Transcript Document

Welcome to
New Employee Orientation
Making Waves
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Revised 7/2014 DCN
Florida Atlantic University
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Established in 1961 – opened in 1964
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30,000+ students; 4,000 Live on Campus
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3,000 Employees – Faculty & Staff
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180+ Degree Programs
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19 NCAA Sports
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Boca Raton
Largest Campus
Dania Beach (SeaTech)
Davie
Ft. Lauderdale
Broward Campuses
Jupiter
Harbor Branch (HBOI)
Northern Campuses
10 Colleges
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Dorothy F. Schmidt College of Arts and Letters
College of Business
College for Design and Social Inquiry
College of Education
College of Engineering and Computer Science
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The Graduate College
Harriet L. Wilkes Honors College
Christine E. Lynn College of Nursing
Charles E. Schmidt College of Medicine
Charles E. Schmidt College of Science
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Board of Trustees:
Florida Atlantic University is governed by a thirteen member board of trustees. The
trustees are responsible for cost-effective policy decisions appropriate to the
university's mission, the implementation and maintenance of high-quality education
programs, the measurement of performance, the reporting of information and the
provision of input regarding state policy, budgeting, and education standards
Meet FAU’s 7th President
Executive Leadership Team
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Things You Should Know
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Tobacco Free Campus – starting Jan 1, 2015
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Hours of Work
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Personnel Records
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FAU Today
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HR Weekly
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Workers’ Compensation Procedures
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RTW Program
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FAU Fighting Owls
FAU earned the Fighting Owl role because…
Protected species
FAU’s Boca Raton campus was designated a burrowing
sanctuary in 1971 by the Audubon Society. Very unusual
because it makes its home in holes in the ground. It is a very
feisty bird, traditionally associated with wisdom and
determination
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Employee Compensation Plans
1.
Executive Service
2.
Faculty
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AMP Administrative, Managerial & Professional - Exempt
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5.
SP Support Personnel – Non-exempt
6 month probationary period
Timesheets required
Temporary – can be Exempt or Nonexempt
Timesheets required
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Diversity Initiative at FAU
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Minority and international students make up 49% of our
student body
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All people are respected
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Zero-tolerance policy for any kind of harassment or
discrimination
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Ranked 27th nationally for campus ethnic diversity
(US News & World Report)
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Diversity Committee
 Campus of Difference Training
 Celebrations of Diversity
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Payroll
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ATHLETICS
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Tracey Hardy – Office Manager
Garcia Snow – Program Assistant
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Ed Rowe
Associate Director, Equal Opportunity Programs
Employee Relations Required Documents
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FAU Personnel Regulations
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FAU Personnel Policies
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Statement of Stewardship
**Each employee has the responsibility to read and
understand the contents
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Customer Service
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“It starts with respect. If you respect the
customer as a human being, and truly
honor their right to be treated fairly and
honestly, everything else is much easier.”
- Unknown
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“Customer service is not a department, it's
an attitude!”
- Unknown
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Thank You for joining our
Morning Session!
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New Employee
Orientation
Employee Relations
& Development Information
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OWL Cards
 All Faculty, AMP, and SP Employees are required to have and carry the
FAU OWL CARD while on campus. (Adjunct Faculty, Temporary and Subcontracted employees $10.00 fee)
 Used for ID, Library, University sporting and theatrical events, OWL CARD
debit program, Dining Services, BB&T ATM, etc
 Located in the Student Union SU 80 - Bring ID AND Proof of
employment
Florida Atlantic University
777 Glades Road. Bld# and Rm#
Boca Raton, FL 33442
561-297-3000
Replacement Fee = $15.00
Purchasing 101
I.
Mission
 Purchase of Commodities
 Purchase of Services
II. Signature Authority
 DO NOT SIGN FOR ANYTHING !!!!!!!!!!! Only a handful of
people are authorized by the President to sign.
III. Methods Used To Purchase
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Pcard
Requisition Form
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Req Form & Quote  Dollar Threshold
IV. Additional Information
V. Contact Information
 Purchasing Department, www.fau.edu/purchasing, phone:
(561) 297-3087, fax: (561) 297-3084
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Sick Leave
SP, AMP, Faculty - Accrue 4 hours bi-weekly (13 days a year)
Authorized for:
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The employee’s personal illness, injury or Dr.’s appointment
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The illness, injury, or Dr.’s appointment of a member of immediate family
Immediate Family = spouse, qualified domestic partner, child, stepchild,
foster child, parent, stepparent, grandparent, grandchild, or sibling of the
employee or employee’s spouse or qualified domestic partner
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Death of an employee’s immediate family member following the use of 3 day
Bereavement Leave
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Annual leave can be used if sick leave has been depleted
Employees are required to notify their supervisor of any absence for illness, or injury,
the start of the normal workday. All other absences must be approved in advance
Leave Request/Approval Form
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Annual Leave
SP, AMP and 12 mo. Faculty Only
Must be approved in advance by the supervisor. (Can be used for medical
absences or emergencies with documentation.)
