Transcript Slide 1

COLLECTIVE DECISION MAKING
Collaborative
• Finding common
ground is the goal.
• One listens in order to
understand, find
meaning, and find
agreement.
• Enlarges and possibly
changes a participant’s
point of view.
• Reveals assumptions
for reevaluation.
• Causes introspection
on one’s own position.
Oppositional
• Winning is the goal.
• One listens in order to find
flaws and to counter its
arguments.
• Affirms a participants point of
view.
• Defends assumptions as truth.
• Causes critique of the other
position.
Group Participation
Group Participation
Formal
Informal
• Order: there must be orderly procedure.
• Fairness: all members are equal.
• Right of the minority to be heard
on questions.
• Right of the majority to rule
the organization.
AGENDA
Roll call and quorum
Approval of minutes of previous meeting
Financial report and approval of expenditures
Report of the Library Director
Report of standing committees
Report of special committees
Unfinished business
New business
Adjournment
WIMP
BULLY
Responsibilities
1. Refer to yourself as “the chair .” (“I” is not
used.)
2. Call meetings to order on time.
3. Determine that a quorum is present.
4. Announce, in proper order, the business to
come before the meeting.
5. Recognize members entitled to the floor.
6. State and put to a vote all questions that
legitimately come before the board.
7. Announce the result of each vote and the
effect of the action.
8. Expedite business in every way
possible without denying members their
rights.
9. Enforce rules of debate, order, and
decorum.
10.Decide all points of order (subject to
appeal).
11.Respond to relevant questions of
members.
12.At the proper time, declare the meeting
adjourned (by general consent or by a
vote of the board).
1. Trustworthy
2. Loyal
On my honor I will do my best:
3. Helpful
4. Friendly
5. Courteous
6. Kind
7. Obedient
8. Cheerful
9. Thrifty
10. Brave
11. Clean
12. Reverent
Motions
• Main motion
• Subsidiary motion
• Incidental motions
• Privileged motions
Privileged Motions
Motion
Use
1. FIX TIME, PLACE FOR NEXT MEETING
CLOSE MEETING
2. ADJOURN
CLOSE MEETING
3. QUESTION OF PRIVILEGE
ASSERT RIGHTS
4. ORDERS OF THE DAY
ASSERT RIGHTS
Incidental Motions
Motion
Use
6. POINT OF ORDER
ASSERT RIGHTS
7. APPEAL DECISION OF THE CHAIR
ASSERT RIGHTS
8. OBJECT TO CONSIDERATION
PREVENT ACTION
9. READING OF PAPERS
PRESENT INFORMATION
10. WITHDRAWAL OF MOTION
PREVENT ACTION
11. SUSPEND RULES
SPEED UP ACTION
12. DIVIDE QUESTION
SIMPLIFY MOTION
13. NOMINATE
ELECTIONS
14. PARLIAMENTARY INQUIRY
CLARIFY RULES
15. DIVIDE THE ASSEMBLY
COUNT VOTE
16. POINT OF INFORMATION
REQUEST INFORMATION
17. COMMITTEE OF THE WHOLE
CONSIDER INFORMALLY
SUBSIDIARY MOTIONS
Motion
Use
18. TO TABLE
DELAY ACTION
19. ORDER PREVIOUS QUESTION
CLOSE MEETING
20. EXTEND OR LIMIT DEBATE
SPEED (SUPPRESS) DEBATE
21. POSTPONE TO A DEFINITE TIME
DELAY ACTION
22. REFER TO COMMITTEE
FURTHER STUDY (DELAY)
23. AMEND
MODIFY MOTION
24. POSTPONE INDEFINITELY
PREVENT ACTION
PRINCIPLE MOTIONS
Motion
Use
25. RECONSIDER
CHANGE A DECISION
26. RESCIND
CHANGE A DECISION
27. TAKE FROM THE TABLE
RENEW DISCUSSION
28. SPECIAL ORDER OF BUSINESS
SPEED UP ACTION
29. DISCHARGE COMMITTEE
SPEED ACTION
30. MAIN MOTIONS
NEW BUSINESS
Procedure
1. Member addresses the Chair.
2. Member is recognized by the Chair: “The Chair recognizes
Mr. Smith.”
3. Member states his or her proposal: “I move that …”
4. The Chair calls for a second and a member seconds the
motion.
5. If no second is forthcoming, the Chair announces: “The
motion is lost for want of a second.”
6. If seconded, the Chair restates the motion: “It has been
moved and seconded that…”
7. The Chair conducts the discussion.
8. The Chair puts the question to a vote.
9. The Chair announces the results.
Debating a Motion
1. No member can speak without first
being recognized by the Chair.
2. The Chair should first recognize the
original mover of the motion, if he or
she wishes to speak.
3. The Chair should try to alternate
speakers, pro and con.
4. No member should speak a second
time until all members who wish to
speak have had one chance to do so.
Terminating the Debate
1. The Chair can attempt to terminate the debate by
asking: “Is the board ready to act on the
question?”
2. The Chair should not act until he or she feels that
the question has been debated adequately.
3. A board member may move to close the debate
by saying: “I move the previous question.” Such
a motion cannot be debated and must be put to a
vote immediately. It requires a 2/3 vote.
Amending a Motion
1. “I move to amend the motion by (inserting)
(adding) (striking out and inserting)
(substituting).”
2. The Chair conducts the discussion and then
says: “All in favor of the amendment to (stating
change) say ‘aye’; all those opposed say ‘nay.’
The ‘ayes’ have it and the amendment is
carried.” (or vice versa).
3. The question now is on the total resolution.
4. Chairman reads the resolution as amended.
5. Board discusses and votes on amended resolution.
AMENDING AN AMENDMENT
The main motion can be amended and the
amendment may in turn be amended. Amendments
can only be to the second degree.
EXAMPLE: “I move that the library purchase a limousine
for use by the library director at a cost not to exceed
$75,000.
A motion can be made to amend the main motion by
striking out “library director” and inserting “library board.”
An amendment of the amendment is proposed that “library
board” be stricken out and “board president” be inserted.
This amendment is in order but no amendments relative to
“board president” can be made at this time.
TAKING THE VOTE
• General consent – usually used for routine
matters. “If there are not objections, we shall
consider this matter approved.”
• Voice vote – “All in favor, say aye; those
opposed say no.
• Vote by roll call – used when it is necessary
to record where each member stands on the
question.
AFTER THE VOTE
• Challenging the vote – if the Chair or any
member questions a vote, he or she may
demand a recount.
• Tie votes – tie votes defeat the motion
except that tie vote sustains the Chair
when one of his or her decisions is
challenged by the membership.