOs
• What issues do you need to be addressed
• Question/Answer time
• Did you know there is an on-line place to get
your concerns addressed ? Ombudsman
web site found at www.dscr.dla.mil click on
DSCR SB Office click on Ombudsman:
http://www.dscr.dla.mil/SBO/index.asp
OMBUDSMAN WEB PAGE
Auto IDPOs
OMBUDSMAN WEB PAGE (Con’t)
Auto IDPOs