Welcome to New Employee Orientation

General Information

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Florida Atlantic University

 Established in 1961 - opened in 1964  30,000+ students  3,400 Employees – Faculty & Staff  175+ Degree Programs  19 NCAA Sports 2

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Boca Raton Dania Beach Davie Ft. Lauderdale Jupiter Harbor Branch (HBOI) Largest Campus Broward Campuses Northern Campuses      10 Colleges Dorothy F. Schmidt College of Arts and Letters College of Business College for Design and Social Inquiry College of Education College of Engineering and Computer Science      The Graduate College Harriet L. Wilkes Honors College Charles E. Schmidt College of Medicine Christine E. Lynn College of Nursing Charles E. Schmidt College of Science 3

Things you should know

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Smoking on Campus

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Hours of Work

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Personnel Records

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Campus Announcements

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HR Weekly Workers’ Compensation Procedures

 RTW Program 4

FAU Fighting Owls

FAU earned the Fighting Owl role because…

FAU’s Boca Raton campus was designated a burrowing owl sanctuary in 1971 by the Audubon Society. This type of owl is very unusual because it makes its home in holes in the ground. It is a protected species whose campus nesting areas are surrounded by orange fencing. The feisty bird, traditionally associated with wisdom and determination, serves as the University’s mascot

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New Employee Orientation

Employee Relations & Development Information

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University Pay Plans

 Administrative, Managerial & Professional

(AMP)

– salaried  Support Personnel

(SP)

– hourly  6 month probationary period  Timesheets required  Other Personnel Services

(OPS)

– temporary  Timesheets required  Faculty 7

Diversity Initiative at FAU

 Minority and international students make up 49% of our student body  All people are respected  Zero-tolerance policy for any kind of harassment or discrimination  Ranked 27 th nationally for campus ethnic diversity

(US News & World Report)

 Diversity Committee  Campus of Difference Training  Celebrations of Diversity 8

Payroll

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ATHLETICS

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Tracey Hardy – Office Manager Garcia Snow – Program Assistant

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Owl Cards

 Policy that all Faculty, AMP, and SP personnel obtain and carry the FAU OWL CARD while on campus  Primarily used for ID, verification of FAU status, University services, i.e. Library, obtaining passes for University sporting and theatrical events, OWL CARD debit program, Dining Services, BB&T ATM, etc  Faculty / Visiting Scholars Adjunct Faculty ($10.00 fee applies)  SP / AMP employees  Temporary employees & Sub-contracted employees ($10.00 fee applies)  Obtained at the OWL Card Services Office Student Union • Legal identification (passport, drivers' license, or State / Government Photo Identification card) must be presented to obtain an OWL CARD • Proof of employment status - copy of employment contract or pay stub Replacement Fee = $15.00

Ed Rowe

Associate Director, Equal Opportunity Programs

New Employee Orientation

Employee Relations & Development Information

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Attendance & Leave

Sick Leave SP, Faculty, and AMP Accrue 4 hours bi-weekly

(13 days a year)

- Can be used for immediate family - Annual leave can be used if sick leave has been depleted Sick Leave is authorized for the following purposes: • The illness, injury, or appointments with health care providers of a member of the employees’ immediate family • • • The employee’s illness, injury, or disability or appointments with health care providers Death of an employee’s immediate family member following the use of Bereavement Leave. Immediate family is defined as spouse, child, parent, grandparent, grandchild, or sibling of the employee or employee’s spouse Employees are required to notify their supervisor of any absence for illness, injury, the start of the normal workday. All other absences must be approved in advance Leave Request/Approval Form 17

Annual Leave – SP, AMP and 12 mo. Faculty Only Must be approved in advance by the supervisor. (Can be used for medical absences or emergencies with documentation.)

