Transcript New Jersey State Cooperative Contracts

“Before We Bid This Out…Did You Check The
New Jersey State Cooperative Contracts?”
1
New Jersey State
Cooperative Contracts
Save Time. Save Money. Ensure Compliance.
2
Value of Cooperative Purchasing for
Municipalities and Schools
• Increase staff effectiveness
• Reduce duplication of bidding and contract processing
• Leverage established national volume pricing of contracted
products
• Ease and benefits of purchasing off of national contracts procured,
awarded and hosted by a national municipal contracting agency
• Avoid that low bid
• Great alternative contract option to save time, money and ensure
quality products
3
Jignasa Desai-McCleary
Director
Division of Purchase and Property
Bob Beauregard
Assistant Director, Cooperative Purchasing
Division of Purchase & Property (DPP)
Brian Gallagher
609.984.9703
[email protected]
Ann Marie Spagnola
609.943.5422
[email protected]
Daniel Delaney
609.984.7917
[email protected]
Wilma Wilt
609.984.6228
[email protected]
4
Facts About the Procurement Bureau
• A Division of Treasury
• Mission: To provide strategic purchasing expertise on
procurements for State Departments/Agencies that spend over
$36,000 per year on any given service or product
• Purchases under $36,000 per year are typically bid out by Agencies
• 41 Procurement Specialists
• Manages 700 Term Contracts
• Manages 2200 Supplier Contracts
5
New Jersey
Cooperative Purchasing
“The Governor, Lieutenant Governor and Treasurer have all
asked us to take on more of a leadership role with New Jersey’s
municipalities…more informative instruction and opening more
of our contracts for their use.”
Jignasa Desai-McCleary
Director
Division of Purchase and Property
6
New Jersey
Cooperative Purchasing
Outreach Team
The New Jersey Cooperative Purchasing Outreach Team aids
governmental entities in obtaining the most advantageous
access to products and services through competitive, simple,
transparent, customer-friendly processes to benefit the New
Jersey Taxpayer. The Team offers information and access to
potential taxpayer savings, time saving solutions, and an
enhanced purchasing compliance opportunity.
7
What are Cooperative Contracts?
•
Allow local and county agencies to purchase
products and services without going out to bid
 State of NJ issued RFP and awarded contracts
 Nationally recognized cooperative purchasing
organizations (e.g. WSCA/NASPO, US Communities, NJPA,
NIPA, etc.)-does not give access to all contracts
 GSA Schedules
•
All awarded as State contracts
8
GSA Schedules
•State is authorized to purchase off of a GSA
Schedule by N.J.S.A. 52:34-6.1
•The Division of Purchase and Property (DPP) first
takes specific action to award a specific State
contract with the GSA, forming the basis for the
pricing terms of the contract
9
National
Purchasing Cooperatives
•National Joint
•The Cooperative
Powers Alliance (NJPA) Purchasing Network
(TCPN)
•National
•US Communities
Intergovernmental
Purchasing Alliance •Group Purchasing
(NIPA)
Organization (GPO)
(unavailable to use)
•Western States
Contracting Alliance
(WSCA, member of NASPO)
Be Sure To Consult Division of
Local Government Services
Bulletin (DLGS) LFN 2012-10
10
Understanding State Contracts
• Contracts can be found at: http://www.state.nj.us/treasury/purchase/
• The State issues set length of time term contracts.
• Term contracts are 4 digits and start with:
– T = term contract
– G = GSA schedule that has been promulgated
– M = contract promulgated from a nationally recognized cooperative purchasing
organization
– S = supplemental contract to an already awarded term contract
• Only certain contracts are cooperative.
• Under each term contract, there are 5 digit supplier contract numbers
11
Who may use State Cooperative Purchasing
Contracts?
•
•
•
•
•
•
•
•
•
MUNICIPALITIES
COUNTIES
SCHOOL DISTRICTS (including Charter Schools)
QUASI-STATE AGENCIES
VOLUNTEER FIRE DEPARTMENTS
VOLUNTEER FIRST AID OR RESCUE SQUADS
COUNTY AND STATE COLLEGES
INDEPENDENT AUTHORITIES
INDEPENDENT INSTITUTIONS OF HIGHER EDUCATION
12
Product Savings
Office Supplies
Auto Parts
Item
State Cost
Coop Cost
Item
State Cost
Coop Cost
CARD,INDEX,RULED,
3X5,WE
$.30
$.22
SUPER DUTY PADS
$104.85
$56.79
STAPLES,STD,CHISE
L POINT
.37
.30
BRAKE PADS
46.19
19.19
PEN,ROUND
STIC,MED,BK
1.05
.83
DSC PAD ST
40.89
20.79
CALENDAR,DSK
PD/WALL,BK,22X17
2.61
1.76
A-C FUEL PUMP
110.45
77.59
PEN,FLEXGRIP,RETR
,MED,BE
1.57
.38
DELCO
THERMOSTATS
2.82
1.59
CLIP,BINDER,MEDIU
M
.67
.29
AC SPARK PLUG
4.03
1.43
PENCIL,#2,TICONDE
ROGA
1.33
.86
ROTOR
42.00
37.59
CASSETTE,AUD,90
MINUTE
.58
.32
WIPER BLADE
3.39
3.19
GLUE,STICK,1OZ.
.80
.69
QT. BRAKE FLUID
2.97
2.79
13
Why Should You Review The State
Cooperative Purchasing Contracts?
•Buying Power
Volume driven and economy of scale saves taxpayer money!
•Convenience
Issue a PO, save staff time and expense!
•Vendor Management and Compliance
State available to assist in resolving issues!
•Communications Updates
Helpful news and contract update information!
•Qualified Vendors and Product Flexibility
Broad selection of goods and services from approved vendors!
14
New Jersey State
Cooperative Contracts
Save Time. Save Money. Ensure Compliance.
15