Patient Participation Group Representative Elections

Gail Hawksworth, Head of Communications and Engagement

Patient Participation Group (PPG) representative election process

• • • • • • The Enfield Clinical Commissioning Group’s Patient and Public and Engagement Committee considered the PPG representative elections proposals at its September It was agreed that only 1 representative would be elected to sit on the Governing Body in line with the Constitution and this will be for a period of three years The election process would be discussed at the Practice Manager’s Forum on 11 September to help to quality assure the election process To discuss upcoming election process at the PPG representives meeting on 26 September 2014 To send the details of the election process to the Remuneration and Nomination Committee for further comments To implement the election process to have an elected representative in place for January 2015 Governing Body meeting

The proposed election process summary:

• 1 PPG Representative elected to sit on the Governing Body for a period of three years • PPG Representative is a non-voting member of the Governing Body and attends Part 1 of Governing Body bi-monthly meetings • Each practice to have 1 vote- implications are that each PPG must meet to     Discuss the election Agree who they will vote for Who will cast vote- patient Chair of PPG (?) Record the decision • Elected candidate to sit on Governing Body in January 2015

Proposed recruitment of the candidate

• Recruitment of the PPG Representative to follow CCG’s standing orders for elected roles that is: • Nominations- inviting expressions of interest by letter; email, advert and paid advertising as appropriate is circulated widely across Enfield inviting expressions of interest • Eligibility- the candidate must be a member of a PPG or be willing to join or in the process of joining a PPG within Enfield CCG area • Candidates will have to fill in an application form demonstrating they meet the person and role criteria • Candidates will also have to complete a personal statement which describes their skills and how they want to develop the role • Application forms to be pre-screened by the Head of Communications and Engagement, HR and other supporting staff

Proposed recruitment of the candidate continued

• Candidates will be interviewed • If a candidate matches the criteria, then they will be put forward for election and their personal statement will used on the ballot papers • Candidates details on the ballot paper will be by locality, GP practice and by their personal statement • PPGs meet to discuss the election and agree who to vote for • PPGs agree their vote and return this to the Electoral Reform Society • Elections results announced • Candidate sits on January 2015 Governing Body meeting

Questions?