Pay Plan

Faculty AMP Executive Service

Accrual per Pay Period

6.77 hours 6.77 hours 9.20 hours SP (based on years of FAU Service) 0 - 5 years 5 - 10 years 10 + 4.00 hours 4.00 hours 6.00 hours Personal Holiday SP and AMP Only 1 day earned each fiscal year o o o o Effective 30 days after hire Use in one full day increment Must be used between July 1 st Use it or lose it through June 30 th 18

Attendance & Leave

Extended Medical Leave Medical leave of 3+ days Employees with 1 or more years of continuous service may take up to six (6) months with medical documentation Family Medical Leave Act (FMLA) – entitles eligible employees to take up to 12 weeks or 480 hours of unpaid, job-protected leave in a 12 month period. FAU allows employees to use paid leave that they have accrued as part of their FMLA leave • Birth / Adoption • Foster care placement of a child • to care for an immediate family member (spouse, child, or parent) with a serious health condition • Medical leave when the employee is unable to work because of own serious health condition   Eligible with at least 12 months of service & 1250 hours in past 12 months Must fill out a Certification of Health Care Provider Form Employees with < one year of service may take up to the amount of accrued leave they have, with the proper documentation 19

Domestic Violence Leave

Florida Law - employees are entitled to take up to three working days of leave within a 12 month period to deal with issues relating to domestic violence suffered by the employee or a family or household member  Employed by FAU for more than three months

Leave may be taken to:

     Obtain an injunction for protection against domestic violence Obtain medical or mental health care related to the domestic violence Seek services from a victims services organization Seek legal assistance or prepare for court proceedings Secure existing housing or obtain new housing for safety reasons Unpaid, but employees may use accrued leave. FAU may require written documentation from a treating facility or court verifying the purpose of the leave. All documentation will be kept in a confidential file 20

Employee Relations Required Documents

 FAU Personnel Regulations  FAU Personnel Policies  Statement of Stewardship

Each employee has the responsibility to read and understand the contents

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Customer Service

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”It starts with respect. If you respect the customer as a human being, and truly

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honor their right to be treated fairly and honestly, everything else is much easier.”

Unknown

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“Customer service is not a department, it's an attitude!”

- Unknown

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Impact of Customers on FAU

Donors Employees Lifelong Learners FAU Retirees Alumni Students Residents and Community members Parents and Family 24

Thank You!

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Report of Outside Business or Professional Activity for FAU Employees Agreement

 All employees are required to report outside business activities, professional activities, conflicts of interest, or conflicts of commitment  Employees are required to update reporting of any such activities, annually, commencing each new Fiscal Year http://www.fau.edu/hr/files/OutsideBusiness.pdf

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Performance Management

Partnership between supervisor and employees working together to accomplish goals of the Department and University  Establish Goals and Expectations  Communication  Feedback  Coaching & Support  Performance Evaluation  Culminating in a Performance Appraisal 28

SP Performance Appraisals

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Probationary Appraisal

Due at the end of the employee’s 6 month probationary period. Can be extended beyond the end date up to a period of 6 months; however the probationary period may not exceed 1 year 

Law Enforcement

Positions have a 1 year probationary period 

Annual Appraisal

Due once per year and based on the day the employee started in their current classification 29

SP Performance Appraisals

 “Standards” of the position  Set by each individual Supervisor  Standards should be clearly communicated to each employee by the supervisor  Employee may be asked to submit a summary of accomplishments 30

SP Performance Appraisals

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Critical Elements

most important to the overall job performance during the appraisal period – 5 tasks that the supervisor deems 

Performance Factors

accomplishes work responsibilities and handles assigned job tasks – Describes how the employee 

Career Development

– Designated area for the supervisor to establish goals for the employee 

Employee Remarks

– Area at the end of each appraisal for employee to provide comments 31

AMP Performance Appraisals

 Due each year on employee’s anniversary date  Each appraisal shall be completed on the AMP Performance Appraisal Form  The employee submits a summary of accomplishments to the Supervisor  Supervisor establishes a rating for each of the 6 job performance/professional competencies  An overall rating is then determined by the supervisor  Performance Appraisals are kept in employee’s file 32

Employee Relations Team

Robin Kabat, Associate Director 561-297-3072 [email protected]

Donna Newman, Employee Relations Manager 561-297-2554 [email protected]

Janet Eagen, Human Resources Representative 561-297-0319 [email protected]

Nancy Vincenty, Broward HR Manager 954-236-1245 [email protected]

The Employee Relations Team

is Here for You!

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BENEFITS and RETIREMENT Orientation

(561) 297-3071-Benefits (561) 297-2061-Retirement Fax: (561) 297-3915

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