Pay Plan
Accrual per Pay
Period
Maximum
Payout
Faculty
6.77 hours
352
AMP
6.77 hours
352
Executive Service 9.20 hours
480
SP (based on years of FAU Service)
0 - 5 years
4.00 hours
240
5 - 10 years
5.00 hours
240
10 +
6.00 hours
240
Personal Holiday – SP, AMP 1 day earned each fiscal year
o
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Effective 30 days after hire
Use in full day increment between July 1st through June 30th
Use it or lose it
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Medical Leave
Extended Medical Leave -
Medical leave of 3+ days
Employees with 1 or more years of continuous service may take up to six (6) months
with medical documentation
Family Medical Leave Act (FMLA) – entitles eligible employees (at least
12 months of service & 1250 hours in past 12 months) to take up to 12 weeks or 480
hours of unpaid, job-protected leave in a 12 month period. FAU allows employees
to use paid leave that they have accrued as part of their FMLA leave
 Birth / Adoption or Foster care placement of a child
 to care for an immediate family member (spouse, child, or
parent) with a serious health condition
 Medical leave when the employee is unable to work because
of own serious health condition
Must fill out a Certification of Health Care Provider Form
Employees with < one year of service may take up to the amount of accrued
leave, with the proper documentation
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Domestic Violence Leave
Florida State Law Eligible employees (employed by FAU for more than three months) are
entitled to take up to three working days of leave within a 12 month period to
deal with issues relating to domestic violence suffered by the employee or a
family or household member
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Unpaid, but employees may use accrued leave
Leave may be taken to:
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Obtain an injunction for protection against domestic violence
Obtain medical or mental health care related to the domestic violence
Seek services from a victims services organization
Seek legal assistance or prepare for court proceedings
Secure existing housing or obtain new housing for safety reasons
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Report of Outside Employment
or Professional Activity for FAU Employees
Agreement
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All employees are required to report outside business
activities, professional activities, conflicts of interest, or
conflicts of commitment
required to update reporting each new Fiscal Year
http://www.fau.edu/hr/OEguidelines_final.php
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Child Neglect & Reporting
Requirements
• All people in Florida have an obligation to report known or
suspected child abuse, neglect & abandonment to the
Department of Children & Family Services (DCF)
• Florida Board of Governors passed a regulation that each
university administrator who receives information from university
faculty, staff or other employees of known or suspected child
abuse, abandonment, or neglect committed on the property of
the university or during an event or function sponsored by the
university is required to report such information to DCF
Training: Protection of Vulnerable Persons
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Performance Management
Partnership between supervisor and employees working together to
accomplish goals of the Department and University
Establish Goals &
Expectations
Performance
Appraisal
Communication
Performance
Evaluation
Feedback
Coaching &
Support
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SP Performance Appraisals
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Probationary Appraisal
Due at the end of the employee’s 6 month probationary period.
Can be extended (may not exceed 1 year)
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Law Enforcement
Positions have a 1 year probationary period
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Annual Appraisal
Due once per year and based on the day the employee started
in their current classification
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SP Performance Appraisals
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“Standards” of the position set by each individual Supervisor and
clearly communicated
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Employee may be asked to submit a summary of
accomplishments
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Critical Elements – 5 tasks that the supervisor deems most important
to the overall job performance during the appraisal period
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Supervisor establishes a rating for each of the 4 job
performance/professional competencies
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Career Development – Designated area for the supervisor to
establish goals for the employee
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Overall Rating is then determined by the supervisor
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AMP Performance Appraisals
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Due each year on employee’s anniversary date
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The employee submits a summary of accomplishments
to the Supervisor
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Supervisor establishes a rating for each of the 6 job
performance/professional competencies
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An overall rating is then determined by the supervisor
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Employee Relations Team
Robin Kabat, Associate Director
561-297-3072
[email protected]
Donna Newman, Employee Relations Manager
561-297-2554
[email protected]
Nancy Vincenty, Broward HR Manager
954-236-1245
[email protected]
Janet Eagen, Human Resources Representative
561-297-0319
[email protected]
The Employee Relations Team
is Here for You!
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